How To Build Resume
Session will be divided in three parts:
What is Resume �and
Why It is important?
What is Resume �and
Why It is important?
Name
Full address
Contact
Boold group
Marital status
Education- Pharma Degree + B.A degree (open university)
Microsoft Office
Project done in college- presentation and research
Name
Full address
Contact
Education- Pharma Degree
Knowledge of Pharmacology
Can read prescription
Handled multiple customers
Knowledge of billing software
What is Resume �and
Why It is important?
What is Resume �and
Why It is important?
Your resume is not just a piece of paper — it’s your first impression.
Your resume is not a list of facts.�It’s a sales pitch — that says why you’re perfect for the job.
Resume vs CV?
Feature | Resume | CV |
📄 Length | 1–2 pages | 2+ pages (often much longer) |
🎯 Focus | Job-specific, concise | Academic, detailed |
📌 Content | Skills, experience, achievements | Full career history, publications |
🔄 Customization | Tailored for each job | Usually static (less customized) |
💼 Common In | Industry jobs (private sector) | Research, academia, abroad jobs |
Resume vs CV?
But Wait... Do You Even Need to Worry?
Talking too much about the difference between resume and CV is pointless — at least for your current goal of getting a job.
Yes, technically there’s a difference.
But in the real job market — especially in pharma and corporate roles —�everyone uses the terms “resume” and “CV” interchangeably.��🎯 Call it a resume, call it a CV — it doesn’t matter.
How Recruiters Scan Resumes + What Is ATS + Hiring Flow
Hiring Flow
Step 1: Job posted
⬇️
Step 2: Applications received (go into ATS)
⬇️
Step 3: ATS filters top matches (based on keywords)
⬇️
Step 4: Recruiter shortlists candidates from ATS-passed resumes
⬇️
Step 5: Interview rounds
⬇️
Step 6: Selection and Offer
ATS (Applicant Tracking System)?
💻 Software that scans and filters resumes�🎯 Matches keywords from job description�❌ Rejects unreadable or irrelevant resumes
ATS (Applicant Tracking System)?
Job Description: a short summary that explains what a job is about and what skills or tasks are needed for it.
ATS (Applicant Tracking System)?
About the job
ATS (Applicant Tracking System)?
About the job
How Recruiters Actually Read Resumes?
📌 Most recruiters spend just 6 to 10 seconds scanning your resume the first time.
They quickly look at:
📍 Your name and location
💼 Current role or education
🎯 Keywords (skills/terms relevant to the job)
⏱ Any recent experience or certifications
🎓 Education (for freshers)
How Recruiters Actually Read Resumes?
If they find relevance in those few seconds, only then they read deeper.
So you must make sure:�✅ Important skills and qualifications are easy to find�✅ Resume layout is clean and not crowded�✅ Keywords match the job you're applying for
Resume Scanned by Technical team?
📤 Once your resume is shortlisted by ATS/HR, it goes to the technical team
🏢 Technical team = actual department with the job opening
Example: PV Associate role → resume goes to the PV team
👨💼 Managers or leads in that team review the resumes
✅ Your resume must still be clear and show the right skills for the role
How to Make Your Resume ATS-Friendly & Human-Readable?
📄 Use a simple, clean format (no fancy designs or tables)
🔑 Extract keywords from the job description
🧩 Tailor your resume for each job role
📌 One resume = One field — avoid mixing multiple domains
👀 Make it easy for recruiters to scan and understand quickly
🎯 Show clear alignment between your skills and the job
Building
the
Content of Resume
Building
the
Content of Resume
🎯 Sections in an Ideal Resume
1️⃣ Name and Basic Information
2️⃣ Professional Summary / Objective
3️⃣ Education
4️⃣ Work Experience / Internships
5️⃣ Key Skills
6️⃣ Projects / Academic Projects
7️⃣ Certifications
8️⃣ Achievements / Awards
9️⃣ Co-curricular Activities
🔟 Extra-curricular Activities
1️⃣1️⃣ Publications / Research Papers
1️⃣2️⃣ Courses / Online Learning
1️⃣3️⃣ Languages
1️⃣4️⃣ References
Building
the
Content of Resume
🎯 Sections in an Ideal Resume
1️⃣ Name and Basic Information
2️⃣ Professional Summary / Objective
3️⃣ Education
4️⃣ Work Experience / Internships
5️⃣ Key Skills
6️⃣ Projects / Academic Projects
7️⃣ Certifications
8️⃣ Achievements / Awards
9️⃣ Co-curricular Activities
🔟 Extra-curricular Activities
1️⃣1️⃣ Publications / Research Papers
1️⃣2️⃣ Courses / Online Learning
1️⃣3️⃣ Languages
1️⃣4️⃣ References
Name and Basic Information
Name:
📞 Mobile Number:
📧 Email ID:
🔗 LinkedIn Profile
🌐 Other Links (Optional):
📍 Location / Address:
🚫 Do NOT Add These Personal Details:
Section:�Education
How to Add Education in Your Resume
In this section, we will learn:
�✅ What education to add
�✅ How to add it — what to mention for each degree
�✅ How to highlight your learning and skills within education so recruiters can easily understand your profile
�✅ How to use ChatGPT to refine your writing
Section:�Education
👉 What to Add:
As a fresher, you should only mention relevant education — such as:
Section:�Education
👉 Order of Education:
�Always add your education in reverse chronological order (latest first):�M.Pharm → B.Pharm → Diploma → 12th → 10th
Section:�Education
👉 How to Write Education:�1️⃣ Always start with Degree Name — Example:�Master of Pharmacy (M.Pharm)
2️⃣ Then add the College or University Name — choose whichever is more known in the industry. If your college has better brand value than the university, write that.
