Digital Equity Questions Webinar

“You cannot fix a problem you cannot measure”

Host Introductions

Kevin Bullard, Data Integration Support Manager

Don Dailey, Director of Systems Integration and Interoperability

Joe Polasek, State E-Rate Coordinator

Ann-Marie Mapes, Educational Technology Manager

Dave Judd, Director, Office of Systems, Evaluation and Technology

Agenda

• Introductions (MDE)
• A Retrospective, the Why and the Process (MDE)
• Overview of the data collected (MiDataHub)
• SIS-specific Overview (Data Hub Support Specialists/SIS)
• Edupoint Synergy (Jeanne Fisher, CMT)
• Infinite Campus (Greg Shepard, Ottawa Area ISD)
• MISTAR-Q (Janell Craig, Oakland Schools/MISTAR-Q)
• PowerSchool (Ed Dedric, PowerSchool)
• Skyward (Terra Kelpinski, Saginaw ISD)
• MiDataHub Cockpit - Review data using custom exports, student indicator verification, and digital equity summary query (MiDataHub)
• How data might be shared and potential data visualizations (MiDataHub)
• Closing - feedback requested

A Retrospective

• Covid-19 Scramble to get home access and device data
• Different data collection methods due to pandemic (phone calls, surveys, etc.)
• How does policy support home access?
• MAISA MiConnect Final Report

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The Why

“There is no consolidated, accurate, and comprehensive data source that identifies the broadband infrastructure available to residents”

• MiConnect Report, 2021

Having this data enables districts to:

• Understand the impact that lack of home digital access has on learning outcomes
• Identify and call out the digital access gap as an educational equity issue
• Target resources to students in need of digital access
• Determine the most effective Internet connectivity solutions, making sure to engage with local and regional community leaders for determining solutions
• Gain leverage when seeking funding to help close the gaps

This enables MDE, statewide organizations and policymakers to:

• Understand the impact that lack of home digital access has on learning outcomes
• Advocate to state and federal government for funding to close the digital access gap
• Direct state resources, including funding, to districts
• Support districts in leveraging and braiding existing and potential funding streams
• Work across agencies at a state level to engage Internet Service Providers in developing and implementing effective, replicable solutions (e.g., assisting districts with aggregated procurement strategies)

The Process

• State CIOs + Student Information System Vendors

Provide consistent methodology for voluntary data collection across student information systems to streamline the process for districts by establishing a common set of data elements identified in collaboration with districts, state education agencies, and industry experts.

Internet Related Data Collected

Device Related Data Collected

SIS-Specific Overview:

• Edupoint Synergy (Jeanne Fisher, CMT)
• Infinite Campus (Greg Shepard, Ottawa Area ISD)
• MISTAR-Q (Janell Craig, Oakland Schools/MISTAR-Q)
• PowerSchool (Joshua Deegan/Ed Dedric, PowerSchool)
• Skyward (Terra Kelpinski, Saginaw ISD)

Edupoint Synergy

Jeanne Fisher, CMT

Jennifer Parrish

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Infinite Campus

Greg Shepard, Ottawa Area ISD

https://www.micug.org/midatahub

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MISTAR-Q

Janell Craig, Oakland Schools, MISTAR-Q

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Digital Equity Data Collection��

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Brought to you by the MISTAR-Q Consortium

Tuesday, November 9, 2021

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The MISTAR-Q Solution

Equitably providing the most comprehensive whole child solution, by education - for education

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Today’s Discussion Points

• Data Collection

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• Data Maintenance

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• Reporting

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Data Collection – At Enrollment

• Captures data at its source

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• During Enrollment

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• In this example, data are collected using Q’s Online Enrollment Module

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• Completed and submitted by Parent/Guardians

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Data Collection – At Registration

• During Annual Registration / Back-to-School Packets

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• Questions are presented for parents to answer and update annually

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Data Maintenance – By Parent

• Data Collection for Digital Equity can be enabled for update at any time if desired.

