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Greenfield Central Band and Guard�Parent Meeting

June 3, 2025

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Agenda

  • Mr. Wing, Director of Bands
    • Welcome and Opening Remarks
    • Calendars/Schedules/Events
  • Greg and Jamie Thompson, Booster Presidents
    • Booster Officers
    • Student Accounts
    • Volunteering - Volunteer Fair/Break

​

​

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Calendar �Schedules�Events

Google Calendar gcbands.org

Upcoming Events @ gcbands.org

Show Schedule @ gcbands.org

Weekly Posting from Mr. Wing with detailed itinerary for competition weekends

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Calendar �Schedules�Events

  • Sectionals in June
    • VERY important, but not mandatory to the point of skipping family events, trips, camps, etc.

​

July Band Camp Information

Mini Camp Schedule (July 7, 8, 9, 10)

Brass and Woodwinds – 9am-1pm

Percussion – 5pm-9pm

Guard – 5pm-9pm

Band Camp Schedule (July 14-17 and July 21-24)

9am-12:30pm (block 1, outside)

1:30pm-4:30pm (block 2, inside)

6pm-9pm (block 3, outside)

**Students may leave at dinner time, but NOT at lunch time. Don’t be late getting back!!**

NO CAMP July 18 and July 25

The long days allow us to be thorough AND avoid being outside during the hottest parts of the day.

​

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Calendar �Schedules�Events

  • August Camp Saturdays and Parent Preview
    • Saturday camp days are on the schedule. Make sure to get them cleared on home schedules!
    • Community Show Night is scheduled for Saturday, August 23rd. It will be in the evening at GCHS.
  • ​
  • Football Games
    • On the schedule for 5 Fridays

Fall Practice and Show Schedule

Everything is online.

Show days are long days. Plan on them being all day!

We don’t typically get a specific schedule until 1-2 weeks in advance.

Check out gcbands.org for the “Day in the Life” under Groups>GC Cougar Pride for a blog about show days.

Fall Break practice schedule

ISSMA Info

  • Importance of supporting kids 
    • We’re not trying to kill them, no matter what they may say!
    • Don’t let them quit! 

​

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Greenfield Central Band Boosters Board

  • Greg and Jamie Thompson, Presidents - president@gcbands.org
  • Melissa Bardes, Vice President - vp2@gcbands.org
  • Erika Jones, Vice President - vp1@gcbands.org
  • Sarah Doyle, Treasurer (Finance)
  • Christina Watkins, Treasurer (Student Accounts) - treasurer@gcbands.org
  • Lee McKinnon, Secretary (PR) - secretary1@gcbands.org
  • Nancy Crockett, Secretary (Volunteers) - secretary2@gcbands.org
  • Thomas Frieden, Operations - ops@gcbands.org

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What we do!

The GC Band Boosters is a dynamic group of parents, grandparents, siblings, staff, alumni, alumni parents, and friends who donate their time and talents to help organize contests, concerts, uniforms, props, community service, and transportation.

The Boosters are frequently found cheering from the stands, donating food, cooking meals, caring for uniforms, carrying or pushing equipment, decorating, cleaning, sewing, setting-up, tearing-down, and traveling (usually with a smile on their face), all in the name of supporting the students who are GC Band & Guard!

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Student Accounts

Each member of the program will be set up with a Student Account

Continues throughout the time in the program

Managed by GC Band Booster Treasurer

View Fees

Track Payments

Track Fundraiser Credits

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CutTime Contact

  • Christina Watkins – Treasurer - Student Accounts
  • Questions must be addressed to treasurer@gcbands.org
    • Please feel free to reach out with any questions!
      • Please allow up to 48 hours for a response. These are volunteer positions and we will reply as soon as possible.
      • Please do NOT use personal email or Facebook Messenger to communicate with the treasurer. It is important that we keep all communication in email for record keeping

​

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Accessing CutTime

  • Once your account is set up in CutTime, you will receive a text/E-mail invitation with your “Magic Link”.

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  • You will use this unique link each time you log in to your students’ account. No username or password needed.

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  • If you DO NOT receive a text message or email by June 6th please reach out to Christina.

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​

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Accessing CutTime

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  • If you lose your “Magic Link” you can:

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    • E-mail the student accounts treasurer and request for your code to be resent

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    • Go to the CutTime Login page and click the “guardians” section at the bottom

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CutTime Features

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  • View costs�
  • Make payments�
  • View fundraising credits�
  • Share costs with family/friends

�*Monthly payment reminders will be sent on the 1st of each month to accounts with outstanding balances

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How do I pay my student fees?

By Cash or Check

Credit Cards and E-Payments

  • Make Checks Payable to:

GC Band Boosters

  • Mail to the Boosters at

GC Band Boosters

PO Box 834

Greenfield, IN 46140

  • Place in the Drop Box in Music Office Door in an Envelope!
  • On-Line via CutTime Account
    • Preferred Method!
    • Posts directly to your student account!
  • On-line via www.gcbands.org
    • Under Boosters -> Online Booster Payment
    • Be sure to add a donation to offset the fees
    • Switching to Square Soon

​

​

​

​

Include your students name and what you are paying on your check and on the envelope!

