Aligning data from Teacher to Administrator

Robert Long

@longrwr

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Looking at collecting and managing

student and staff data

• Take 10 or more stickies
• Enter on each sticky an example of data you collect/have/keep/present/analyze for students and staff
• Try to make them different - think about different people entering them - students, parents, staff, administrators - different places they might be stored - different types of data collection tools etc...

Student/staff data - simple non critical or core to business of board

• Simple survey
• Exit poll/survey/card
• Quiz - assessment as learning
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• Might use a Google/MS form/poll for this

Simple survey

• Wine tour
• Event Registration (could be formal)
• Program Exit Survey (now formal in Qualtrics - longitudinal)
• Student Exit Survey (may be formal if researched)

Data to acquire for analysis

• Formal evaluation
• Longitudinal studies/research
• May require in depth analysis
• Often requires presentation to Administration or Ministry
• May require retention
• Requires security restrictions due to privacy
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• Qualtrics - Survey Monkey etc….

Sample data to analyze

• https://ocsb.ca1.qualtrics.com/Q/MyProjectsSection

Data from systems

• Data that could be used for system analysis for students and possibly staff - requires security and usually reporting to administration and possibly ministry
• Math/Literacy and other assessment/adaptive learning applications
• SIS -- SES -- EQAO -- IEP
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• Data warehouse - dashboards - Compass, MS BI or others

Data aggregation and reporting

Samples of data

• Mathletics
• Google/Hapara
• Read & Write
• SIS/IEP/SES etc….

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And Compass to hold them all

• Compass

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Data/records for formal retention

• Forms mostly - security - audit
• Student forms - registration, trips (field and travel), etc...
• Staff forms (HR, finance)
• Require workflows, digital signatures, security
• Will often have content that feed into other systems like the SIS or HR/Finance
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Related issues

• Financial/HR/$$Stores - does the system have its own forms and retention
• Classroom tracked forms (SIS integration?) - Field trips, annual forms like permissions for tech, data updates, field trips
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• Records retrieval - digitization
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• Forms portal - centralization - where are your forms - even if more than one system
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• Content management system - Laserfiche -Permission Click, Doculink, Sharepoint etc….

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Sorting data activity (optional)

• On the wall there are 5 categories for your data
• Simple/non critical collection/analysis
• Data that is collected to be analysed - possibly longitudinally, secured/analyzed/presented
• Data that comes from software applications to be secured/analyzed/presented
• Data that represents official records- to be entered retained and often put into other systems (SIS, HR, Finance)
• Other