Floor Wardens and Captains Training

2023-2024

Agenda

• Evacuation Process and Drill Excercise
• Floor Captains, Wardens, and Key Support Leader list
• Evacuation procedure, new meeting points, and Telemundo Center parking lot signs
• Roles and Responsibilities (Before, During, and After an Emergency)
• Fire Warden Captain
• Fire Warden
• Medical Emergency Response Overview
• EHS Website Resource Center
• AED Locations

2

2023

EVACUATION PROCESS (Real Incident Response)

EVACUATION PROCESS (Drill Exercise)

Floor Captains and Wardens

Key Support Leaders

Familiarize yourself with the characteristics of your workplace and be aware of your role in the event of an emergency.

• Emergency Team (Floor Wardens & Captains)
• Nearest Rally Points
• Emergency Contacts
• Facilities, EHS, & Security
• Medical Emergency Procedure
• Evacuation Procedure

OUR EMERGENCY PREPAREDNESS

All staff must know the following:

• Your nearest TWO emergency exits
• DO NOT USE THE ELEVATORS IN CASE OF EMERGENCY
• Your designated rally Points
• Security command contact (786)-585-9000
• “Pull Station,” strobe lights (flashing), fire extinguishers, emergency lights

In the nearest coffee pantry, there is:

• A first-aid kit
• A Bloodborne Pathogen Kit
• An AED (Automated External Defibrillator)

​

EMERGENCY PREPAREDNESS

AED

Automated External Defibrillator

In the event of an emergency or in a drill procedure:

EVACUATION PROCEDURE

1. Help others who need assistance during an evacuation
2. Follow the evacuation routes and report to the nearest rally point
3. While you are away, watch for the head count and any official information by authorized personnel
4. DO NOT LEAVE the rally point or re-enter the premises until the command center has given the security guard the all-clear

7 Rally Points:

Rally Point Signs

Rally Points looks like this

Telemundo Center- 1^st Floor 🡪 Evacuation Routes

Building Exits

PERU

COLOMBIA

STUDIO A

STUDIO B

STUDIO C

STUDIO D

F

G

STUDIO H

STUDIO J

E

STUDIO K

STUDIO L

STUDIO M

STUDIO N

WAREHOUSE

LOADING DOCK

CAFETERIA

TECH CORE

Telemundo Center- 2nd Floor 🡪 Evacuation Routes

Stairwell

Stairwell

Stairwell

To Outside

Stairwell to Outside

Stairwell

to Outside

Stairwell

to Outside

Stairwell

to Outside

Fire Escape

CUBA

EL SALVADOR

DOMINICAN

REPUBLIC

MEXICO

Telemundo Center- 3^rd Floor 🡪 Evacuation Routes

Stairwell

To Outside

Stairwell

To Outside

Stairwell

To Outside

Stairwell

To Outside

Stairwell

To Outside

Stairwell

To 2^nd Floor Fire Escape

PUERTO

RICO

UNITED

STATES

SPAIN

FLOOR CAPTAIN

Roles and Responsibilities

In the case of an emergency or an active drill, the main function of the “Floor Captain” is to validate the evacuation status with the facilities lead.

 Roles

FLOOR CAPTAINS will provide aid to all building occupants and visitors in the event of an emergency in there assigned area. Floor captains are responsible for knowing all exit locations from occupied areas of their building.

**Floor captains are NOT expected to risk their personal safety by delaying their own evacuation from a building to perform rescue or structural fire fighting activities

​

​

Key Responsibilities​

To help achieve safe, orderly evacuations and provide the best possible aid to others, Floor Captains are to implement these steps whenever a fire alarm begins to sound:​

• At the sound of the evacuation alarm, proceed to an exit and verify it is usable, i.e., free of smoke and obstructions
• Calmly and clearly go around your assigned area and announce that the building must be evacuated and direct people to leave via this exit in a calm and orderly fashion
• Caution occupants against the use of elevators
• Don’t forget to check certain key areas such as pantry areas, bathrooms, etc. to assure that no one is left behind
• As soon as assigned area has been checked, complete your own evacuation of the building
• If the recommended evacuation route should become blocked, carefully reroute all evacuees to another available exit
• Re-entry into the building is not permitted unless Security personnel have given the all clear

​

KEY

• Last One Out of Assigned Area
• Give the all clear to security lead

1. Participate in Emergency Response Team meetings
2. Participate in the annual meeting of the Emergency Management Team, to review responsibilities and identify opportunities for improvement (For example: special projects that may interfere with the plan)

FLOOR CAPTAIN

Before an Emergency

1. Understand that it is an emergency and that the protocol indicates that the appropriate actions are being taken
2. Assist with the evacuation of all building occupants, as needed
3. It is important to maintain constant communication with the lead of facilities to confirm that all staff have vacated the areas of the building

FLOOR CAPTAIN

During an Emergency

4. Follow the evacuation routes and go to the nearest rally point, notify the security lead that you have evacuated and confirm your results
5. Wait with the staff at the rally point until you receive the "all clear" signal

1. Participate in a meeting of the Emergency Response Team to collaborate with evaluating the event and identify improvement opportunities

FLOOR CAPTAIN

After the Emergency

FLOOR WARDENS

Roles and Responsibilities

FLOOR WARDENS are responsible for assisting and supervising the efficient evacuation of all personnel within a designated area. As well as assisting people needing special help evacuating the building.

 Roles

FLOOR WARDENS are assigned to each floor within a building to ensure that all people are aware of an emergency. They direct the evacuation of their assigned neighbor.

​

Floor Wardens will assist any disabled person and direct people to the building’s assigned evacuation rally points.

