Updated on 08/14/2024
2024 - 2025
Fall Updates
Kappa Kappa Psi
for
2
Table of Contents
3
4-8 | |
9-15 | |
16-19 | |
20-22 | |
23-30 | |
31-32 | |
33-38 | |
39-40 |
Kappa Kappa Psi, National Honorary Band Fraternity
4
I. Recruitment Resources & Chapter Calendars
Kappa Kappa Psi, National Honorary Band Fraternity
Recruitment Resources & Chapter Calendars
Strive for Five
During the 2024-2025 school year, chapters are highly encouraged to consider conducting recruitment activities to take membership classes. Additionally one of our 2024-2025 Crown Pearl Goals is for Chapters to recruit at least 5 members (more always welcome!)
The National Council has created the Strive for Five recruitment resource program for you! Check out our National Activity Bank, Talking Points, and Event/Communication Templates.
Visit the following website for the most up-to-date information: www.kkpsi.org/curriculum & www.kkpsi.org/recruitment.
Questions? Email curriculum@kkpsi.org or National Vice President for Membership & Expansion, Dr. Nicholas Rorrer, nic@kkpsi.org.
5
Kappa Kappa Psi, National Honorary Band Fraternity
Recruitment & Membership Timeline
We look forward to seeing your Membership Journey this Year!
Reach out to curriculum@kkpsi.org or nic@kkpsi.org with any questions.
6
Kappa Kappa Psi, National Honorary Band Fraternity
Step 1: Submit Your Chapter Calendar
At least two (2) weeks before first recruitment event/activity.
Step 2: Host recruitment events
Think about highlighting every Fraternity pillar. Access Recruitment Resources.
Step 3: Host Membership Orientation
Submit Membership Candidate Registration Form in OPUS within 7 days following First Degree.
Step 4: Teach Road to Wisdom lessons (6-12 Weeks)
Length of RTW may vary depending on university policies.
Step 5: Initiate New Brothers!
Step 6: Submit an Initiate Registration From in OPUS (within 30 days of initiation)
Remember: Late Fees apply after the 30-day mark!
Recruitment Resources & Chapter Calendars
General Policies
7
Kappa Kappa Psi, National Honorary Band Fraternity
Recruitment Resources & Chapter Calendars
Important Links for VPMs
Questions? Please reach out to your District Governors, curriculum@kkpsi.org, or nic@kkpsi.org if issues around event timing arise!
8
Kappa Kappa Psi, National Honorary Band Fraternity
9
II: OPUS & Chapter Reports
Kappa Kappa Psi, National Honorary Band Fraternity
Our Online Membership Portal: OPUS
What is OPUS?
OPUS is Kappa Kappa Psi and Tau Beta Sigma’s online membership portal.
Nearly all reports and forms that are required to be submitted to National Headquarters throughout the year will now be completed in OPUS. Membership Education Calendars and Activity Reviews are still submitted through JotForm.
You can access OPUS HERE.
10
Kappa Kappa Psi, National Honorary Band Fraternity
CLICK HERE
Our Online Membership Portal: OPUS
CPR Walkthrough Videos (click below to watch)
Additional OPUS training videos can be found HERE
11
Kappa Kappa Psi, National Honorary Band Fraternity
Our Online Membership Portal: OPUS
What is different in OPUS?
Who can create and submit forms to National Headquarters?
President, Vice President of Membership, Secretary, Treasurer, Historian, and Alumni Relations Officer. *Directors of Bands and Sponsors can also create and submit forms if needed.*
Signature Process
Chapters are required to collect “signatures” for the Chapter Personnel Report (CPR) and the Membership Candidate Registration (MCR). Members will receive an email notifying them that they need to login to review and acknowledge Fraternity policies when the form is submitted for Sponsor approval. Completion of the policy acknowledgement serves as their “signature” in OPUS. See the Logging in to OPUS for the First Time video for a step-by-step walkthrough of the process.
OPUS Issues
If you encounter issues with OPUS (including login troubles), please contact Aaron Moore (moore@kkytbs.org) and Nicole Brooks (brooks@kkytbs.org) at National Headquarters.
