Maplewood School �Community Meeting
September 2024
MEETING ATTENDEES
WELCOME
The Maplewood PTA serves our school’s community of teachers, staff, families, and students. Our objectives are to:
AGENDA
SOCIAL SUPPORT VOLUNTEERS
Students love having a special adult take them on breaks and the adults have also reported that they enjoy the opportunity to build a relationship with an individual student. �
Goal: We are looking for adult volunteers to take kids on scheduled breaks outside the classroom. ��Details: Kids take scheduled breaks for many reasons - to calm and regulate, to get out extra energy, and to build warm relationships with adults associated with the school. ��Includes taking kids on breaks to read books, draw pictures, explore the Wildwood, use the sensory pathway, and out to the playground to throw around balls.
Expectation: You would sign up for an hour and half slot 1 to 5 times a week. We'll take you once a week or five times!��Questions? Contact Kendall Cunningham, School Counselor at kcunninghamparm@pps.net
2024-2025 PTA BOARD
2024-2025 PTA Chairs
PTA Chairs
Event Leads
VOLUNTEERING @ MAPLEWOOD
Visit https://www.maplewoodpta.com/volunteer/ for more information!
2025 MAPLEWOOD AUCTION + PLAYGROUND REFRESH
Proposed idea: fundraising for a playground makeover. Ideas include lower basketball hoops, adding swings, refreshed kickball/baseball field, turf on the upper field, a walking path on the lower field, repainting the blacktop, and more as well as academics (Reading Results program funding for 2025-2026).�
Timeline:
FY24 BUDGET
Maplewood Elementary PTA FY 2024
Budget Report - Summary
Summary
Beginning Bank Balance
$71,540
Restricted Funds
-$47,791
"Raise the Roof" and "Beautification". These funds cannot be spent on anything else
Beginning Bank Balance, unrestricted
$23,749
Other Net Revenue/(Spend) This is the net amount we are expecting to spend down the bank balance with other projects. (projected income, less projected expenses)
$1,765
Projected ending bank balance
$25,514
Desired ending bank balance, 1/2 annual spend
$29,125
Does not include playground refresh as part of "Annual Spend" (not recurring like other items)
Suggested additional fundraising or spend reduction
$3,611
Our projected ending balance is relatively safe. This is a suggestion from National or OR PTA
Major change to prior year budget:
Auction Income
$62,000
Playground Refresh
-$50,000
Reading results
-$12,000
We have been covering this, but this is the first year it's officially included in the budget.
Motion to vote: Michelle Stevens;
Second: Heather Jones;
Motion Approved
STANDING RULES
Meetings:
General meetings of this association will be held on:
Board meetings of this association (including PTA Officers) will be held on:
Meetings may be changed, canceled, or be held via electronic means, at the discretion of the Board.
PTA Officers: The officers of this association will be: one President, two co-Vice Presidents, one Secretary, one Volunteer Coordinator, two co-Treasurers, and two co-Diversity, Equity, and Inclusion (DEI) Representatives. The association also includes two Immediate Past-Presidents who will serve as non-voting members and resources to the association. Elected officers serve a two-year term. Elections of officers will be in May and the officers will assume their duties on July 1st. PTA Officers will be split into two groups so that they serve overlapping terms to ensure continuity.
The board has the authorization to spend up to $200 without the membership approval.
Order of Business: The typical order of business for meetings of this association will be:
Special Committees: The President of this association may, with the approval of the Board, appoint special committees as deemed appropriate. Special committees go out of existence when the work is completed and the final report is received by the board.
Nominating Committee: The Nominating Committee of this association may consist of 3 members and will be elected by the general membership at the February meeting. The report of the Nominating Committee is required at a spring meeting of the board. Once that report has been received, the work of the committee is complete.
These standing rules will be read at the first general membership meeting of the school year and may be read by request at any meeting. They may be amended or rescinded by a two-thirds vote at any general meeting. If notice of the proposed action is given at a previous meeting or in the call for the meeting, they may be amended or rescinded by a majority vote
[VOTE] STANDING RULES + CO-DEI BOARD POSITION
Changes include:
________________________________________________________________
Co-DEI Board Position
Goal: Add a second, staggered DEI representative position to allow for continuity and knowledge sharing. Co-DEI representative: Mina Lee.
Reminder: Join the Oregon PTA; this supports our school and allows you to vote during meetings
https://www.oregonpta.org/membership
Motion to vote: Heather Jones;
Second: Michelle Stevens;
Motion Approved
PRINCIPAL’S REPORT
TEACHER’S REPORT
SITE COUNCIL REPORT - SEPT 2024
Report Card Data Analysis guiding question:
The 2023/24 report cards provide us with over 37,650 data points.�Are there things in there that could help us become a better school?
But…
The data is somewhat subjective
More accurate data requires more staff time
Don’t over-interpret or -react
Attendance - Why it matters
Missing just 18 days �across Kindergarten and 1st grade combined �(~9 days per year), �reduces the likelihood of a child being able �to read at grade level after 3rd grade by one third.
Missing 18 days in both Kindergarten and 1st grade reduces the likelihood by 70%. �Only 17% of these kids read at grade level in third grade.
Attendance in Early Elementary Grades: Association with Student Characteristics, School Readiness and Third Grade Outcomes, Applied Survey Research, May 2011
In addition to missing out on interactions with other kids, emotional growth…
Days Absent
at-risk
Chronically absent
GRADES. WHY IT MATTERS.
Report cards are the main method to communicate with parents about their children
ELA GRADES (Q3)*
*Q4 data not available for 5th grade
MATH GRADES (Q3)
HEALTH/SCIENCE/SOCIAL STUDIES (Q3)
HEALTH
SOCIAL STUDIES
SCIENCE
At 90 of students across all grade levels (orange line) were graded at grade level or above in health, science, and social studies.
All 3rd graders received “above grade level” marks in health.
LEARNING HABITS
LEARNING HABITS BREAKDOWN
Seems to be declining with age
[4th grade overall might have graded learning habits less strict than other grades]
OPEN QUESTIONS
On the report card all grades look equally important, but in the reality of an elementary classroom they aren’t. A “4” in health, doesn’t balance out a “2” in ELA. How can we communicate that to parents?
What can parents do to support better learning habits especially “Self-reflection”, “Resourcefulness”, and general “Classroom skills?
Rarely do we want to tell or hear uncomfortable information - especially about our children. How can we help parents better understand when their children need more help?