Opportunity Provider Policies

CONTENT

• Opportunity Provider Criteria
• Policies Before Approval
• Policies from Approval to Realization
• Finish Early Protocols

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OP Criteria

Opportunity Provider Criteria

• Be a legally registered company or organization in the country or territory of operations.
• Support and respect AIESEC values, mission and vision.
• Provide an adequate working environment where the EP can execute their job description and develop their leadership capabilities.
• Be able to provide an adequate working environment to ensure the EP does not have their life put at risk or suffer any kind of harassment or discrimination by race, gender, sexual orientation, religion or age.
• Be able to provide clear legal status for visa, invitation and any other legal conditions in the hosting country or territory, fulfilling all its responsibilities as described in this document.
• Satisfy all the Program Minimums mentioned in the OP requirements outlined in section 3.2 of this document, including salary and accommodation costs when applicable.
• The minimum salary for the EP for Global Talent and Global Teacher opportunities should be enough to cover the EP’s living costs in the country or territory of the exchange, including accommodation, transportation and food.

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To qualify as an OP, the company or organization has to fulfill all the criteria stated below:

• If it does not agree and/or cannot meet with the conditions stated in this document.
• If it has been recognized by an AIESEC entity and/or the AIESEC International Control Board (ICB) as having previously breached the AIESEC Exchange Program Policies (AEPP) or any AIESEC legal document.
• If any of its actions go against the values, mission or vision of AIESEC, including the criteria for selecting an EP.
• If it does not meet the requirements to enter into legal agreements with the AIESEC HE.
• If it does not have the capability to provide clear legal status for visa invitation, other conditions and requirements to meet the country or territory's national laws regarding migration, labour and/or visa permits.
• If any of the criteria is not fulfilled, AIESEC reserves the right to refuse to sign any contract with the organization or company to be an OP

A company or organization does not have the right to apply and experience an AIESEC Exchange Program if any of the following applies:

Opportunity Provider Criteria

• If it does not agree and/or cannot meet with the conditions stated in this document.
• If it has been recognized by an AIESEC entity and/or the AIESEC International Control Board (ICB) as having previously breached the AIESEC Exchange Program Policies (AEPP) or any AIESEC legal document.
• If any of its actions go against the values, mission or vision of AIESEC, including the criteria for selecting an EP.
• If it does not meet the requirements to enter into legal agreements with the AIESEC HE.
• If it does not have the capability to provide clear legal status for visa invitation, other conditions and requirements to meet the country or territory's national laws regarding migration, labour and/or visa permits.
• If any of the criteria is not fulfilled, AIESEC reserves the right to refuse to sign any contract with the organization or company to be an OP

A company or organization does not have the right to apply and experience an AIESEC Exchange Program if any of the following applies:

Opportunity Provider Criteria

Policies Before Approval

• Participate in the selection processes previously agreed with the AIESEC Entity and select an EP among the candidates who have applied on the AIESEC platform.
• Designate one representative within the OP's organization as responsible for coordinating the selection process (interviewing and accepting/rejecting candidates), together with an AIESEC representative and subsequently supporting and communicating with the EP from Acceptance until the end of their exchange.
• Complete and send all the documentation for receiving an AIESEC EP, requested by the AIESEC HE such as the contract, invitation letters, documents for visa application, etc., on the timeline agreed between the OP and AIESEC.
• Request complete information about the candidate within reasonable limits. The information requested must also abide by the law and regulations of the country/territory where the organization is located and not go against the values, mission, and vision of AIESEC.

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During Selection Process

Policies Before Approval

• Ensure written communication between the candidate and the organization and always having an AIESEC representative in copy and updated on the latest communication.

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• Give a response regarding the suitability of any candidate or any next selection stages in the period established with AIESEC. If a selection process takes place, the rules and deadlines of each stage must be communicated to the candidate(s) in advance.

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• Provide feedback to AIESEC about all the candidates if the OP rejects more than three candidates that fulfil all the criteria set as requested in the opportunity on the AIESEC platform. If sufficient feedback on candidates was not provided, AIESEC can determine whether the OP can continue in the process of undertaking an AIESEC EP, or not.

During Selection Process

Policies Before Approval

• The OP can request a supplementary signed work contract from the EP, which is in conformity with the national laws for labour of the AIESEC HE only before Approval is finalized on the platform. The provided contract cannot change the working conditions indicated in the opportunity on the AIESEC platform nor go against anything established on this document. The AIESEC HE, the AIESEC SE, the EP and the OP should each have a copy of the signed contract if it applies.