12
Kappa Kappa Psi, National Honorary Band Fraternity
Chapter reports & Deadlines
13
Form | On-Time Submission Status | Deadline |
Chapter Personnel Report (Semester schools) | Form & Payment Sent to National Headquarters | Status: September 30 Postmark: September 30 |
Chapter Personnel Update (Semester schools) | Form & Payment Sent to National Headquarters | This form is only for status changes after dues have been submitted using a Chapter Personnel Report. ***Late fees apply for members initially reported after the CPR deadlines above |
Chapter Personnel Report (Quarter schools) | Form & Payment Sent to National Headquarters | Status: October 15 Postmark: October 15 |
Chapter Personnel Update (Quarter schools) | Form & Payment Sent to National Headquarters | Status: October 15 Postmark: October 15 ***Late fees apply for members initially reported after the CPR deadlines above |
Membership Candidate Registration Form | Form & Payment Sent to National Headquarters | Status: within 7 days of 1st Degree |
Initiate Registration | Form & Payment Sent to National Headquarters | Status: within 30 days of 3rd Degree Postmark: within 30 days of 3rd Degree |
Form | On-Time Submission Status | Deadline |
Honorary Initiation | Form & Payment Sent to National Headquarters | Status: within 30 days of 3rd Degree Postmark: within 30 days of 3rd Degree |
Fall Activity Report | DOB Approved, Submitted to Headquarters | Status: December 1 |
Spring Activity Report (formerly the Chapter Summary Report) | DOB Approved, Submitted to Headquarters | Status: June 1 |
Graduating Senior Report | DOB Approved, Submitted to Headquarters | Status: Within 30 days of graduation |
Officer & Chapter Update | DOB Approved, Transaction Completed | As soon as possible after elections. For beginning of the year elections, you should wait to submit until after the Chapter Personnel Report is Transaction Confirmed / Completed |
Podium Article Submission | – | Fall Issue: May 1 Spring Issue: December 1 |
Kappa Kappa Psi, National Honorary Band Fraternity
* Please note that a submission is not considered complete until it has a status of Transaction Confirmed or Transaction Completed. The form author will receive an email notification of this status change.
Chapter reports & Deadlines
Chapter Personnel Report (CPR)
Prior to beginning the Chapter Personnel Report, please have each of your members check their name, email address, and address in OPUS for any needed corrections.
Each member has their own account and should verify that the correct information is included on their profile.
The CPR MUST be submitted by September 30th - this includes fees, signatures, and approval from your DOB/Chapter Sponsor. Failure to submit on time will incur a 10% late fee (after rebate).
Officer & Chapter Updates
If your chapter has held elections prior to August 31, please make sure that the Officer & Chapter Update is submitted and approved no later than August 31.
If you hold elections after September 1, please submit the Officer & Chapter Update after the Chapter Personnel Report has a status of Transaction Confirmed or Transaction Completed.
Questions or Issues? Please contact Aaron Moore (moore@kkytbs.org) and Nicole Brooks (brooks@kkytbs.org) at HQ.
14
Kappa Kappa Psi, National Honorary Band Fraternity
Submitting Late Fees
Instructions for Submitting Late Fees:
We understand that circumstances may occasionally result in late submissions, and we are here to assist you. Please follow these steps to submit your late fees:
Thank you for your attention to this matter. We are committed to supporting our chapters and ensuring compliance with the National Constitution.
Questions or Issues? Please contact Aaron Moore (moore@kkytbs.org) and Nicole Brooks (brooks@kkytbs.org) at HQ.
15
Kappa Kappa Psi, National Honorary Band Fraternity
16
III: Membership Dues & Chapter Fees
Kappa Kappa Psi, National Honorary Band Fraternity
Membership Dues & Chapter Fees
At the 2023 National Convention, the National Delegation voted to adjust the membership dues and chapter fees structure for the 2023-2025 biennium to the following (as revised by the rebate program announced at the 2024 District Conventions):
17
| On-Time | Late (10% charge, lowered by rebate) |
Chapter Fee | $100.00 | $110.00 |
Member Dues | $135.00 | $143.00 |
Initiate Fee | $150.00 | $165.00 |
Honorary Fee | $150.00 | $165.00 |
Kappa Kappa Psi, National Honorary Band Fraternity
Membership Dues & Chapter Fees
How to make payments to HQ:
OPTION #1: Pay online
https://www.kkpsi.org/form-payment-gateway/. Though not required, we ask that you attach a PDF of the form you are submitting payment for.
OPTION #2: Call National Headquarters (405-372-2333)
Before Headquarters can accept payment, all “signatures” must be completed and the form must be approved by the Director of Bands and Sponsor. Once a “signature” has been completed, a check mark (✔️) will appear in the Acknowledgement Status box.
OPTION #3: Mail a check or money order
Should be made payable to Kappa Kappa Psi. Please mail to Kappa Kappa Psi National Headquarters PO 849 Stillwater, OK 74076. Please include a copy of the form(s) you are paying for.
PLEASE DO NOT MAIL CASH!
18
Kappa Kappa Psi, National Honorary Band Fraternity
COMPLETED
INCOMPLETE
INCOMPLETE
Membership Dues & Chapter Fees
It is strongly encouraged that dues and fees, along with correctly completed forms, should be submitted on or before September 15th of each year.
(This is outlined in section 6.305 of the National Constitution.)
