WELCOME TO THE SCPCSD NOVEMBER COFFEE CHAT

Please sign in the chat box with your name, school, title, and tell us where you fall on this squirrel scale today. ☺

South Carolina Public Charter School District�Federal Programs�Coffee Chat

NOVEMBER 16, 2021

AGENDA

• Inventory
• Welcome Greg King, SCDE
• FY22 Grant Updates & Reminders

Time to Spill the Tea, or in this case, coffee!

• Breakout Rooms of 4 people for 6 minutes
• Introduce yourself – Name, School, Title
• Using our squirrel scale from earlier, tell the others which squirrel most closely resembles how you feel about your role with federal programs inventory this year and why.
• If time permits, discuss a strategy your school has put into place to address any areas of concern this year.
• Tip: Screenshot this page

Inventory

FEDERAL PROGRAMS INVENTORY ��PHYSICAL INVENTORY LISTING

• Also known as Equipment and Inventory Control Log
• All schools must have Federal Programs Equipment and Inventory Control and Tracking Procedures. Click here to access district procedures.
• The Physical Inventory Listing must include equipment and inventory that is non-consumable with a life of more than one year and with a value of more than $100.
• Items that would not be included on the physical inventory listing are books, classroom libraries, classroom/office supplies, workbooks, maps, charts, globes, etc.
• Items that must be included are printers, computers, digital cameras, laptops, office/classroom furniture, etc.
• Ensure that items are added to the physical inventory list throughout the year as invoices are processed.
• Physical inventory listing must be reconciled at least once per year.

FEDERAL PROGRAMS INVENTORY ��RECONCILIATION

• Reconcile at least once per year
• Ensure that all items purchased within the year have been added to the physical inventory listing
• Make notes of any lost, stolen, damaged, or disposed items
• Complete appropriate forms for lost, stolen, damaged, or disposed items
• Person conducting reconciliation must sign, date, and save a copy for auditing purposes
• Title I schools submit in Epicenter August 15^th of each year
• Be mindful that ESSER I, II, & III have many activities that include equipment. Be sure to add to the log as invoices are processed.
• Ensure that all items have been tagged with grant year and grant name used to purchase item
• Schools may use their own labels or request labels from the district by emailing tsweet@sccharter.org with the name of grant, grant year, and number of labels needed

FEDERAL PROGRAMS INVENTORY��RESOURCES

• https://www.admin.sc.gov/surplus
• Lost, Stolen or Missing Inventory Form
• If stolen, must attach a copy of the police report
• Inventory Disposal Form
• Transfer Form
• Inventory Check-Out Form – see sample below

FEDERAL PROGRAMS INVENTORY

Welcome

Greg King

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South Carolina Department of Education

QUESTIONS? COMMENTS? CONCERNS?

Grant Updates/ Reminders

FY22 GRANTS ��STATUS OF APPROVAL

• FY22 Title I – received preliminary approval on 11.9.2021
• District received $269,643 reduction from preliminary allocations in the spring of 2021
• District received $306,803 reduction from final allocations in the fall of 2020
• District absorbed the reduction in funding so that schools would not be impacted
• Click here to view the Title I Town Hall meeting from 11.10.2021

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• FY22 Title II – Awaiting finance review
• FY22 Title IV – Awaiting finance review
• ESSER III – Awaiting SCDE approval

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AMENDMENTS��STATUS OF APPROVAL

• FY20 Title I – Awaiting finance review
• FY21 Title I – Awaiting finance review
• FY20 Title II – Awaiting updates in programs
• FY21 Title II – Awaiting updates in programs
• FY20 Title IV – Approved by SCDE on 11.12.2021
• FY21 Title IV – Awaiting finance review
• ESSER I – Awaiting updates in programs
• ESSER II – Awaiting updates in programs

Epicenter Due Dates

All Grants

• Reimbursement requests due 20^th of each month
• Semi-Annual Certifications due January 2022

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Click here to access Federal Epicenter Submissions Due from Schools.

Title II

• November 16^th:
• Parents’ Right to Know
• Updated Hiring Procedures/Policy
• Screenshot from Website of Most Recent School Report Card

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Title I

• Notices to Parents Regarding Teacher Certification Status – at least 10 days after letter is sent
• November 16^th:
• Annual Title I Meeting Documentation
• Procedures for Processing Parent Suggestions
• Home-School Compacts
• Parent and Family Engagement Policy

RESOURCES

• SCPCSD Federal Programs Website
• Title I
• Title II
• Title IV
• McKinney-Vento/Homelessness
• ESSER I
• ESSER II
• Federal Programs Timeline

CONTACT INFORMATION

Tracie M. Sweet

Director of Federal Programs

Phone: 803-960-8609

Email: tsweet@sccharter.org

Please complete the evaluation survey here.

Becky Huggins

COVID Impact Coordinator

Phone: 803-608-1091

Email: rhuggins@sccharter.org