Example:�Master of Pharmacy | Government College of Pharmacy, Amravati
Important Tip: Write the full name — avoid short forms (unless adding in brackets). Mention location (City, State).
Section:�Education
👉 How to Write Education:�3️⃣ Grades/Marks:�Adding marks/CGPA is optional — add only if good (7+ CGPA or 70%+). If any low scores, skip them.
4️⃣ Dates:�Add just the years (or month/year) when you started and completed the course.�Tip: Keep date format consistent across your resume. Like, MMM YYYY (Jun 2025), MM YYYY (06/2025) , YYYY (2025)
Section:�Education
Example:
M. Pharmacy | Government College of Pharmacy, Amravati | 8.8 CGPA | 12/2021- 05/2023
B. Pharmacy | Maharashtra College of Pharmacy, Nilanga | 9 CGPA | Aug 2017- Aug 2021
12th | College Name, City | Percentage | 2015- 2017
10th | School Name, City |Percentage | 2016 -2017
Section:�Education
Example:
M. Pharmacy | Government College of Pharmacy, Amravati | 8.8 CGPA | 12/2021- 05/2023
B. Pharmacy | Maharashtra College of Pharmacy, Nilanga | 9 CGPA | 08/2017- 08/2021
12th | College Name, City | Percentage | 06/2015- 03/2017
10th | School Name, City |Percentage | 06/2016 -03/2017
Section: Education
Section:�Education
📚 Common Mistakes to Avoid in Education Section:
✅ People often add education in table format — avoid this! Tables are not ATS-friendly.
✅ Adding too many unnecessary details like:
✅ Adding entrance exam results like GPAT / CET in education — avoid this! Only mention if specifically asked or extremely relevant (like GATE for higher studies).
✅ Adding incorrect order (random order). Always use reverse chronological order (most recent first).
✅ Adding very poor marks (unless compulsory). If marks are below avg — skip.
Section:�Education
👉 Adding Courses & Certifications:
�If you’ve done relevant courses — like Medical Coding, SAS Programming, Pharmacovigilance — mention them in this section.
Where to add it?
�If it’s a recent course, you can place it on top to highlight your current learning.�Why? Because unless you showcase your skills, your resume will not stand out.
Section:�Education
👉 Highlighting Learning:�To make your education section stronger — add bullet points under your degree to show what you learned that’s relevant to the job.
For example:
If applying for Production / QA roles:
• Learned In-process Quality Assurance
• Understood QbD principles, Validation, and Documentation
• Handled Tablet Compression Machine, HPLC, UV
Section:�Education
👉 Highlighting Learning:�To make your education section stronger — add bullet points under your degree to show what you learned that’s relevant to the job.
For example:
If applying for R&D:
• Learned Formulation & Development processes
• Conducted Literature Reviews & Research Projects
• Studied Analytical Techniques
Section:�Education
👉 Highlighting Learning:�To make your education section stronger — add bullet points under your degree to show what you learned that’s relevant to the job.
For example:
If applying for Clinical Research:
• Studied Clinical Trial Phases, Protocols
• Learned about Pharmacodynamics & Pharmacokinetics
• Understood Diseases & Therapeutic Areas
Section:�Education
If you don’t know what skills to add — scan the Job Description first.