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Volunteering

  • GC Band & Guard works because we have great directors and staff working with awesome kids AND a group of parents that volunteer their time and talents to support them!
  • There are a number of ways to contribute as described in the “What We Do” statement
  • In order to volunteer, you must submit a volunteer profile and have a limited background check on file. Please complete the 2025-26 School Year application. Link: https://www.applitrack.com/gcsc/onlineapp/default.aspx?Category=Volunteers
  • To find out more, Nancy Crockett is your contact. Nancy coordinates volunteers across the group and will help plug you in to the right people.

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Volunteer Fair/Break

  • Please take a few minutes to check out the volunteer areas you are interested in and ask any questions you may have.
  • Meeting will resume in 15 minutes in the Auditorium

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Agenda

  • Mr. Wing, Director of Bands
    • Welcome and Opening Remarks
    • Calendars/Schedules/Events
  • Greg and Jamie Thompson, Booster Presidents
    • Booster Officers
    • Student Accounts
    • Fees and Fundraising
    • Information Resources and Website
  • 2025 Greenfield Central Cougar Pride Marching Band
    • Expectations and Rules for Success!

​

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Calendar �Schedules�Events

  • Sectionals in June
    • VERY important, but not mandatory to the point of skipping family events, trips, camps, etc.

​

July Band Camp Information

Mini Camp Schedule (July 7, 8, 9, 10)

Brass and Woodwinds – 9am-1pm

Percussion – 5pm-9pm

Guard – 5pm-9pm

Band Camp Schedule (July 14-17 and July 21-24)

9am-12:30pm (block 1, outside)

1:30pm-4:30pm (block 2, inside)

6pm-9pm (block 3, outside)

**Students may leave at dinner time, but NOT at lunch time. Don’t be late getting back!!**

NO CAMP July 18 and July 25

The long days allow us to be thorough AND avoid being outside during the hottest parts of the day.

​

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Calendar �Schedules�Events

  • August Camp Saturdays and Parent Preview
    • Saturday camp days are on the schedule. Make sure to get them cleared on home schedules!
    • Community Show Night is scheduled for Saturday, August 23rd. It will be in the evening at GCHS.
  • ​
  • Football Games
    • On the schedule for 5 Fridays

Fall Practice and Show Schedule

Everything is online.

Show days are long days. Plan on them being all day!

We don’t typically get a specific schedule until 1-2 weeks in advance.

Check out gcbands.org for the “Day in the Life” under Groups>GC Cougar Pride for a blog about show days.

Fall Break practice schedule

ISSMA Info

  • Importance of supporting kids 
    • We’re not trying to kill them, no matter what they may say!
    • Don’t let them quit! 

​

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Greenfield Central Band Boosters Board

  • Greg and Jamie Thompson, Presidents - president@gcbands.org
  • Melissa Bardes, Vice President - vp2@gcbands.org
  • Erika Jones, Vice President - vp1@gcbands.org
  • Sarah Doyle, Treasurer (Finance)
  • Christina Watkins, Treasurer (Student Accounts) - treasurer@gcbands.org
  • Lee McKinnon, Secretary (PR) - secretary1@gcbands.org
  • Nancy Crockett, Secretary (Volunteers) - secretary2@gcbands.org
  • Thomas Friedman, Operations - ops@gcbands.org

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2025 Marching Band Fees

  • Marching Band Fees – $600
    • Paid to GC Band Boosters
    • Early Pay Rate – $525 – Paid in full by June 13, 2025
    • Schedule/Due Dates
      • June 13 - $150
      • July 11 - $150
      • August 8 - $150
      • September 12 - $150
  • Transportation Fee – $75
      • Paid to Greenfield-Central HS Bands (or GC Bands)
      • Submit to the Music Office
  • Incidental Fees/Instrument Rental – Depends on items purchased
      • Paid to Greenfield-Central HS Bands (or GC Bands)
      • Submit to the Music Office
      • Includes shoes, guard warm ups, sticks, reeds, etc.

​

If you need help with fees, please email the Treasurer inbox, treasurer@gcbands.org

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2025 Marching Band Fees

  • Marching Band Fees
    • What do they pay for?
      • Extra staff beyond school paid directors and stipends
      • Props
      • Uniforms
      • Flags
      • Semi Tractor Rental
      • Entry fees
      • Show design and music arranging

​

​

If you need help with fees, please email Mr. Wing and the Treasurer inbox, treasurer@gcbands.org

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How do I pay my student fees?

