SAP Material Management

ECC and S/4

​

End-to-End

Purchase Order - Goods Receipt - Invoice

and Full Reversal

(without WM or EWM)

1. ECC or S/4 - Create Purchase Order (ME21N).
2. ECC or S/4 - Goods Receipt (MIGO).
3. ECC or S/4 - Create Invoice Verification (MIRO).
4. ECC or S/4 - Cancel Invoice Verification (MR8M or MIR6).
5. ECC or S/4 - Cancel Goods Receipt (MIGO).
6. ECC or S/4 - Delete Purchase Order Item (ME22N).
7. S/4 HANA - Create Purchase Order (“Manage Purchase Orders” Fiori App).
8. S/4 HANA - Goods Receipt (“Post GR for Purchasing Document” Fiori App).
9. S/4 HANA - Invoice Verification (“Create Supplier Invoice” Fiori App).
10. S/4 HANA - Cancel Invoice (“Supplier Invoice List” Fiori App).
11. S/4 HANA - Cancel Goods Receipt (Material Documents Overview” Fiori App).
12. S/4 HANA - Delete Purchase Order Item (“Manage Purchase Orders” Fiori App).

ECC or S/4HANA can use ME21N to create the Purchase Order

• ECC or S/4 - Create Purchase Order (ME21N).
• ECC or S/4 - Goods Receipt (MIGO).
• ECC or S/4 - Create Invoice Verification (MIRO).
• ECC or S/4 - Cancel Invoice Verification (MR8M or MIR6).
• ECC or S/4 - Cancel Goods Receipt (MIGO).
• ECC or S/4 - Delete Purchase Order Item (ME22N).
• S/4 HANA - Create Purchase Order (“Manage Purchase Orders” Fiori App).
• S/4 HANA - Goods Receipt (“Post GR for Purchasing Document” Fiori App).
• S/4 HANA - Invoice Verification (“Create Supplier Invoice” Fiori App).
• S/4 HANA - Cancel Invoice (“Supplier Invoice List” Fiori App).
• S/4 HANA - Cancel Goods Receipt (Material Documents Overview” Fiori App).
• S/4 HANA - Delete Purchase Order Item (“Manage Purchase Orders” Fiori App).

MB01 already obsolete in S/4, but MIGO as in ECC is available in S/4HANA for Goods Receipt

Material Document is created

PO History of Goods Receipt Material Document in ME23N (Click to read the Material Document)

Goods Receipt

FI Posting

Debit Stock

Credit GR/IR

• ECC or S/4 - Create Purchase Order (ME21N).
• ECC or S/4 - Goods Receipt (MIGO).
• ECC or S/4 - Create Invoice Verification (MIRO).
• ECC or S/4 - Cancel Invoice Verification (MR8M or MIR6).
• ECC or S/4 - Cancel Goods Receipt (MIGO).
• ECC or S/4 - Delete Purchase Order Item (ME22N).
• S/4 HANA - Create Purchase Order (“Manage Purchase Orders” Fiori App).
• S/4 HANA - Goods Receipt (“Post GR for Purchasing Document” Fiori App).
• S/4 HANA - Invoice Verification (“Create Supplier Invoice” Fiori App).
• S/4 HANA - Cancel Invoice (“Supplier Invoice List” Fiori App).
• S/4 HANA - Cancel Goods Receipt (Material Documents Overview” Fiori App).
• S/4 HANA - Delete Purchase Order Item (“Manage Purchase Orders” Fiori App).

