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The Process of Deactivation for UGA myID Accounts

Reyes and Associates Consulting

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Meet the Team

Farhan Bhuyian

BPMN Modeler

Joseph Perticone

Presenter

Meredith Frederick

Writer

Nick Merino

Scheduler

Stephanie Reyes

Leader

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Our Task

  • MyID account deactivation and deprovisioning for students and employees
  • Faculty or staff employment is terminated
  • Students graduate or leave the school
  • EITS source was Shannon Marable

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Actors

Customers

Value

  • Students
  • Faculty
  • Staff
  • EITS
  • HR Practitioner
  • Athena
  • One ID System
  • Supervisor

Students and employees who are actually eligible for myID accounts

Facing the problem of limited resources

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Top-Level Process Overview

  1. IDM System is notified
    1. By Athena if student
    2. By OneUSG Connect if employee
  2. Check for relationships within system as well as inactivity
    • Differs tremendously between students and employees
  3. If applicable, terminate myID account

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Services You Lose Once the Process is Complete

  • UGAMail
  • Office 365 applications and products connected to your @uga.edu email address
  • G Suite
  • PAWS-Secure and eduroam wireless networks
  • vLab
  • The Remote Access VPN
  • Any service or application that requires you to log in with your MyID and password

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Questions?