By Cash or Check

Credit Cards and E-Payments

  • Make Checks Payable to:

GC Band Boosters

  • Mail to the Boosters at

GC Band Boosters

PO Box 834

Greenfield, IN 46140

  • Place in the Drop Box in Music Office Door in an Envelope!
  • On-Line via CutTime Account
    • Preferred Method!
    • Posts directly to your student account!
  • On-line via www.gcbands.org
    • Under Boosters -> Online Booster Payment
    • Be sure to add a donation to offset the fees
    • Switching to Square Soon

​

​

​

​

Include your students name and what you are paying on your check and on the envelope!

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Transportation Fees and Incidentals

  • Separate account managed by Jen Steele, the Music Office Secretary through the GCHS accounting system
  • Payments preferred by check made out to Greenfield-Central HS Bands (or GC Bands)
  • Deliver to the Music Office Drop Box (hallway side of the Music Office door)
  • Can I write one check for everything? We prefer you do not.
  • I don’t have checks; can I pay by credit card?
    • YES - Through the Corporation EZ-School Pay App / Website
    • Specify what the Payment is for.

​

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How do I pay my student fees?

Fundraising

  • Multiple opportunities to contribute directly to your student fee account
    • Detergent and Trash Bags
    • Mattress Sale
    • Fill the Freezer Raffle (hybrid with general fundraising)
    • GC Teacher Moves - Summer 25 Only
    • State Fair Pork Tent
    • RaiseRight
    • Car Wash
    • We are always open to new opportunities. If you want to try something/have a suggestion, talk to Erika and Melissa.

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How do we keep fees low?

Fundraising

    • SnapRaise
    • Mattress Sale
    • Football Concessions
    • Hosting Competitions (Home Shows)
    • Pork Chop Tent / GCSC Staff Moves Summer 25
    • Fill the Freezer Raffle (hybrid with student fees)
    • Sponsorships

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Financial Assistance

Application Process

  • A family in need of assistance must communicate by either:
    • Complete the section on Financial Need in the Parent Registration Form, or
    • email treasurer@gcbands.org and the Director of Bands cwing@gcsc.k12.in.us requesting assistance
  • Once need is requested, the family will be contacted for the following
    • Reason for requesting
    • Level of Assistance requesting

Expectations

  • Families receiving partial assistance shall be required to make partial payments on an agreed to timeline
  • Families receiving assistance shall participate in all required fundraisers currently these are:
    • SnapRaise (Fall fundraiser)
    • Winter Raffle (Winter Fundraiser)
  • Families receiving assistance should participate in as many student fee fundraisers as possible. Money raised in fundraisers will not decrease the Booster Assistance, but can be applied to partial payments or banked for future seasons.
  • Families receiving assistance shall volunteer for Home Shows or other volunteer needs. You will be contacted by the Secretary (Volunteers) for volunteer activities.
  • Failure to meet these expectations will preclude the family from receiving assistance in the future.

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Websites and Resources

Facebook

    • Public Group – GC Bands
    • Private Group – GC Band Boosters

Website

    • gcbands.org

CutTime

    • https://cuttime.net/signin.cfm

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Forms

BACKGROUND CHECK

PARENT REGISTRATION

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Greenfield Central Instrumental Music Department Rules For Success

Students

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  1. Show up EVERY day ready to be a part of the team and get better. Ulterior motives….stay home.
  2. Understand you’re part of a team and act accordingly. We rely on each other like family.
  3. Set your sights on goals and achievement, not points and trophies.
  4. Accept your role and its importance, and work to be the best in that role. No one can replace you.
  5. Be accountable for your actions and their consequences. If you’re not sure if it’s a good idea, it probably isn’t!!

Director

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  1. Ensure the experience for all groups is as positive as possible.
  2. Create a vision for the program and

communicate it, as well as its progress, to all involved.

  1. Offer opportunities and training for student leaders.
  2. Develop life skills that will transcend

band and set students up for life-long success.

  1. Stay the course. One brick at a time.

Parents

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  1. Support your kids in what they do. It’s the unwritten contract of being a parent.
    1. No one can replace you in your kid’s life. They rely on you and need you more than they are willing say.
  2. Get involved! Everyone’s schedules are full, but you will have a better understanding of what your kids are going through if you’re actively involved with them.
  3. Contact Mr. Wing with problems before looking for other answers.
  4. Understand everyone wants what is best for your kids. Don’t assume we’re trying to hurt

them.

  1. Cheer for ALL of our kids the same as you cheer for your own. We all succeed together.
    1. Side note – Cheer for ALL other groups the same you cheer for your own. They all work just as hard as we do and

deserve to be recognized for that.

Staff

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  1. Teach kids up! They’re only as good as you make them. Build confidence through your instruction.
  2. Earn respect by giving respect. Kids don’t care how much you know until they know how much you care.
  3. Be accountable for your actions and their consequences.
  4. Create an environment where mistakes are ok and team spirit supports each other through the learning process.
  5. Stay the course. One brick at a time.