VOLA
Guide for Using Vola Event Management
and
Timing Software for Season 2025
IMPORTANT NOTICE
Procedures which impact your event operations and programs must be relayed to all event officials, Team Captains, and competitors.
The procedures must – without question – be respected and observed.
Race Results Software��usskiandsnowboard.org/sport-development/officials-development/timing-race-administration�vola.fr/en/timing/logiciels/suite-skialp /skialp-pro
VOLA will now require use of a “new generation dongle.”
Users who returned the old dongle to Jeff Weinman prior to 31 October 2024 received a replacement free of charge.
Users who did not return the dongle prior to that date, will have to pay an CHF 89 fee in order to receive one.
Complete information is available at:
vola-racing.ch/en/timing/logiciels/utilitaires/vola-board
IMPORTANT VOLA UPDATE
Downloading Vola Ski Alp Pro
Access the Vola Website.�
Click on icon
Create your profile�and confirm via registration email.
Select Nation/Language
Download will begin of
the .exe file
Select ‘Run’
NOTE: You will be asked if you wish to allow this program to make changes to your computer. In order to continue installation, you must answer: YES
Select ‘Next’ and Begin Installation
Accept and Select Next
Select Next
FINAL STEPS: �
Click on created desktop icon to start the software.
1. Create Icon/NEXT
2. Verify/INSTALL
3. FINISH
Local Configurations
Choose Local Configurations
Choose National Regulations
Choose Language:
‘English’
National Regulations
This sets your
- Nation
- Lengths
- Speeds
- Temperature�- Management
mode for Race
Administrators
OPENING SCREEN
Time to verify your dongle and create an event.
Verify your dongle
Dongle Driver and Confirmation
Install Driver: Follow the directions carefully�
Red confirms the dongle is NOT working properly.
Creating an Event �
Click on Folder Icon to �open ‘Select Event’ Window.�
Choose Manage Events
�Choose a previous event or��Choose N.C. to create a �‘New Event’
Will hold up to 200 events
NOTE: A ‘dongle’ is not required in order to create or administer an event. It is only required for timing functions.
New Event Selected
Event Type
Use the radio buttons to �complete the data for your event:�- U.S. Ski & Snowboard/FIS�- Discipline/Event:
DH.SG.GS.SL.AC.PL
- # of intermediate times�- # of runs in the event�- Timing Precisions as
reported on results
PARALLEL: Set your “Parameters”
General Parameters
- Event Title
- Discipline/Event
- Date
- Location
- Organization
- Timing
Codex and Gender – �U. S. Ski & Snowboard Races
Click on to add �gender, age class & �codex
�
Codex and Gender – �U. S. Ski & Snowboard Races
Choose + ,
then double �click on �Category = Age Class�Gender = Men/Women�Codex = USA code�Event points = yes/no
��This example will only show�one gender per event file.
Printing Parameters
OC can choose from different �Fonts, Font Size, Logos, Watermarks, General layout�Can be saved for future use�
Printing Parameters �Adding logos
Logo set ups can be ‘Saved’ to
your ‘config’ folder
Your logo set up can then be loaded into a new event folder
by using the ‘Load’ button.
Logo layout can be accessed by selecting logo positions
Parameters Header – �Officials
Choose the Jury you need printed on results.�
Place your cursor in the desired field and choose F1 to pull up valid officials.
Parameters Header �Forerunners-Technical Data
Enter Weather Data
Course Setter and Forerunners�can be entered by using F1
Choose the folder next to ‘Course’ to download FIS homologation information. Must verify accuracy on FIS website.
Competitor Page
Select Competitors at top of the page.
Downloading a Points List
Choose the ‘Downloads’ tab from top and choose ‘Federal competitor lists.’
Choose FIS homologated courses to download a database
of information to use in headers. This only needs to be done once
or twice a season.
“DOWNLOAD” Points List
Select List
Choose Update
Enter List # or ‘Search for the last list’. �
‘Download this list’ followed by Ok to import the list and the athlete list will open.�
Complete for U.S. Ski & Snowboard and FIS (alpine for U.S. Ski & Snowboard only)�
Points List – Entering Individual Athletes
In Competitor screen, select Import from a federation file. Then select the list USA Alpine or FIS
Points List – Entering Individual Athletes
Enter ‘Last Name’ of the athlete.
Once highlighted, double click, or hit F1, to enter athlete into the event file.�Filters can be set up to enter blocks of athletes.
Entering Athletes using Filters
To enter a group of athletes you can apply a filter. Filters are available for: Gender, Year of Birth, Event, Club, Division, Etc. To access the filter screen select the filter box on the points list
In this example: 22 athletes meet the criteria of Men, YOB 91-93 with SL Points between 0 and 100
Competitor Fields
Define your competitor fields prior to importing competitors from excel.
