Bringing Opportunities and Organizational Success To Small Local Universities in Ukraine

Bogdan Khmelnitsky Melitopol State Pedagogical University

WP6

WP6: Dissemination principles

WP6: Dissemination principles�

• The BOOST project aims to commit to the maximum spread of the results and outputs. The clear and straightforward WP 6 on dissemination will ensure its tasks are fully achieved thanks to the WP logical development, sufficient number and timing of dissemination events, ensuring the stakeholders and target audiences stay well-informed and regularly updated.
• Dissemination continues even after the official end of the project.
• The Erasmus+ logo, project logo, logos of the partners should be recognizable and available on the project website or webpage. It allows stakeholders (teachers, students, authorities, civil society representatives) to find the detailed project information and necessary contacts easily and quickly.

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WP6: Dissemination principles

• In the annual reports of HEI heads on international activities, it is mandatory to provide information about the project and its impact on the development of the HEI.
• It is important that information about the project and its results on the HEIs’ websites is kept even after its completion, indicating the relevant results achieved and the specific impact at the institutional and other levels, as well as links to the results.

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WP6: Dissemination principles

• More effective dissemination is ensured by the establishment of the cooperation with local authorities, united territorial communities, youth groups, and other stakeholders and beneficiaries of the project.
• It is important to establish a cross-project cooperation with ongoing and completed projects, other programmes, especially in their own HEI and on similar topics in order to synergise and avoid duplication of efforts and materials and to optimise the use of resources.

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Visibility rules

• In accordance with the Grant and Partnership Agreements, all project co-implementers must comply with the rules of visual presentation (Visibility of projects, logo and special phrase / official disclaimer). The Erasmus+ logo has to be added to all the project announcements, products, intellectual outputs, curricula, and other tangibles to increase visibility.
• . In case of absence of the logo or use of the incorrect logo and the disclaimer, penalties may be applied in the form of a reduction in the grant amount and the funds paid may be considered ineligible costs.
• The visual presentation also includes the availability of project materials in the Internet, displaying the specific impact of the results at the institutional level, indicating EU support and in cooperation with country partners of the project partner universities.

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Internet as a tool for dissemination

• Official website of the project, project pages on the official sites of the partners, both partners and project’s social media pages
• Erasmus+ Platform: http://ec.europa.eu/programmes/erasmus-plus/projects/ - mandatory;
• www.mon.gov.ua - website of the Ministry of Education and Science of Ukraine (as the main beneficiary of all Erasmus+ projects) - send an announcement, press release, article and materials to the e-mail box (on the website);
• www.erasmusplus.org.ua - the website of the NGO in Ukraine - send an announcement, press release in Ukrainian and English (office@erasmusplus.org.ua);
• The page of NEO in Ukraine on Facebook: facebook.com/NEOinUkraine, make a link to the FB page @National Erasmus+ Office in Ukraine & HERE team and indicate #Erasmus+ , #ErasmusUA in all publications on the Facebook page of the project and the implementing HEIs;
• www.vnz.org.ua – educational portal: Higher Education - contact by phone and send an announcement, press release in Ukrainian (vnzukr@gmail.com);
• other educational or relevant portals (Electronic Information Bulletin on European integration issues of the Office of the Vice Prime Minister for European and Euro-Atlantic Integration of Ukraine, European Integration Portal)

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Dissemination of project events

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• large-scale events in the face-to-face format
• an online conference
• professional development seminars in a blended format
• webinars
• international week

WP 6: Dissemination Plan: Achieving maximum dissemination

Dissemination at different level

• partners give the information on the project in the local media, invite the media representatives
• all the events mention EACEA and Erasmus+ as the funding authority.
• each partner launches a project webpage at the educational establishment’s website which presents the progress according to the partner’s involvement.
• partners launch a common project website which presents the total project progress and offers all the project intellectual outputs in an open-source format.
• partners launch a social media project page (Facebook) publishing regular posts about the project activities (hashtags #BOOST and #ErasmusPlus).
• the project teams prepare the necessary university reports and regularly update the faculty and university councils about the project results.
• all the equipment are marked with the stickers with the Erasmus+ logo
• the involvement of the Ministry of Education and Science of Ukraine helps achieve the outcomes.
• planned online conference and international week help distribute the results.