MIRO is the same either in ECC or S/4HANA (MRHR was obsolete in both systems)

SAP Invoice Document generated

Invoice in the PO History in ME23N (same as ECC and S/4). Click to read the Invoice Document

Invoice Verification

FI Posting

Debit GR/IR

Credit Vendor

• ECC or S/4 - Create Purchase Order (ME21N).
• ECC or S/4 - Goods Receipt (MIGO).
• ECC or S/4 - Create Invoice Verification (MIRO).
• ECC or S/4 - Cancel Invoice Verification (MR8M or MIR6).
• ECC or S/4 - Cancel Goods Receipt (MIGO).
• ECC or S/4 - Delete Purchase Order Item (ME22N).
• S/4 HANA - Create Purchase Order (“Manage Purchase Orders” Fiori App).
• S/4 HANA - Goods Receipt (“Post GR for Purchasing Document” Fiori App).
• S/4 HANA - Invoice Verification (“Create Supplier Invoice” Fiori App).
• S/4 HANA - Cancel Invoice (“Supplier Invoice List” Fiori App).
• S/4 HANA - Cancel Goods Receipt (Material Documents Overview” Fiori App).
• S/4 HANA - Delete Purchase Order Item (“Manage Purchase Orders” Fiori App).

To Cancel Invoice,

Either use MR8M

with Reversal Reason

SAVE

To Cancel Invoice,

OR use

MIR6 to list Invoices for Reversal

click this to select Invoice to be displayed or Cancel

click this Cancel

the Invoice

Enter Reversal Reason code, Posting date is Optional and click Continue

An Invoice documented created for the Reversal

(note 100-)

Invoice Verification Reversal

FI Posting

Debit Vendor

Credit GR/IR

• ECC or S/4 - Create Purchase Order (ME21N).
• ECC or S/4 - Goods Receipt (MIGO).
• ECC or S/4 - Create Invoice Verification (MIRO).
• ECC or S/4 - Cancel Invoice Verification (MR8M or MIR6).
• ECC or S/4 - Cancel Goods Receipt (MIGO).
• ECC or S/4 - Delete Purchase Order Item (ME22N).
• S/4 HANA - Create Purchase Order (“Manage Purchase Orders” Fiori App).
• S/4 HANA - Goods Receipt (“Post GR for Purchasing Document” Fiori App).
• S/4 HANA - Invoice Verification (“Create Supplier Invoice” Fiori App).
• S/4 HANA - Cancel Invoice (“Supplier Invoice List” Fiori App).
• S/4 HANA - Cancel Goods Receipt (Material Documents Overview” Fiori App).
• S/4 HANA - Delete Purchase Order Item (“Manage Purchase Orders” Fiori App).

Now, Cancel the Goods Receipt using this Material Document

Cancel the Material Document (ie: Reverse the GR)

Cancellation of Invoice via MR8M or MIR6

and Reversal of Goods Receipt via MIGO

must be in FULL Qty and Value (ie No partial)

Reversal using Original Document Movement type +1 (ie 101 + 1 = 102) resulted in another Material Document

Goods Receipt

Reversal

FI Posting

Debit GR/IR

Credit Stock

• ECC or S/4 - Create Purchase Order (ME21N).
• ECC or S/4 - Goods Receipt (MIGO).
• ECC or S/4 - Create Invoice Verification (MIRO).
• ECC or S/4 - Cancel Invoice Verification (MR8M or MIR6).
• ECC or S/4 - Cancel Goods Receipt (MIGO).
• ECC or S/4 - Delete Purchase Order Item (ME22N).
• S/4 HANA - Create Purchase Order (“Manage Purchase Orders” Fiori App).
• S/4 HANA - Goods Receipt (“Post GR for Purchasing Document” Fiori App).
• S/4 HANA - Invoice Verification (“Create Supplier Invoice” Fiori App).
• S/4 HANA - Cancel Invoice (“Supplier Invoice List” Fiori App).
• S/4 HANA - Cancel Goods Receipt (Material Documents Overview” Fiori App).
• S/4 HANA - Delete Purchase Order Item (“Manage Purchase Orders” Fiori App).