Choose: ‘Competitor Fields’
(Make Category active if you want to see age classes.)
Double click to make item active
or inactive, notated by �green ✓and red ⦸ symbols
Importing Athletes via Excel
Choose: �‘Import from a File.’
Importing Athletes via Excel 1st way
Select file to import
Line up fields in the ‘Data Matching’ section.�
Choose ‘Import’
Importing Athletes via Excel 2nd way= Paste
Verify Import Numbers Match
110 in the excel, 110 imported into the race file
Updating Points After Excel Import
Choose
‘Update �from a
Federation�File.’
Choose OK on next �screen
Names may be spelled differently on each site: U.S.: O’Henry; FIS: O Henry.
Use data source applicable to type of event to eliminate autoscore rejection.
Updating Points
Select Update:
Select Source
Confirm event(s)
(Double Click to select or deselect update fields)
�Click ‘OK’
Reminder: always verify points after import
Quick Sort: Function can also be used in an Event File
Green arrow signals the column you are currently sorted by.
Double click on column header to change the sort .
Assign Bibs
Select ‘Bibs’
�Click on ‘Assign Bibs’
ASSIGNING AN OUT-OF-SEQUENCE BIB NUMBER
VOLA:
When assigning an out-of-sequence bib number to insert an athlete or to replace a missing bib:
Example:
St. Bib Time
Start 6 Bib 106 1:05.10
Start 20 Bib 20 1:05.10
Bib 106 will be ranked before Bib 20 regardless of the earlier start
617.3.3 If two or more competitors have the same time or the same number of points, the competitor with the higher start number must be listed first on the official list of results.
Draw and Assigning Bibs
According to Ski Rules – �X Best(draw)
This will Randomize the �top 15 and the 999.99
No filter needed �in a regular �Scored Event��Choose ‘OK’
Draw and Assigning Bibs
Draw and Assigning Bibs
Choose�‘Number of Competitors for Draw’
(Defaults to 15)
Choose ‘OK’ and randomization will occur. Scroll and Review accuracy of process.
Draw and Assigning Bibs
Choose ‘Assign’��Enter starting bib number��Choose ‘OK’
Click ‘OK’ again to load into the
‘ Competitors page’
Draw and Assigning Bibs�Non-Scored
Non-Scored Steps�Assign Bibs�Selection�Draw
Draw and Assigning Bibs�Non-Scored
Choose ‘OK’ on Filter List Window ��Random of the full field has taken place.��Proceed to Assigning Bibs�OR �Apply a filter here and random will take place within each category�
Missing bib – ‘shift in numbering’
When a bib is missing in the order, right click in the ‘shift’ column where you need to note you are missing a bib.�
You are not entering a bib #. You are entering the spot where a bib is missing; e.g., spot 1, spot 2, etc.
Seed Cards�
In competitor screen, select ‘Print labels’. This screen allows you to create the set up for seed cards.
Seed Cards�
Use this drop down to select which fields to use.
Use the + button to add to the label
Seed Cards�
Adjust the settings here for the number of labels per row and column as well as margin and distance between labels (Label step)
Creating a Start List
Make sure you are in Run 1
Creating a Start List
Creating a Start List
Click on ‘Add’ to load the start list
Choose ‘Close’ to complete the task
Clearing a Start List
To get rid of this start list Click on
‘Delete this List’
Run(Print) a Start List
Run(Print) a Start List
From the ‘run start list’ box, you can create ‘custom’ start list and save the settings,
or�click on ‘Preview’ to review and ‘Print’.
1st Run Start List
Condensed Start List
Choose 2 Columns
With or without the header
Snow Seed
Choose Start List
Choose Options
Choose Snow Seed from the list
Choose how many from last 20% are to be applied to the Snow Seed (rule is 6)
Choose ‘OK’
Snow Seed
Choose ‘Apply the Snow Seed’
To apply the Snow Seed
To un-apply the snow seed, uncheck the box
Snow Seed – Start List
Note Starred Athletes are drawn for the Snow Seed
Inserting a Late Racer/Entry�Step 1
Click on
‘Start List’
Click on
the green
+ to add �a line
�Double click on the bib square �to add bib #.
Please note there are multiple ways to enter a late athlete. This ppt addresses only one method.
