If you focus on your HABUT you will actualize your greatest potential with more joy, energy and productivity

HABUT is…..

• Green Light activity that you want to continue doing and ideally spend 90% of your time doing.
• These are activities that are your core competency, play to your strengths,
• Things that you love doing, and
• Provide the greatest ROI (Return On Investment).

LOWUT is…..

• For example, administrative tasks
• These are tasks that you should not be doing and could/should be done by others or not at all

Lowest And Worst Use of Time

HABUT

At or Above Your Pay Level

Super Productive Time

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Important NOT Urgent

More

Strategic

LOWUT

Highest And Best Use of Time

Research:

Crowdsource workers given a project with 2 options:

Option 1: Higher pay + Not urgent deadline

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Option 2: Lower pay + Urgent deadline

Result: Many chose lower pay simply because they were told it was urgent!

https://www.researchgate.net/publication/327103570_The_Mere_Urgency_Effect

Time Management Software is not enough!

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3 Skills for Successful Time Management

• Awareness
• Arrangement
• Adaptation

Research shows all 3 are equally important - simply addressing scheduling & planning is only ⅔ of the skills needed!

(Based on research of over 1200 participants by Prof. Erich C. Dierdorff https://hbr.org/2020/01/time-management-is-about-more-than-life-hacks )

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Why HABUT?

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Extra Time

Enjoy 8 extra hours a week

The

Payoff

Maximize Your ROI

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Emotional Thriving

More Energy

More Joy

The

Payoff

Less Stress

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Higher Purpose

The

Payoff

A Bigger Impact on Klal Yisrael

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More HABUT - Less LOWUT

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Plan & Actualize

HABUT

LOWUT

Goal: Spend most of your time in your HABUT

Gallup: When people use their strengths, they stress less

https://www.gallup.com/workplace/231605/employees-strengths-company-stronger.aspx

Goal: Spend most of your time in your HABUT

https://news.gallup.com/poll/157679/americans-strengths-stress-less.aspx

Gallup: Increase Positive Emotions by Increasing Hours Using Your Strengths

When you work in your HABUT…

SHOCKING….

What matters most?

Life Priorities

Values

Core Competencies

What do I enjoy?

What energizes me?

What drains me?

What are you missing?

If you had 8 hours extra a week - how would you spend it?

What’s My Future?

What would I like my life be like 3 years from now?

If I can forget about the “how”...

What Are My Organization’s Goals?

What is my role within the organization?

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SETTING UP

YOUR CATEGORIES

Predict and track how you spend your time

-

10%

IN

EMAIL?

Step 2: Predicting

For most leaders it's a big surprise the difference between how you think you are spending your time and how you should be spending your time.

Why is it important to track your time?

Almost

NOBODY

actually has a realistic view of their time management skills.

Employees who were able to accurately assess their time management skills

*-Less than 1% of people’s self-ratings overlapped with their objective skill scores - time management research by Prof. Erich C. Dierdorff https://hbr.org/2020/01/time-management-is-about-more-than-life-hacks)

Step 3: Time Tracking

Step 3: Time Tracking

Step 3: Time Tracking

Step 4: PRIORITIZE

HABUT

LOWUT

Step 5: STRATEGIES

Inner Game

Outer Game

+

OUTER GAME

Big 8 Process Plan

APPLY THE BEST STRATEGIES FOR YOU

Then Create a Plan

Without Margin you and

everybody else suffers

(But most leaders don’t have any)

Create

ON OFF & MARGIN TIME

Peak Focus Time

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https://hbr.org/2017/12/are-you-having-trouble-focusing-these-simple-strategies-will-help

https://www.potentialproject.com/insights/the-wandering-mind-at-work-how-to-go-from-distraction-to-deep-work

Myth: Sacrificing sleep is noble because there is so much to do!

Reality: Sleep deprivation is a disaster!

What Percentage of leaders is ”time management actually the issue?”

Less than 5%

It’s almost always the

UNDERLYING ISSUES

THAT ARE THE ISSUES

Sleep &

Stress

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https://www.spd.org.sg/are_you_getting_quality_sleep/

Sleep &

Stress

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https://www.spaces.in/blog/a-never-ending-debt-what-is-sleep-deprivation-and-how-does-it-lead-you-into-sleep-debt/

Sleep &

Stress

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-https://www.sleepdr.com/the-sleep-blog/the-effects-of-sleep-deprivation-on-work-performance/

Sleep &

Stress

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-https://www.sleepdr.com/the-sleep-blog/the-effects-of-sleep-deprivation-on-work-performance/

Sleep &

Stress

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The cost on average is $2,280 per sleep-deprived employee in lost productivity.

-https://www.sleepdr.com/the-sleep-blog/the-effects-of-sleep-deprivation-on-work-performance/

SCATTERED

FOCUSED DEEP WORK

To thrive you must have time for deep work

Peak Focus Time

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-

www.focus@will.com

Focus Time Strategies

Work hard. Then take a real break.

CREATE MARGINS!

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What boundaries can you create?

Pomodoro Sprints

INNER GAME

Unstucking

Inner Game Strategies

Mindset Issues

Conflicts

Gates of Unstucking

Step 6: CREATE YOUR PLAN

NOW IT'S YOUR TURN

TO LIVE IN YOUR

HABUT

How We’ll Support You

Buddy Set Up

On-Site

1:1 Work

Execute

Readjust

Multiply the Payoff

Learn It.