👉 How to Use ChatGPT for This:
You can simply ask ChatGPT:
"Hey GPT, I am a fresher, applying for Medical Coding. What are the basic skills and learning needed for this role? Give me bullet points I can mention under my B.Pharm education in my resume."
ChatGPT will give suggestions — edit them, make them fit your style, and use them!
Section:�Education
Adding such points helps you spread JD skills naturally throughout your resume — improving your ATS score and making your profile stronger.
Section:�Education
What we learned:
✅ What education to add
�✅ How to add it — what to mention for each degree
�✅ How to highlight your learning and skills within education so recruiters can easily understand your profile
�✅ How to use ChatGPT to refine your writing
Section: Experience
How to Write It Effectively (Even as a Fresher)
📌 What should you include as experience?
✅ Internships (clinical, QA, R&D, CDM, etc.)
✅ Apprenticeships
✅ Practical training (hospital, manufacturing unit, CRO)
✅ Freelance or part-time pharma work
✅ Retail pharmacy experience (with skill explanation)
✅ Workshops (only if hands-on and relevant)
Section: Experience
How to Write It Effectively (Even as a Fresher)
📚 Format to Add Experience
Follow this structure:
Job Title / Intern Role Name, Company or Institute Name, Location. Start Date – End Date (If currently working, write "Present")
�Then, 2–4 bullet points explaining what you did and what you learned
Section: Experience
How to Write It Effectively (Even as a Fresher)
✏️ Example:
Clinical Data Management Intern | Novartis, Bangalore | Jan 2024 – Mar 2024
Section: Experience
How to Write It Effectively (Even as a Fresher)
🔍 A Common Mistake
Let’s take a real-life example:�Many students work as retail pharmacists or in a medical shop, but they write this:
“Worked in pharmacy, gave medicine, maintained bills.”
Section: Experience
How to Write It Effectively (Even as a Fresher)
That’s weak. It doesn’t show skills or connect to any job.
Instead, write like this (based on the role you’re applying for):
🧠 If applying for Medical Coding:
Learned to read and understand prescriptions
Developed knowledge of drug action, classifications, and indications
Understood disease-treatment relationships
Improved accuracy and attention to detail
Section: Experience
How to Write It Effectively (Even as a Fresher)
📊 If applying for Data Management:
Managed daily entries and organized patient records
Learned basic documentation practices
Handled sensitive data with accuracy
Always relate your work to the job you're applying for using keywords, learning, and relevant skills.
Section: Experience
How to Write It Effectively (Even as a Fresher)
💡 What if I don’t know what to write?
Ask ChatGPT to help you!
Just ask:��“Hey ChatGPT, I worked as a pharmacist for 6 months. I’m applying for a medical coding role. What kind of skills and bullet points should I include in my resume to connect the two?”
You’ll get ideas. Refine and reword those, and your resume will look solid!
Section: Skills
What, How & Why?
🎯 Section: Skills – What, How & Why?
This section is one of the most important parts of your resume.
It gives a quick snapshot of what you can actually do and what you know — and it's also one of the first sections that ATS software and recruiter's scan.
But here’s what many freshers do wrong:
❌ Mix everything into one long list
❌ Add only software skills or random tools
❌ Write soft skills without purpose
❌ Use vague or outdated terms
Section: Skills
💡 Why use the word “Knowledge”?
As a fresher, you may not have hands-on skills, but you do have knowledge from your studies, training, or certifications.
👉 Skill = You’ve used it practically�👉 Knowledge = You’ve studied or understood it conceptually
So when you say:
“Knowledge of Medidata Rave, CDM Workflow, SAS” —�…it’s completely valid if you’ve learned it in a course, even if you haven't used it on the job.
This gives you two benefits:
Helps your resume get picked by ATS (because you added keywords)
Gives you a safe answer in interviews — “Yes, I’ve studied it and have knowledge of it.”
✅ Correct Way:
Divide into Two Sub-Sections
🔹 Technical Skills & Knowledge�🔹 Soft Skills
Section: Skills
✏️ Example:
Technical Skills & Knowledge�Pharmacovigilance, MedDRA Coding, SAS Programming, CDM Process, Medidata Rave (knowledge), Clinical Trials, Tablet Compression, HPLC, UV, Excel, QbD, Validation
Soft Skills�Communication, Problem-Solving, Attention to Detail, Quick Learner, Team Player, Presentation Skills, Time Management
Section: Skills
🧠 How to Find What Skills to Add?
