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WELCOME

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STAMP

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POSTCARD

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LETTER

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Formal letter

Types of Letters

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Informal letter also known as personal letter

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SUB-MATERIALS

Definition

Structure of Personal Letter

Types of Personal Letter

Examples

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DEFINITION

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Personal letters are the letters that are written to people we know such as friends, parents, siblings, cousins.

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Letters are not only written to inform but to strengthen the bond between two

people writing to each other.

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Some useful expressions for letter writing

  • Gratitude
    • I'm just writing to thank you for ...
    • It was very kind of you to ...
    • Thanks very much for ...
    • I am very grateful for ...

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  • Giving advice
    • Well, I thought about it and if I were you, I would .
    • Have you thought about ...
    • In your last letter you said you weren't sure what course of action to take, I suggest ...
    • I think you shouldn't ...
    • In your last letter you asked me about ..., I think ...

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  • Delivering good news
    • I'm sure you will be happy to hear that ...
    • By the way, did you know that ... ?
    • OMG!! You'll never guess what happened!
    • I am totally ecstatic to hear about ...
    • I was happy beyond limits to read that ...

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  • Delivering bad news
    • I'm sorry but I have to tell you that ...
    • Bad news, I'm afraid but no way to avoid it, so here it goes ...

- I'm extremely sorry to hear that ...

    • It was heart wrenching to read about ...

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  • Asking for help
    • I wonder if you could help me.
    • I hope it's not too much to ask about...
    • I wonder if I could ask you a favor. Could you...?

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  • Apologizing
    • I would like to apologize for...
    • I'm so sorry that...
    • Words are not enough to erase the pain I have given you but I want to say how sorry I am for...

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Structure

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Structure of Personal Letter

  1. Sender’s address: place where you are writing
  2. Date : Jakarta, August 23rd 2014 (sometimes it is omitted)
  3. Greeting : usually starts with the word “dear,” followed by name of the recipient, and it ends with a comma; Dear Hiroshi,
  4. Introduction : this is the opening of a letter. It usually in the form of greeting such as “How are you.” Sometimes you may refer to a previous letter. For example, “As you asked in your last letter, I’m going to tell you about …”
  5. Body of the letter : the main part of the letter, includes the message that the writer wants to tell to the recipient.
  6. Closure : this is where writer usually says something to end the message. For example, “bye now.”
  7. Complimentary close : a short expression before signature; it ends with a comma. For example, “Best regards,” “Sincerely Yours.”
  8. Signature : the signature of write

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Parts of Personal Letter

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The sender’s address

      • Place where you are writing from. All that is needed your street address, city, province/state and post code.

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Date

Date when the letter is written

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Salutation and Name

Greeting and the recipient’s name

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“Dear”, “My dear……”, “My Love”, “Sweetheart”

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Introductory paragraph/Introduction

  • The opening of the letter usually starts with

“how are you?” or refers to previous letter.

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  • “How are you?” “How are things?” “Hope you’re well”
  • “Sorry for answering late”

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Body paragraph/the content of the letter

The main part of the letter. It includes what you want to write to the other person.

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Closing paragraph/closure

This part indicates the letter is going to end.

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“Reply soon”

“I’m waiting for a quick reply” “see you”

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Complementary close

Short expressions like “love you”, “sincerely yours”, “love”, “kind regards”

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Signature

Signature or initials of the writer

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P.S. (postscript)

  • If you want to add anything to the letter, you write

a P.S. (postscript) and the message after that.

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Types of Personal Letters

  • Family Letters
  • Love Letters
  • Pen Pal Letters
  • Personal Business Letters
  • fans mail,
  • farewell letter
  • thank you letter
  • congratulation letter, and
  • condolence letter.

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Language Feature of Personal Letters

Sentences Structure:

  • Using various tenses such as present tense when tell about event at present time, past tense to tell about the past event, or future tense to tell the writer’s intention. It depends on what the writer talks about.
  • Using contracted form; I’m, It’s, etc.
  • Using pronouns to replace repeated nouns; it, you, them, your, etc.
  • Using linking words; and, but, so, because, etc.
  • Using active voice
  • Slang language can be used

�

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Style: 

  • Language use may be personal like first and second person pronouns
  • Friendly
  • Use person’s name you are writing to
  • Write the letter naturally and in conversational style
  • Make your personality feels nice in your writing

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EXAMPLES

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Sender’s address

The introductory paragraph

The body paragraph

The closing paragraph

Complimentary close

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Personal letter can be typed or hand written

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LET’S DO EXERCISES!

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EXERCISE 1

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Exercise 2

Kompleks Tiga Tujuh no. 48

Surabaya

 

10 December 2016

 

Didi

Jln. Rumah Baru no. 13

Surabaya

 

Dear Didi,

Hi Didi. What’s up? I am now inviting you to attend our Christmas party in my house in Kompleks Anggur. I’ll be having the celebration on the 23rd of December 2016 at 12 p.m.

Even though you don’t celebrate Christmas, I would ask you to join the fun as you have been a very special relative to us. Please bring with you your siblings because my sister has prepared special activities and games. And you must miss my father’s cooking. He’ll cook again this year.

See you there.

 

Love,

 

Elizabeth

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Question:�What is the purpose of the text?

Text No 1

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Kompleks Tiga Tujuh no. 60� Surabaya� � 10 June 2016� �Didi�Jln. Rumah Baru no. 13�Surabaya� �Dear Didi,�We are delighted to hear that you get into the Department of Economics in University of Labu. It is one of the toughest program to get into in the country. We must say that we are impressed. Remember those nights without sleep? You’ve made it.�But remember that getting into it is not enough. You still have four years of hard work in the future. In the meantime, you should have some celebrations. We have a special gift only for you. I hope it will be useful.� �Love,� �Uncle and Aunt Wijaya��

Question:

What is the purpose of the text?

Text No 2

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TEXT NO. 3-5 Kompleks Tiga Tujuh no. 8

Surabaya

 

10 June 2016

 

Restoran Indah Jaya

Jln. Rumah Baru no. 13

Surabaya

 

Dear Sir/Madam,

I am writing to complain of the service I received from your restaurant, Indah Jaya, on June 1, 2016.

My family and I were standing in line during lunchtime, which were crowed. After half an hour, I had noticed that your staff took several groups of people to their tables. The problem was that those people arrived after us. I confronted your staff, but the staff said that they had reserved the tables.

As I was waiting, I started to notice a pattern. I could see that your staff received some tips from people. After receiving some gratuities, your staff would take those customers to the tables. I hadn’t know that your restaurants had a fast lane. Because I felt furious after knowing the truth, I wrote down the staff’s name, which was Lisa Cole, and decided to write you a letter instead.

I trust this is not the way your restaurant conduct business. This treatment is unfair. This needs to stop. I would like your restaurant to do something about it.

 

Yours,

 

Mrs. Tina Gonzales

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Question no. 3

Question no. 4

Question no. 5

What is the purpose of the text?

�What is the problem stated in the text?

�

The underlined word ’gratuities’ from the third paragraph most likely means ...

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Write your personal letter based on the lesson we have learned today!