Do It.

Share It.

Facilitate your own people

Multiply HABUT

+

Learn It.

Do It.

Share It.

Gallup survey

Employees who felt manager did NOT emphasize strengths:

Employees who felt manager DID emphasize strengths:

https://www.gallup.com/workplace/236561/employees-strengths-outperform-don.aspx#:~:text=Gallup%20analysis%20reveals%20that%20people,likely%20to%20quit%20their%20jobs.

If you help your team work in their HABUT

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Then they will be more engaged

Learn It.

Do It.

Share It.

Group Payoff

Positive Work Atmosphere

Learn It.

Do It.

Share It.

Working in your HABUT is a STRESS PROTECTOR

When their HABUT is valued

Workers are

700% LESS LIKELY

TO FEEL NEGATIVE STRESS

Celebrate!

Competitive Advantages

Whether through a graph, timeline, or chart, present the viability of your product or service and tell how your company will operate, make money, and achieve goals.

If you have plenty of ways to make money, focus on one main method, such as subscription, ads, and transactions.

Touch up on key metrics here too, such as Life Time Value (LTV) and Customer Acquisition Cost (CAC).

The Team

Buddy

Set Up

+

Learn It.

Do It.

Share It.

Facilitate your own people

Multiply the benefits

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The Payoff

Enjoy 8 extra hours a week

More Energy & ROI

More Joy

Thrive instead of survive

Less Stress

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Why HABUT?

Why?

https://news.gallup.com/poll/157679/americans-strengths-stress-less.aspx

Facilitate your own people

Multiply the benefits

Multi Tasking is a lie!

Myth: it’s no big deal to check your phone, take a call, answer a text, look up something online

Switch tasking is the truth

Reality: Each transition costs approximately 15 minutes in refocusing

Time Chunking is the solution

Which activities can you do at one time?

Switch tasking is the truth

Which type of activities can you combine?

Take a break is the solution

Take a nap

Take a walk outdoors

Take a breath break 4 4’s

Manual Labor takes too long

Digitize Automate is the solution

1. What activities are similar and able to be handled in a similar way?
2. Can your activity be digitized and automated?
3. How can you break the task down into bite sized steps?
4. Where are the road blocks?
5. How can you create a plan to overcome the roadblocks?
6. Find someone inside or outside of the company who can help you systematize the task at hand with a standardized process and "if this, then that" rules.
7. For example, create an online appointment setting calendar instead of sending emails back and forth to schedule appointments manually. You may even be able to send an automated "meeting preparation" template before certain meetings to gather information before your meetings.

It better to do it yourself is a myth

Delegate your LOWUT

• What activities do you get frustrated by?
• Which are below your paygrade? Someone else who loves it and is less expensive than you.

Big Wins are a myth

Small Wins

are the solution

Five Wins a Day will help you achieve more

A running To Do List is a myth

Burnout Is a Workplace Epidemic (and It Might Be Your Fault)

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Working too much

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When the data team at RescueTime analyzed 185 million hours of working time, they discovered that most workers average just 2 hours and 48 minutes of productive time per day—a far cry from the 8 hours we all think we have.

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And because employees have less time for productive work than they think during the workday, many end up taking work home. In fact,

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RescueTime found that 26 percent of all work is done outside of normal working hours.

https://www.bamboohr.com/blog/working-less-more-productive

Working too much

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How Many Hours Is Unhealthy Work?

The number of hours you work affects your productivity and happiness. Most employees approach unhealthy territory when they work for more than the regular 40 hours. Working overtime is common, especially if you’re a business owner, but it can be counterproductive and even dangerous to one’s health if taken too far. It’s concerning then that roughly 40 percent of U.S. employees work more than 50 hours per week, with 20 percent clocking more than 60.

https://www.bamboohr.com/blog/working-less-more-productive

Working too much

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• After How Many Hours of Work Does Productivity Decrease?
• Even though our social culture often equates overtime with success, working for long hours week after week can reduce productivity and foster burnout. Especially today, with a multitude of apps and devices that keep us more connected than ever, it’s become harder and harder to disconnect from work completely.
• Company culture impacts employees and businesses
• Studies have shown that productivity per hour declines significantly when employees work more than 50 hours a week. It drops so much after 55 hours for many people that extra hours beyond that are virtually pointless. It’s no surprise that being busy and overwhelmed are, in fact, barriers to success. They lead to exhaustion and stress, which make employees more likely to make errors and suffer from mental health issues such as depression and anxiety

https://www.bamboohr.com/blog/working-less-more-productive

Working too much

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Three ways to help your team do more (and work less)

What can you do to help your team feel less stressed and get more done?

The book Time, Talent, and Energy identifies three trends in companies with the highest levels of burnout:

• Excessive collaboration
• Weak time management principles
• A tendency to overload the most capable with too much work

https://www.bamboohr.com/blog/working-less-more-productive

More Time Using Strengths

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More Positive Emotions

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10+ hours

3-6 hours

75%

89%

93%

58%

67%

73%

More Time Using Strengths

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More Positive Emotions

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10+ hours

3-6 hours

87%

92%

95%

66%

84%

18% Increase

87%

More Time Using Strengths

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More Positive Emotions

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10+ hours

3-6 hours

43%

66%

72%

71%

87%

16% Increase

93%

GAPS

ISSUES�OPPORTUNITIES

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