🔍 Read multiple job descriptions — extract repeated keywords
🧠 Ask ChatGPT for help
“I’m applying for a Clinical Research job. What technical and soft skills should I include in my resume as a fresher?”
Section: Skills
💡 Formatting Tips
You can list skills using:
Choose whichever looks neat and readable on your resume.
Section: Skills
🚫 What to Avoid
❌ Long paragraphs in skills section
❌ Adding irrelevant hobbies or tools
❌ Writing “Basic Computer Knowledge” — outdated!
❌ Using weak words like “good in...” or “aware of...”
Section: Project
🎯 Why Projects Are Important on a Resume?
Many students just write their project title and leave it there. But that’s not enough.
Your project section is actually one of the most powerful parts of your resume, especially for freshers. It helps the recruiter understand:
🔍 Do you know how industry-level work happens?
⚙️ Can you follow a process?
🧠 Did you learn practically during your studies?
Section: Project
Your project shows that you’ve gone through a full cycle of problem-solving, similar to how it works in the industry.
✅ That’s why your project shouldn’t be just a topic.�🚀 It should reflect your learnings and relevant skills gained.
Section: Project
📌 How to Add a Project Properly?
👉 Start by writing the title of the project clearly�(e.g., “Formulation and Evaluation of Sustained Release Tablets of Drug X”)
👉 Then, instead of a long paragraph, use bullet points to describe:
🔍 What you learned
⚙️ What tools/techniques you used
📈 Any specific process knowledge you gained
🤝 Any collaboration or documentation you did
Section: Project
🧠 What if My Project Is Not in the Same Domain as the Job I Want?
Let’s say:
What can you do?
✅ Focus on common transferable skills such as:
Just like in the experience section — relate what you did to what the job needs.
Section: Project
💬 Use ChatGPT to Help
Ask: ��“Hey ChatGPT, I did a project on XYZ. I’m applying for a job in PV or CDM. Please write some bullet points to show relevant transferable skills for my resume.”
Section: Project
💬 Use ChatGPT to Help
Ask: ��“Hey ChatGPT, I did a project on XYZ. I’m applying for a job in PV or CDM. Please write some bullet points to show relevant transferable skills for my resume.”
🧾 Example Project Entry:
“Formulation and Evaluation of Sustained Release Tablets of Drug X”
Achievement, certifications, extracurricular activities, publications, courses, references, Languages
➡️ These are not mandatory, but as a fresher, these can:
Achievement, certifications, extracurricular activities, publications, courses, references, Languages
🏅 Achievements
Many students make mistakes like writing:
“Participated in poster presentation at ABC College and got 2nd prize.”
🚫 Don’t write it like this. It's too long and not focused.
✅ Instead, format it this way:
�Poster Presentation | National Pharmacy Seminar, Pune | Secured 2nd Prize | Dec 2023
📌 Tip:
Keep it one line
Focus on activity, event, result, date
Maintain consistent formatting
Achievement, certifications, extracurricular activities, publications, courses, references, Languages
📜 Certifications & 📚 Courses
If you’ve taken any certification — either offline or online — add it here.
✅ Format:
�Clinical Data Management | Coursera | Feb 2024�SAS Programming – Beginner to Advanced | Online Training Institute | June 2023
Achievement, certifications, extracurricular activities, publications, courses, references, Languages
🔍 Also add 2–3 bullet points under major certifications/courses explaining:
What you learned
Which tools/skills you picked up
How it relates to your desired job
💬 Example:
�Medical Coding | MedSchool Training | Feb 2024
Achievement, certifications, extracurricular activities, publications, courses, references, Languages
💡 Extracurricular Activities
Show your soft skills here — leadership, initiative, communication, etc.
✅ Example:�Student Coordinator | PharmaTech Fest 2023 | College of Pharmacy
Achievement, certifications, extracurricular activities, publications, courses, references, Languages
📄 Publications (if any)
If you have a journal or article published, keep it clear.