To CLOSE the PO item, one method is to set “DCI (Delivery Complete Indicator”

OR

Set Deletion Indicator

Note the Deletion Indicator

• ECC or S/4 - Create Purchase Order (ME21N).
• ECC or S/4 - Goods Receipt (MIGO).
• ECC or S/4 - Create Invoice Verification (MIRO).
• ECC or S/4 - Cancel Invoice Verification (MR8M or MIR6).
• ECC or S/4 - Cancel Goods Receipt (MIGO).
• ECC or S/4 - Delete Purchase Order Item (ME22N).
• S/4 HANA - Create Purchase Order (“Manage Purchase Orders” Fiori App).
• S/4 HANA - Goods Receipt (“Post GR for Purchasing Document” Fiori App).
• S/4 HANA - Invoice Verification (“Create Supplier Invoice” Fiori App).
• S/4 HANA - Cancel Invoice (“Supplier Invoice List” Fiori App).
• S/4 HANA - Cancel Goods Receipt (Material Documents Overview” Fiori App).
• S/4 HANA - Delete Purchase Order Item (“Manage Purchase Orders” Fiori App).

ME21N in HTML

This App combines ME21N/ME22N/ME23N and ME2L (PO Report)

Enter the Vendor, other data like Currency, Purch.Group, Purch.Org, Company Code are defaulted from the Vendor

Create PO item

Click ORDER

to Create PO

Enter

Material

Plant

Qty

​

press ENTER

PO created via FIORI App is seen in the S/4 Backend

• ECC or S/4 - Create Purchase Order (ME21N)
• ECC or S/4 - Goods Receipt (MIGO).
• ECC or S/4 - Create Invoice Verification (MIRO).
• ECC or S/4 - Cancel Invoice Verification (MR8M or MIR6).
• ECC or S/4 - Cancel Goods Receipt (MIGO).
• ECC or S/4 - Delete Purchase Order Item (ME22N).
• S/4 HANA - Create Purchase Order (“Manage Purchase Orders” Fiori App).
• S/4 HANA - Goods Receipt (“Post GR for Purchasing Document” Fiori App).
• S/4 HANA - Invoice Verification (“Create Supplier Invoice” Fiori App).
• S/4 HANA - Cancel Invoice (“Supplier Invoice List” Fiori App).
• S/4 HANA - Cancel Goods Receipt (Material Documents Overview” Fiori App).
• S/4 HANA - Delete Purchase Order Item (“Manage Purchase Orders” Fiori App).

This FIORI App is the HTML of MIGO

Use “Post GR for Purchasing Doc” FIORI App for this Goods Receipt

Enter the PO# and press ENTER

click SLoc 0001

Material Document created

ME21N in HTML

Use this App also to view the PO History and any changes

Filter list of PO for Vendor V01

This PO was created in the S/4 Backed

Goto PO item detail

PO History of PO item 10,

click the BOX

click “Material Documents Overview”

Now you can see the Accounting Document, click the Box

next, click “Manage Journal Entries”

FI Posting for GR

Debit Stock

Credit GR/IR

• ECC or S/4 - Create Purchase Order (ME21N).
• ECC or S/4 - Goods Receipt (MIGO).
• ECC or S/4 - Create Invoice Verification (MIRO).
• ECC or S/4 - Cancel Invoice Verification (MR8M or MIR6).
• ECC or S/4 - Cancel Goods Receipt (MIGO).
• ECC or S/4 - Delete Purchase Order Item (ME22N).
• S/4 HANA - Create Purchase Order (“Manage Purchase Orders” Fiori App).
• S/4 HANA - Goods Receipt (“Post GR for Purchasing Document” Fiori App).
• S/4 HANA - Invoice Verification (“Create Supplier Invoice” Fiori App).
• S/4 HANA - Cancel Invoice (“Supplier Invoice List” Fiori App).
• S/4 HANA - Cancel Goods Receipt (Material Documents Overview” Fiori App).
• S/4 HANA - Delete Purchase Order Item (“Manage Purchase Orders” Fiori App).