19
Kappa Kappa Psi, National Honorary Band Fraternity
20
IV. Biennial Plan, Months of Focus, & Crown Pearl Goals
Kappa Kappa Psi, National Honorary Band Fraternity
Months of Focus
September
Month of Service
November
Month of Musicianship
February
Month of Leadership
April
Month of Brotherhood
June
Month of Celebration
21
Kappa Kappa Psi, National Honorary Band Fraternity
Chapter Crown Pearl Goals
CHOPs Goals
Strive for Five Goals
Growth Goals
Striving for the Highest Means Progress - Not Perfection
For the second year of our biennium, we want to provide our Chapters SMART/SMARTIE goals to help us grow collectively as an organization. As part of this, we want to recognize Chapters as “Crown Pearl Chapters” that complete 10 of the 15 goals! The goals for 2024-2025 are divided into three categories and are:
22
Kappa Kappa Psi, National Honorary Band Fraternity
23
V: National Grants, Awards, & Scholarships
Kappa Kappa Psi, National Honorary Band Fraternity
National Grant Programs
Our national grants can provide funds to support leadership, chapter development, and musicianship programs in a variety of contexts.
24
| ||
| Supports leadership programs and events presented to one or more chapters, groups of college band members, and/or to attendees of district fraternity events Up to $1,500 per grant for programs presented at District Conventions Up to $1,000 per grant for other programs NO DEADLINE | |
| Up to $1,000 per grant to support programmed events to help chapters in their fiscal operations, officer development, membership recruitment, and other issues NO DEADLINE | |
| Up to $1,000 per grant to support bringing guest conductors and performing artists to campus for the benefit of college bands NO DEADLINE | |
Kappa Kappa Psi, National Honorary Band Fraternity
Academic Awards
Our fraternity’s national academic excellence awards recognize both chapters and individual active, associate, and conditional brothers for their accomplishments in the classroom.
DEADLINE: JANUARY 1, 2025 (FOR ACADEMIC TERMS ENDING BETWEEN JANUARY 1, 2024 and JUNE 30, 2024)
25
Kappa Kappa Psi, National Honorary Band Fraternity
| ||
Chapter Certificate of Excellence in Academics | Recognizing chapters with average GPAs of 2.75 or higher among their brothers for a given academic term | |
Top Chapter Scholar Award | Recognizing the active, associate, and conditional brothers from the chapter with the highest GPA for a given academic term | |
Outstanding Academic Achievement Award | Recognizing active, associate, and conditional brothers from the chapter with GPAs of 3.5 for a given academic term | |
Student Awards
Two national awards are specifically focused on recognizing outstanding achievements by active, associate, and conditional brothers.
26
| ||
| Recognizing active, associate, and conditional brothers who have made outstanding contributions to college bands and Kappa Kappa Psi NO DEADLINE (but submit by January 1, 2025 to ensure consideration by the Kappa Kappa Psi National Council at its 2025 Winter Council Meeting) | |
| Recognizing active, associate, and conditional brothers who exemplify the highest standards of musical achievement NO DEADLINE | |
Kappa Kappa Psi, National Honorary Band Fraternity
Fraternity Recognitions
A variety of national awards offer opportunities to recognize individuals for their service to bands.
27
| ||
| Kappa Kappa Psi’s highest award Recognizing individuals for their outstanding contributions to bands in specific fields and roles NO DEADLINE | |
| Recognizing outstanding conductors in the college bands NO DEADLINE | |
Kappa Kappa Psi, National Honorary Band Fraternity
Fraternity Recognitions
A variety of national awards offer opportunities to recognize individuals for their service to bands.
28
| ||
| Recognizing regionally-known band directors and laymen who have made contributions to the band field NO DEADLINE (but submit by January 1, 2025 to ensure consideration by the Kappa Kappa Psi National Council at its 2025 Winter Council Meeting) | |
| Recognizing individuals, including band educators, volunteers, administrators, and others, for service to bands of noteworthy, sustained, and continuous quality NO DEADLINE | |
Kappa Kappa Psi, National Honorary Band Fraternity
Band Excellence Awards
Kappa Kappa Psi’s Band Excellence Awards recognize outstanding achievements by junior high and high school band members.
NO DEADLINE
29
Kappa Kappa Psi, National Honorary Band Fraternity
| ||
Citation of Excellence | Recognizing junior high and high school band members for their outstanding achievement during summer band camp activities | |
F. Lee Bowling Musical Excellence Award | Recognizing junior high and high school band members who have demonstrated excellence in their band programs | |
AEA Scholarships
AEA Scholarships recognize and reward active, associate, and conditional brothers who Strive for the Highest in balancing their academic pursuits and their involvement in Kappa Kappa Psi.