Inserting a Late Racer/Entry�Step 2
Return to ‘Competitors’ at the top of the page
Choose ‘Import from a federation file’ on the left of the page to open the ‘List Choice’ field
Inserting a Late Racer/Entry�Step 3
Type in athlete
‘Last Name’
Double Clicking on the athlete will enter them into competitor list
Inserting a Late Racer/Entry�Step 4
Double click on added athlete. ��Opens the ‘Modify’ box��Add the assigned bib��Add Nation and Club
Inserting a Late Racer/Entry�Step 5
Return to ‘Timing’
Open ‘Start List’
Click above athlete, hold and drag to their start location
Timing Device
Choose �Local Configuration
Timing Device 1
NOTE: Access to timing functions is limited if Hardware Protection Key (dongle) not correctly coded or updated.
Timing- Test Device
Select Timing Device
And type of connection (USB, ComPort. IP)
Test timing device
Timing Screen
Choose ‘Timing’
Click on ‘Timing’�to open the timing screen
Timing - Sync
Start List is loaded
Sync:�Impulse to the Primary Time Base starts the clock in the software
Shows impulse received for sync
Timing
Unlock Start and Finish:��Click on the green circle icon (green light), or double click on red dot to turn it green
Timing - Forerunners
Double click on bib 1 and �Enter 901 as the first Forerunner.
This # can be changed under Options; Software Parameters, Forerunner numbers�
Timing – Run in Progress
Starts
Finishes
Records
Ranking Box
Double click on radio buttons to allow start and finishes to be ‘open’
Double click green button to create the ‘unactive passage.’�
Timing – Windows of Options
To select DNF, etc.�-right click on athlete bib # to open the window of options and select Status: Did not Finish or highlight the Bib number and Choose the DNF Icon at top�
Timing – DNS
Highlight bib in Start Box��Choose DNS Icon at top�or �right click and choose ‘status: Did not Start’
Timing – First Run Complete
Confirm Data
DSQ
NPS
Choose ‘Modify Data’
Type in bib
Status = Not Permitted to Start
Enter Rule #
1st Run Results
Select Results at top of Page
Choose ‘Ranking After Run’��Choose ‘Run 1’��Click on ‘OK’��Preview or Print in the next screen
2nd Run Start List
Click on arrow to ‘Run 2’
Click on ‘Start List’ button
Click on ‘Options’ �button
Choose ‘Prepare �From Ranking of
Another Run’
This allows the option to include 1st run DNF and DSQ’s on the start list
Creating 2nd Run Start List
Insert ‘Bibbo’
Choose ‘Add’���Start list will load in background, Click on ‘Close’
Run(Print) 2nd Run Start List
Click on �‘Run Start List’��Choose ‘Run 2’
�Click ‘OK’
The next step, printing/running of the start list, is the same process as run 1.
Results
Penalty Calculation
Penalty Calculation
Check that the correct F Value and Maximum Points for the Discipline are displayed. Enter Category adder and Applied Penalty by clicking on arrows. When Finished click ‘OK’ and Print Box will open
Reading the Results
Jury
Weather Data
2nd run Data
1st run Data
Points list
Software
version
Race Code
Time and Date Report Printed
Transmitting Results - XML
On the Results page
Choose ‘Export Event’
Confirm Penalty
Review For Errors, Confirm by ‘OK’
Penalty Calculation Box will open
Transmitting Results - XML
Review For Errors
Where did my file save to?
Log in and upload xml result file to: race-results@usskiandsnowboard.org
NOTE: The sanctioning club’s login or a previously-approved login for individuals who do not have access to the club login is required.
If unable to log in, contact Competition Services for assistance.
Saving and Transferring File
Close event�Choose ‘File’�Choose ‘Manage Events’�Choose ‘Save’�Choose the event to save
Saving and Transferring File
Name the Event�Click on ‘Save’
Note file extension .spro�and�SkiAlpPro Default Folder location
Restoring a File
Choose ‘File’�Choose ‘Manage Events’�Choose ‘Restore an Event’���Select the correct .spro file,�based on where you have saved this file.
Exporting Data
Click on ‘Export’�Choose ‘Copy for Excel’
Open an excel file and paste
CRITICAL NOTE
EXPORTING and IMPORTING COMPETITORS’ TIMES and DATA
The event data is being managed with SplitSecond, but your Chief of Timing & Calculations is timing with VOLA:
If athletes’ names are exported from VOLA and imported to the SplitSecond file, please verify that any athletes who have double last names: e.g., “VAN HORN, Eric”
The misplaced comma will result in FIS and U.S. Ski & Snowboard autoscore systems rejecting the XML file.
SUGGESTIONS
Prior to your first event:
For further videos and educational�items please review at
�vola.fr/en/timing/logiciels/suite-skialp���For assistance from U.S. Ski & Snowboard please visit:
usskiandsnowboard.org/sport-development/officials-development/timing-race-administration��Thank you for your time and
best wishes on your upcoming season!