1 of 12

Writing effective emails to parents

2 of 12

​

​

The perfectly constructed email will save you time

​

Sending a poorly constructed or emotionally charged email can result in subsequent meetings and events that are unnecessary, costing your precious time and unneeded stress.

​

2

3 of 12

1.

Communications policy

3

4 of 12

  • Font and size verdana size 9 or 10
  • Signature banner
  • Email curfew

(before 7am not after 6pm)

​

​

4

5 of 12

2.

Top tips

5

6 of 12

6

7 of 12

Additional Tips

  • Send unexpected positive emails throughout the year.
  • Establish good relationships.
  • Empathise and express understanding (it doesn’t mean you have to agree).
  • Be child centred and remember a child is a parents most precious thing. Be honest without being harsh.
  • Proactive over reactive works wonders.

​

​

7

8 of 12

3.

Anatomy of an effective email

8

9 of 12

From: kerry.stephenson@parklane-is.com

To: jones@jones-mail.com

BCC: Smith@smith-mail.co.uk

Subject: Fred moving into Year 6

The recipient’s email

Double-check the email address is correct so that emails are going to the right person.

​

BCC: CC:

Always BCC: any other parents. You can CC: HOP, DOP, SL, YCL, subject teachers etc if it is necessary for them to be included in the message. Think carefully about how you use this.

​

Subject line

Clear, include child’s name and reason for emailing.

9

10 of 12

4.

Application

10

11 of 12

Working in pairs or Threes

Scenario cards

11

12 of 12

Here to help!

If you would like me to read any email before you send, feel free to send them to me.

kerry.stephenson@parklane-is.com

12