DEADLINE: JANUARY 1, 2025 (for consideration by National Council at 2025 Winter Council Meeting)
30
| ||
| Selected scholars with a cumulative 3.75 GPA or higher Awards up to $2,000 | |
| Selected scholars with a cumulative 3.50 GPA or higher Awards up to $1,000 | |
Kappa Kappa Psi, National Honorary Band Fraternity
31
VI: Running
for District Office
Kappa Kappa Psi, National Honorary Band Fraternity
Running for District Office
Believe that your knowledge and experiences are valuable.
Yes, you!
Speak with previous District leaders - they want to help!
Not just the office you’re interested in, you may find inspiration through other connections.
Attend workshops or info sessions that are offered (and if they’re not offered - ask!)
You’ll receive real context for the expectations and day-to-day functioning of holding a position.
Consider your time management and organizational skills.
These will be very important during your time in office, both for yourself and the entire leadership team.
Talk to other active members about what they want to see from District leadership.
Build a platform around the tangible needs of the Brotherhood.
Be yourself!
32
Kappa Kappa Psi, National Honorary Band Fraternity
33
VII: Your National Leadership Team
Kappa Kappa Psi, National Honorary Band Fraternity
Meet the National Council
34
Marina Peña Guiot
Alumni Association Board of Directors Chair (Ex-Officio)
Dr. William Lake, Jr.
Bang T. Co
Dr. Nicholas Rorrer
National Vice President for Membership & Expansion
Daniel Miller
Jessica Lee
Immediate Past National President (Ex-Officio)
Dr. Malinda Matney
Board of Trustees Chair (Ex-Officio)
Arupa Gopal-Campbell
National Vice President for Student Affairs
Meet the Board of Trustees
35
Dr. Malinda Matney
Board of Trustees Chair
Evan Thompson
Board of Trustees Vice Chair
Dr. Kevin James
Board of Trustees Member
Eric Morson
Board of Trustees Member
Frankie Johnson-Norwood
Board of Trustees Member
Jessica Lee
Immediate Past National President
Kappa Kappa Psi, National Honorary Band Fraternity
Bang T. Co
Meet the
36
Marina Peña Guiot
Chair
Miranda Cook
Vice Chair & Membership Director
Dr. Donald Lee, Jr.
Music Outreach Director
Dino Cardenas
Communications Director
Brittany Biberston
LAA Director
Alumni Association
Board of Directors
Eric Morson
Board of Trustees Liaison (Ex-Officio)
Bang T. Co
Greg Boike
Programs & Professional Development Director
Michael Blander
Finance Director
Kappa Kappa Psi, National Honorary Band Fraternity
Meet the Headquarters Staff
37
Debbie Morris
ΚΚΨ/ΤΒΣ National Membership Services Coordinator
Aaron Moore
ΚΚΨ/ΤΒΣ National Projects and Systems Manager
Nicole Brooks
ΚΚΨ/ΤΒΣ National Membership & Expansion Coordinator
Lisa Croston
ΚΚΨ/ΤΒΣ Events Coordinator
Mason Thomas
ΚΚΨ Chapter Field Representative
Ari Wright
ΚΚΨ Chapter Field Representative
Kathy Webster
ΚΚΨ/ΤΒΣ Accounting Manager
Kappa Kappa Psi, National Honorary Band Fraternity
Email HQ: kkytbs@kkytbs.org
Meet the District Governors
38
MWD Governors
NCD Governors
NED Governors
Denali Pearce-Alt
Dr. Anthony Walker
Viet Nguyen
Marc Renaud
Michelle Banis
Akilah Thomas
Rassii Elliott
Matthew Parent
Marci Jones
Kalem Graham
JP Davis
SED Governors
sedgovernors@kkpsi.org
SWD Governors
Andy Melvin
Lizzi Pineiro
Kadeem Sabari
swdgovs@kkpsi.org
WD Governors
Lance Coochyouma
Karissa Longo
Brian Parker
wdgovernor@kkpsi.org
Kappa Kappa Psi, National Honorary Band Fraternity
Dani Wade
39
VIII: Important Links & Contact Info
Kappa Kappa Psi, National Honorary Band Fraternity
Important Links & Contact Info
Risk Management Policies Facebook Page
Report a Problem Instagram Profile
National KKPsi Website LinkedIn Page
National HQ Website YouTube Page
Submit a Chapter Assistance Ticket
40
Kappa Kappa Psi, National Honorary Band Fraternity
Kappa Kappa Psi & Tau Beta Sigma National Headquarters
Hours: Monday - Friday 8:00 am - 5:00 pm CT
Address: PO Box 849 Stillwater, OK 74076
Phone: 405-372-2333
General Questions: kkytbs@kkytbs.org