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• To ensure that the EP(s) selected is/are legally qualified to work in the offered exchange country or territory (legal residency requirements and labour law exigencies).

Regarding Documents and Legalities

Policies Before Approval

Policies From Approval to Realization

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• Ensure that the approved EP(s) is/are legally qualified to work in the country or territory where the OP is located, (legal residency requirements and labour law requirements) before the Realization date.

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• Ensure, together with the AIESEC HE, that the EP approved for the exchange would be able to leave and return to their AIESEC SE country or territory independently after the last day of their internship or volunteering experience.

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• Provide within two (2) weeks from the Approval all the necessary documents to the EP directly, or through the AIESEC HE (including the written invitation) required for the application for visa/work permit. If two (2) weeks are insufficient, the EP should be informed in advance and agree with the timeline for provision of any required documents.

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Opportunity Provider Responsibilities

Policies From Approval to Realization

In case of failure, the EP can request the Approval to be cancelled with no compensation for the Opportunity Provider and the AIESEC Host Entity.

• Set expectations with the EP regarding the opportunity job role and responsibilities, prior to the arrival of the EP to the country of territory of exchange, in writing, and involving the AIESEC HE and AIESEC SE representatives. The OP can request support from AIESEC HE and/or participation on this stage.

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• Inform both the AIESEC Sending Entity and the AIESEC Host Entity if the Opportunity Provider becomes unavailable for hosting an exchange within the following time frame:

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• For Global Volunteer (GV): Maximum twenty-eight (28) days before the Realization day.
• For Global Talent (GTa): Maximum fifty-six (56) days before the Realization day.
• For Global Teacher (GTe): Maximum fifty-six (56) days before the Realization day.

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• In the event of an exchange cancellation by the OP outside the authorized period stated above and under circumstances not stated in the topics of Break of Statuses, the OP will not receive any compensation and will be responsible for complying with the compensation policies in this document

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Opportunity Provider Responsibilities

Policies From Approval to Realization

Policies From Realization to Completion

• To hold the EP accountable to perform the full extent of requirements and duties previously agreed.

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• To provide guidance, training, additional information and adequate working conditions according to what was previously stated in the opportunity information on the AIESEC platform and agreed by both parties.

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• To assign one representative as responsible for the EP’s workplace integration, so they can integrate as best as possible into the new working environment.

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• To provide performance-related feedback on the EP's performance on a regular basis throughout the exchange.

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• To provide alignment spaces, in the form of a group or individual meeting, with the EP as part of the AIESEC Exchange Standards, one at the beginning of the experience for expectation setting and one at the end for debriefing.

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Opportunity Provider Responsibilities

Policies From Realization to Completion

• In all cases, the OP is the sole responsible for any damage or loss of any working material unless otherwise agreed upon with the EP.

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• Fulfil all engagements agreed in the opportunity information on the AIESEC platform: working hours, job description, benefits and duration, and any other information provided.

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• Changes in the opportunity information from the AIESEC platform will only be acceptable upon written confirmation from the EP and the OP side.

If there is no written proof and mutual agreement previous to the changes in the opportunity, the EP can request the cancellation of the Realization and the OP would be liable to compensate the EP

Opportunity Provider Responsibilities

Policies From Realization to Completion

Finish Early Protocols

• No violation of the AIESEC Exchange Program Policies were identified prior to the date of requesting an early finish.

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• The EP and the OP must provide a written agreement to the AIESEC HE to officialise the request.

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• The total duration of the exchange needs to comply with the minimums per exchange program:

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• Global Talent: 6 weeks as minimum.
• Global Teacher 9 weeks as minimum.
• Global Volunteer 6 weeks as minimum.

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Opportunity Provider Responsibilities

Finish Early Protocol

• The OP declares bankruptcy, or it is sold to a third party that cannot continue with the exchange.

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• Where the failure to fulfil its obligations has been caused by circumstances beyond its control (proof required), each also known as a “force majeure” event, such as:
• Acts of nature, including fire, flood, earthquake, storm, hurricane, epidemic, pandemic or other natural disaster.

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• Conflicts related to the country or territory including war, invasion, act of foreign enemies, hostilities, civil war rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, blockage, embargo, labour dispute, strike, lockout or interruption or failure of electricity and/or other necessities.

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• Global political, economic, health or social crisis, or a declared state of emergency that directly affects the countries and territories involved in the exchange.

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An OP can request to finish a Realization earlier under the following circumstances:

Finish Early Protocol

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AIESEC in Egypt