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Dissemination Board

• Every partner appoints a person to Dissemination Board. The Board is led by the WP leader (BE 006). The Board meets biannually to set and discuss and update the strategies of the project dissemination.
• The Dissemination Board will ensure sustainable project dissemination and raise awareness about the project activities.
• At the end of the project, the Dissemination Board will produce a dissemination report.

Project website and Social Media

The WP leader designs, supports, and updates the website regularly. The website is enriched and edited by all the partners.

Website:

• tracks the records of the project progress;
• is an open-source repository of the project intellectual outputs;
• invites people to express their opinion openly by leaving comments.

Social Media:

• launching FB project page;
• regular information about the project progress;
• using hashtag #ErasmusPlus, #BOOST.

Dissemination plan

• All project participants are involved in the dissemination of project results as much as possible.
• When disseminating the results of the project, adhere to the requirements for using the logos of both the Erasmus+ programmes in general and the logo of this project, as well as the logos of the project participants.
• During all dissemination activities, all project participants must adhere to academic integrity.
• Intellectual "products" of the project results should be available to the whole world on the basis of an open licence and in accordance with the principles of publicity and accessibility.
• The coordinator must publish the rules of open licensing and access to the results on the EU Erasmus project results platform.
• The joint achievements of the project team, the developed project materials, a description of the institutional impact of the results on the changes that have taken place must be uploaded to the mentioned above sites (Bogdan Khmelnitsky MSPU is responsible for creating the website and publishing the materials).
• If possible, the results of project activities are highlighted on other resources and in other activities of project participants.
• For sustainability and long-term dissemination, ensure that all project activities are video-recorded and stored in a common space for use both during and after the project.
• During the implementation of the project, it is possible and desirable to use the results and materials of previous European projects (link: https://int.sumdu.edu.ua/en/, https://projects.lnu.edu.ua/quaere/project-results/, https://int.sumdu.edu.ua/en/, https://erasmusplus.org.ua/news/materialy-klasternogo-seminaru-zabezpechennya-yakosti-osvitnih-program-vidpovidno-do-rekomendaczij-bolonskogo-proczesu-yevropejskogo-prostoru-vyshhoyi-osvity-ta-zakoniv-ukrayiny-pro-osvit/ etc.).

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Dissemination at the national level

• The project website and the websites of the project participants constantly publish information on the number of students and staff who took part in project activities, the impact of project activities on universities, information on how new experiences have been implemented, feedback and success stories, impressions of participants, etc.
• It is important to place the programme logo on the main page of the website of each partner, with a link to the page of the department responsible for international cooperation, or in the "international cooperation" section to place information in Ukrainian and English with the relevant contacts, a link to the project website and photos.
• The dissemination process includes the project title, number, goals, objectives, activities, expected and achieved results, partnerships, relevant contacts and project website, partnerships, links to specific outputs, 'project products', amount of EU funding received, impact at the institutional and other levels, success stories, feedback and impressions of participants, use and sustainability of results.
• Specifically for our project, due to the fact that it has a component of Curriculum Development, it is possible and necessary to highlight relevant changes, such as: document on approval of the educational programme; description/profile of the educational programme, academic disciplines and curriculum and accreditation document; ECTS Information Pack, as well as digital learning platforms/environments, etc.; teaching and learning materials, scientific publications and developments used in the educational process, etc.; for all types of projects - developed documents, guidelines, methodological recommendations and other materials, information on new classrooms, centres, laboratories, etc. place an approved policy/strategy/establishment of a structural unit document; completed materials of studies / examinations / surveys / implementations / proposals to the regulatory framework; institutional regulatory documents (including regulations on the established structural unit / processes / procedures / systems); web pages of established departments / centres / laboratories, etc.; addresses and contacts of responsible persons; electronic management systems, etc.; list of equipment purchased at the expense of the EU ITA, photos of equipment with stickers of the EU Erasmus+ Programme; contacts of the relevant departments responsible for international activities for prompt communication and search for partners: tel./Viber/Skype/WhatsApp/other; e-mail address.

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Dissemination at the national level