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WBL Data into AERIES: WHY?

1. Internal: District Dashboards (For Equity & Re$ource Development)

2. Boosting Career + College Readiness Indicators for the state (starting in 2021)

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Which WBL Data Goes Where in AERIES?

Aeries Table	Type of WBL Activities	Accuracy Status as of June 2022
Internships	Internships (Including OWE, Scholars in Service)	Accurate, District-Wide for - summer, 2017 - Present Employers/Hosts accurate starting summer 2020 - School Year starting 2021-22 School year
Activities & Awards	College CTE Classes	Accurate, District-Wide for summer only, 2020 - Present Employers/Hosts accurate starting summer 2020
Activities & Awards	Career Exploration Visits, Guest Speakers, Resume Reviews, Mock Interviews, Informational Interviews, Project Reviews with partner, etc.	Accurate for Oakland Tech only

The WBL Dashboard draws data from two places in Aeries: Activities + Awards, and Internships

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�Aeries QA/test server: https://aeriesnetqa.ousd.org �Real AERIES Server: https://aeries.ousd.org�username: firstname.lastname�

password: same as OUSD email password

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Adding Internships: Individually

Look up student Name
Search “Internships” in “Filter Pages” box
Click “Add”

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Adding Internships: Individually (cont.)

Click magnifying glass by the Employer ID Box

Type your desired org (Just use a keyword) + hit “Search” + Select

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Adding Internships: Individually (cont.)

Required fields are highlighted green.

Total hours in whole internship

Drop down, select “Internship”

Drop down select evaluation

Drop-down

Y or N

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Adding Employers:

If your desired organization is not in Aeries...

2 minute video tutorial

Passcode: &xu7eP^c

Search for Employer Table

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Mass Adding Internships!

Go into Aeries for your school
On top left type in Mass
Click on Mass Add Student Related Data

Click on “Create New”
Target Table will Appear
Click on Drop Down “ISP” is Internships

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Internships into Aeries: Mass Add

Total hours in whole internship

Drop down, select “Internship”

Drop down select evaluation

Drop-down

Y or N

Add Employer Code

(findable in Employer Table or through a search in the individual internship add table)

Every Field with a Red Arrow is Required for state reporting

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Internships into Aeries: Mass Add Pg. 3

Fill in Student IDs
Click “Load Students”

Click “All”, selected students.
Now transfer

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Internships into Aeries: Mass Add Pg. 4

Click “Mass Add Students”,
You should get an email stating how many records we updated and St. ID

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Non Internship WBL Data into AERIES: HOW?

Adding an Activity to a SINGLE STUDENT RECORD:

Go into Aeries for your school
Search for the student
On left, click “other”
Click “Activities & Awards”
Click “Add new Record”

Type = “Activity”

Code = Type of WBL Activity

Name = Name of partner business/organization (or “multiple”)

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Types of WBL Activities to Enter

Category of WBL	Activity Type
Career Awareness	Guest Speaker
	Career Day (on campus)
	Industry feedback on student projects
Career Exploration	Informational Interviews (off campus)
	Job Shadow Days
	Career Exploration Visit (including off campus trades fairs)
	Mentoring Relationships (on or off campus ongoing )
	Career Themed College Visit
Career Preparation*	College CTE Class
Other Career Readiness	Resume Review (with outside professional)
Other Career Readiness	Mock Interview (with outside professional)

*Internships and OWE are also in the category of Career Preparation but must be added to the dedicated “Internships” table (see earlier slides)

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WBL Data into AERIES: HOW?

Guide for Mass adding WBL Activities (other than internships) to Student Records in AERIES

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Finding that data:

Running Reports

Query:

LIST STU FN LN U9? U11? ACT ACT.TY ACT.CD? ACT.NM ACT.SD ACT.ED ACT.HR ACT IF ACT.TY = 1 AND ACT.CD > 599

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Exit Survey

How will you get your campus in the habit of logging WBL?

What support do you need?