Use this FIORI App for Invoice entry

Enter Header data

Invoice Date

Invoicing Party

Company Code

Posting Date

and Gross Amount

Enter PO# and click Check

Post

Balance is 0.00 (Green)

Invoice Document created

Goto to this App to view the PO History update after Invoice Entry

PO History (similar to ME23N) click the Box

click “Display Supplier Invoice”

click this to show Accounting Document

click the BOX for the FI Posting

Both can view FI entries, click the T-Account view

Debit GR/IR

Credit Vendor

S/4 Backend PO is also updated

• ECC or S/4 - Create Purchase Order (ME21N).
• ECC or S/4 - Goods Receipt (MIGO).
• ECC or S/4 - Create Invoice Verification (MIRO).
• ECC or S/4 - Cancel Invoice Verification (MR8M or MIR6).
• ECC or S/4 - Cancel Goods Receipt (MIGO).
• ECC or S/4 - Delete Purchase Order Item (ME22N).
• S/4 HANA - Create Purchase Order (“Manage Purchase Orders” Fiori App).
• S/4 HANA - Goods Receipt (“Post GR for Purchasing Document” Fiori App).
• S/4 HANA - Invoice Verification (“Create Supplier Invoice” Fiori App).
• S/4 HANA - Cancel Invoice (“Supplier Invoice List” Fiori App).
• S/4 HANA - Cancel Goods Receipt (Material Documents Overview” Fiori App).
• S/4 HANA - Delete Purchase Order Item (“Manage Purchase Orders” Fiori App).

Use “Supplier Invoices List” to view or to Cancel the Invoice

Filter Invoice created for Vendor V01

Reverse the Invoice

select a Reason code and click OK

Note

Reversal

Invoice document

Reversal Invoice Document in the PO history in the S/4 Backend

Check the PO history update of the Invoice Reversal using this APP

Original Invoice Document

Reversal Invoice Document

Click on the BOX

check the T-Accounts for the Reversal Invoice

Debit Vendor

Credit GR/IR

• ECC or S/4 - Create Purchase Order (ME21N).
• ECC or S/4 - Goods Receipt (MIGO).
• ECC or S/4 - Create Invoice Verification (MIRO).
• ECC or S/4 - Cancel Invoice Verification (MR8M or MIR6).
• ECC or S/4 - Cancel Goods Receipt (MIGO).
• ECC or S/4 - Delete Purchase Order Item (ME22N).
• S/4 HANA - Create Purchase Order (“Manage Purchase Orders” Fiori App).
• S/4 HANA - Goods Receipt (“Post GR for Purchasing Document” Fiori App).
• S/4 HANA - Invoice Verification (“Create Supplier Invoice” Fiori App).
• S/4 HANA - Cancel Invoice (“Supplier Invoice List” Fiori App).
• S/4 HANA - Cancel Goods Receipt (Material Documents Overview” Fiori App).
• S/4 HANA - Delete Purchase Order Item (“Manage Purchase Orders” Fiori App).

use “Material Documents Overview” to Cancel the Goods Receipt

Filter Material Document by the Material number

Reverse the Material Document

Cancelled Material Document

S/4 Backend PO is also updated with the GR Cancellation

Check the PO history update of the GR Reversal using this APP

Note the Original Material Document show a Cancelled status

Material Document created for the Cancellation

Check FI Posting using this App

Debit Vendor

Credit GR/IR

• ECC or S/4 - Create Purchase Order (ME21N).
• ECC or S/4 - Goods Receipt (MIGO).
• ECC or S/4 - Create Invoice Verification (MIRO).
• ECC or S/4 - Cancel Invoice Verification (MR8M or MIR6).
• ECC or S/4 - Cancel Goods Receipt (MIGO).
• ECC or S/4 - Delete Purchase Order Item (ME22N).
• S/4 HANA - Create Purchase Order (“Manage Purchase Orders” Fiori App).
• S/4 HANA - Goods Receipt (“Post GR for Purchasing Document” Fiori App).
• S/4 HANA - Invoice Verification (“Create Supplier Invoice” Fiori App).
• S/4 HANA - Cancel Invoice (“Supplier Invoice List” Fiori App).
• S/4 HANA - Cancel Goods Receipt (Material Documents Overview” Fiori App).
• S/4 HANA - Delete Purchase Order Item (“Manage Purchase Orders” Fiori App).

use this App to “delete” the PO item

Filter PO by Vendor and Goto PO header

Goto EDIT mode

Select the PO item and

click “Delete”

Note the

Status

click “Order” to SAVE the new Status

Note the

Status

Note Status update to the PO item in ME23N