✅ Example:�"Formulation of Sustained Release Tablets" | IJRPS Journal | ISSN 2321-5687 | Aug 2023
Achievement, certifications, extracurricular activities, publications, courses, references, Languages
📞 References (Optional but helpful in Core Pharma)
While not required in most corporate jobs, if you have someone willing to refer you (like an intern manager), you can add:
✅ Format:�Dr. Neha Deshpande | Associate Professor | XYZ College | deshpande.neha@mail.com | 98765XXXXX
💡 Add only when:
You know them personally
You’ve taken their permission
It’s for roles in core pharma, especially small/mid companies
Achievement, certifications, extracurricular activities, publications, courses, references, Languages
📞 References (Optional but helpful in Core Pharma)
While not required in most corporate jobs, if you have someone willing to refer you (like an intern manager), you can add:
✅ Format:�Dr. Neha Deshpande | Associate Professor | XYZ College | deshpande.neha@mail.com | 98765XXXXX
💡 Add only when:
You know them personally
You’ve taken their permission
It’s for roles in core pharma, especially small/mid companies
Achievement, certifications, extracurricular activities, publications, courses, references, Languages
🌐 Languages
Always start with English, and add others below.
✅ Example:
English (Fluent)
Hindi (Fluent)
Marathi (Native)
🎯Unnecessary Resume Sections & What to Do Instead
❌ 1. Hobbies
💡 Why to remove it?
🎯Unnecessary Resume Sections & What to Do Instead
❌ 2. Photograph / Profile Picture
💡 Why to avoid it?
✅ Only add a photo if explicitly asked (like in walk-ins or a printed CV for campus drives).
🎯Unnecessary Resume Sections & What to Do Instead
❌ 3. Area of Interest
💡 Why it's not needed?
You should tailor your resume to each job. If you're applying for Clinical Data Management, your resume should already show your interest through:
Summary
Skills
Projects
Adding “Area of Interest: Clinical Research, QA, RA, Coding” makes you seem confused or non-specific.
✅ When is it acceptable?
If you're attending a walk-in or pool campus drive with multiple openings.
Even then, keep it brief and relevant.
Resume Formatting & Layout
Why Formatting Matters
❌ Good content + bad format = Rejection�✅ Clean format = Easy scanning + ATS friendly�📌 First impression is visual
Ideal Resume Length
✅ Freshers / < 1–2 years experience:�➡️ 1 page ONLY
❌ Do not extend to 2 pages unnecessarily�❌ No blank spaces just to fill page
📌 Recruiters prefer short & focused resumes
Resume Formatting & Layout
Why Formatting Matters
❌ Good content + bad format = Rejection�✅ Clean format = Easy scanning + ATS friendly�📌 First impression is visual
Ideal Resume Format
➡️ Always use a simple, plain, vertically flowing resume format
✔️ One section below another (Top to Bottom)�✔️ No columns, no side boxes, no fancy layouts�✔️ Easy to read for ATS + Recruiters�✔️ Looks professional and corporate-ready
🚫 Avoid:
❌ Two-column resumes
❌ Creative designs for pharma/clinical roles
❌ Side panels, charts, icons, or heavy graphics
Resume Formatting & Layout
Ideal Resume Length
✅ Freshers / < 1–2 years experience:�➡️ 1 page ONLY
❌ Do not extend to 2 pages unnecessarily�❌ No blank spaces just to fill page
📌 Recruiters prefer short & focused resumes
✔️ Up to 2 pages is acceptable — but never more than 2
💡 Why 2 pages are okay (when needed):
📌 Reality check:
Resume Formatting & Layout
Fonts – What to Use
✅ Use simple professional fonts:
📏 Font size:
❌ Avoid:
Spacing & Margins
📐 Margins:
📏 Line spacing:
❌ Don’t:
Resume Formatting & Layout
Consistency & Alignment
✔ Same font style throughout�✔ Same bullet style everywhere�✔ Same date format across resume�✔ Left alignment preferred
Bullet Points – Best Practices
✅ Use simple round bullets�✅ Start with action words�✅ Keep bullets:
❌ Avoid:
🎨 Colors:
✅ Add clickable links:
📌 Hyperlink best practices:
Resume Formatting & Layout
What NOT to Add (Very Important)
🚫 Tables (ATS can’t read properly)�🚫 Text boxes�🚫 Shapes�🚫 Headers & footers�🚫 Multiple columns�🚫 Excessive width margins
📌 Keep resume single-column
ATS + Human Friendly Formula
✔ Simple layout�✔ Single column�✔ Clear headings�✔ Standard fonts�✔ Logical flow
Good formatting doesn’t make your resume fancy — it makes it readable, professional, and shortlist-ready.
⚠️ Reality Check: Resume Shortlisting in the Real World
❓ If you make a perfect resume, will it get shortlisted every time?
�➡️ No. And that’s completely normal.
Why your resume may still not get shortlisted:
What you should do instead:
📌 Key Message:
Resume shortlisting is not fully in your control. Improving your resume is.
Q & A
Thank you