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Time Management Tricks

digital workshop with Stephanie Booth

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Time, Tasks, Tricks

  • managing time: planning
  • managing tasks: day-to-day work
  • principles: understanding your brain
  • tricks: methods you can apply

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...no magic wand...

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Time

  • estimate, measure, compare
  • double or triple it
  • best-case scenario planning
  • the unplanned always makes us lose time
  • under-promise, over-deliver
  • The Pomodoro Technique

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Interruptions and Multitasking

  • depending on the task, 20 minutes lost
  • focus or not?
  • turn off those alerts
  • book meetings with yourself

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Tasks

  • what is a task? and a project?
  • the failure of “to do” lists
  • next actions (GTD)
  • the 2-minute rule
  • prioritisation
  • Done Lists

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Stress

  • get it all out of your head
  • separate processing, deciding, and doing
  • firewall contexts (why we work better elsewhere)
  • Getting Things Done (GTD)
  • stress paralysis
  • open loops (Zeigarnik Effect)

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Prioritisation: The Tripartite Conflict

  • importance
  • urgency
  • psychological readiness
  • make any progress
  • the “Task Hat”
  • define prioritisation rules
  • Final Version

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Procrastination

  • trouble starting or trouble stopping?
  • what’s on your mind? “blocking task”
  • do you have all the information you need?
  • “sprints”
  • Buddy Working
  • switch methods (immunity/habituation)

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Embrace Digital

  • search, don’t sort
  • use shared spaces as much as possible
  • be smart with alarms and reminders
  • don’t go down the tech rabbit-hole

and also:

  • remember paper & the phone
  • know when to say no

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Tools

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Links