• Ensure that appropriate notifications/alerts have been made, and emergency procedures are being followed
• Observe any hazardous conditions and/or damage
• Keep unnecessary personnel away from scene of emergency
• If evacuation is indicated or ordered:
• Alert all personnel on assigned floor
• During the evacuation, quickly check your assigned neighbor, restrooms, and closed work areas to ensure that all personnel have evacuated
• Assign personnel to assist any disabled or injured-follow disabled evacuation policy
• Provide Floor Captain, Emergency Coordinator such as EHS or Security, or Emergency Responders with a status report of condition of the assigned neighbor
• Provide information and directions to floor occupants as directed.

Key Responsibilities​​

1. Actively participate in drills and assist staff who need help to evacuate the premises
2. Review your responsibilities, as necessary, to make sure you understand your duties in the role

FLOOR WARDEN 

Before the emergency

1. Initiate evacuation from the workplace whenever there are an alarm, smoke, fire, or other hazards
2. Walk through the common areas to announce the mandatory evacuation of the building
3. Assist with evacuating all personnel, including visitors, contractors, and anyone requiring special assistance
4. Direct the orderly flow of personnel to the nearest rally point

FLOOR WARDEN 

During the emergency

5. Follow the evacuation routes and go to the nearest rally point
6. At the rally point, notify the floor captain or the security department supervisor of relevant information on any missing individual or if you need additional assistance
7. Ensure employees DO NOT leave rally points until instructed to do by security leads

​

FLOOR WARDEN 

During the emergency

• In case of a vital emergency:

Call 9-911 (from a land phone) or 911 from a regular phone.

Call the Security Command Center at (786) 585-9000

Explain the:

- Nature of the emergency

- Detailed location

- Name of those involved

​

• Non-Emergency:

Notify your manager or supervisor and EHS as soon as possible

Report any injuries to EHS

​

Richard Pontigo, EHS Sr. Manager, (305)632-5705

Leonardo Linares, EHS Senior Specialist, (305) 458-5966

Alberto Gonzalez, EHS Compliance Coordinator, (786)843-1548

​

• Infirmary (Medcor) – Located on the first floor of Telemundo Center (TC1)

     From Monday to Friday, from 5:00 am to 8:00 pm, Saturdays 7:00am – 5:00 pm

• Occupational Clinic, after prior referral by EHS or Nursing: Concentra Medical Center
• Nearest Hospital: Kendall Regional Medical Center
• Virtual Room of Doctors (Doctors On Demand)

MEDICAL EMERGENCY RESPONSE OVERVIEW

LOCATIONS OF FIRST-AID KITS

AND

AUTOMATIC ELECTRONIC DEFIBRILLATORS

Medcor Infirmary S1221

Key Information Can be Found on Our Website

• Go to telemundocenter.com
• Scroll over FACILITIES and on the drop down menu that will appear click on Environmental, Health, and Safety tab

CINTAS MEDICAL CABINET

CINTAS Medical Cabinets

North Avenue

(between Studios B and C)

Peru

Colombia

Cafeteria Kitchen

Infirmary

South Avenida

(Next to Elevators)

Command Center

Chiller Room

Mailroom

COLOMBIA

PERU

WAREHOUSE

LOADING

DOCK

CHILLER

ROOM

COMMAND

CENTER

STUDIO A

STUDIO B

STUDIO C

STUDIO D

E

F

STUDIO G

STUDIO H

STUDIO J

STUDIO K

STUDIO L

STUDIO M

STUDIO N

TECH

CORE

INFIRMARY

AED Units

AED Units

North Avenue

(between Studios B and C)

Infirmary

South Avenida

(Next to Elevators)

Command Center

CINTAS MEDICAL CABINET

Pantry Room (Cuba)

Pantry Room (Dominican Republic)

Pantry Room (Mexico)

AED Units

Mexico (Nex to Restrooms)

Pantry Room (Cuba)

AED Units

CINTAS Medical Cabinets

CUBA

EL SALVADOR

Dominican

Republic

MEXICO

Pantry Room (United States)

Pantry Room (Spain)

Pantry Room (Puerto Rico)

CINTAS MEDICAL CABINET

AED Units

AED Units

United States

(Nex to Restrooms)

Pantry Room (Puerto Rico)

CINTAS Medical Cabinets

PUERTO

RICO

UNITED

STATES

SPAIN

Tools Room

Pantry Room (Warehouse)

Warehouse (South Wall)

CINTAS MEDICAL CABINET

AED Units

AED Units

Pantry Room (Warehouse)

Tools Room

CINTAS Medical Cabinets

Warehouse (West Exit)

Painting Area (Shop)

Sanding Area (Shop)

Welding Area (Shop)

WAREHOUSE

SHOP

OFFICES

Mail Room

Restrooms

CINTAS MEDICAL CABINET

AED Units

AED Units

Restrooms

CINTAS Medical Cabinets

WAREHOUSE

MAIL

ROOM

WARDROBE

North Avenida

(Studio B and C)

INFIRMARY

South Avenida

(Next to elevators)

Command Center

CUBA

MEXICO

United States

Puerto Rico

Telemundo Center 2

(Warehouse

Pantry room)

Telemundo Center 2

Shop

Telemundo Center

3

TOTAL UNITS:

11 AED UNITS

AUTOMATIC ELECTRONIC DEFIBRILLATORS

Authorized users by locations.

EHS WEBSITE RESOUCE CENTER

Key Information Can be Found on Our Website

• Go to telemundocenter.com
• Scroll over FACILITIES and on the drop down menu that will appear click on Environmental, Health, and Safety tab

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