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• Parents log in to Parent Connections to update digital equity items

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Data Maintenance – By Office

• Data provided by parent via enrollment or online Parent Connection can be updated in Q by staff

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• Data are also visible to staff based on permissions

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Reporting in Q – Dynamic Groups

• The MISTAR-Q Consortium has pushed dynamic groups to onscreen filtering and reporting options

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• Currently, we created two groups to help determine students needing assistance (other can be built quite easily if desired)

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• Students with inconsistent internet performance
• Students without Internet Access

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• As these are dynamic groups, when these question’s values are updated in Q, the groups immediately reflect the new data

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Reporting in Q – Dynamic Groups

• Onscreen & Report Filters

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Reporting

• Many reports and formats available for reporting

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• Fully integrated with the MI Data Hub

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• Example Excel Export:

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Questions / Support

• Configuration for Digital Equity Data Collection has been pushed to all our client districts (for data maintenance and reporting)

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• If you would like Digital Equity Collection added to Pre-Enrollment or Annual Registration, please submit a help desk ticket to your support portal

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Questions / Support

• Visit the MISTAR Consortium mi Place site for important dates, new communications, documentation, and other resources.

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• Click link for an archive of all MISTAR Consortium Communications.

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Questions / Support

• If you have any questions or concerns regarding this message, please contact your MISTAR Consortium support team:

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• Wayne/Livingston Districts, create a service desk ticket, email sis.support@resa.net or call 734-334-1870

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• Oakland Schools Districts, create a service desk ticket, or call 248-209-2060 for emergencies

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PowerSchool

Ed Dedric, PowerSchool

https://help.powerschool.com/t5/PowerSchool-SIS-Videos/Video-Digital-Equity-and-Learning-Preferences/ta-p/248960

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Skyward

Terra Kelpinski, Data & Skyward Manager, Saginaw ISD and MI Data Hub Support Specialistt

Skyward - Digital Equity

Terra Kelpinski, Data & Skyward Manager - Saginaw ISD and

MI Data Hub Support Specialist

Digital Equity - Skyward

• Digital Equity is a special program called Technology at Home in Skyward
• The 7 state provided questions were part of Addendum 8 released in May 2021, if you are on this addendum or later you will have access to Technology at Home
• Technology at home is available in the Students Profile under Special Programs, New Student Online Enrollment (NSOE), Online Registration and Family Access Pseudo Approval

Technology At Home - Student Profile -> Special Programs

To add technology at home for individual students:

• Navigate to Student Profile -> Special Programs -> Tech at Home -> Click Add.
• Answer as many questions applicable.

Technology At Home - New Student Online Enrollment (NSOE)

To add the Digital Equity questions to NSOE:

• Navigate to Students -> Online Enrollment -> Setup -> Configuration -> Enrollment Portal Configuration
• You can now display the Technology at home questions in Step 1: Student Information
• Parents will now have the opportunity to complete the questions when enrolling a new student.

Technology At Home - Online Registration

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To these questions as part of Online Registration:

• Navigate to Families > Family Access > Online Registration > Setup > Configuration > Online Registration Setup
• Technology at Home has been added to Online Registration within the Verify Student Information Step -> Setup Fields.

Technology At Home - Online Registration, cont.

The district can elect to have the field be Read-Only, Approval Needed, or Auto-Approve.

• Auto–Approve – If you select this option, the information will automatically be changed throughout Skyward.
• Approval Needed – This option will require someone to administratively approve/deny the change request.
• Read-Only – If this option is selected, the field will display on the screen, but no request/change can be made by the guardian.
• Hide – If you select this option, the field will not display for the guardians for verification.

**Online Registration is entity specific and must be configured at each individual entity/school

Technology At Home - Family Access Pseudo Approval

To enable Family Access Pseudo Approval for Technology at Home:

• Families > Family Access > Setup > Configuration > Entity Configuration > Pseudo Changes
• Expand on your entity and General Information
• Edit Pseudo Changes

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Technology At Home - Family Access Pseudo Approval, cont.

Once in the Pseudo Changes screen:

• Uncheck Disable to turn this feature for Guardians and/or students.
• Click Setup Fields
• Check the Student Information box
• Select Auto-Approve or Approval Needed

**You can elect to allow parents to have the ability to change/request changes to other areas in this area also.

Technology At Home - Family Access View

Instructions for Parents to complete Pseudo Approval

• Navigate to Student Information
• Select Request Changes for “Student Name” -> Student Information
• Complete the available Pseudo fields.
• This will allow parents to return to this area as long as the Pseudo approval is open and update Technology at Home

Student Profile - Special Program: Technology at Home

When Technology at Home has been completed by the family or office, there will be a record in their Student Profile -> Special Programs -> Tech at Home.

You can add multiple entries, but must ensure the first entry is ended and dates do not overlap prior to adding additional records.

** Families will be able to overwrite the information in Pseudo Changes until the option is disabled or the record has ended. If the record is ended and Pseudo Changes are enabled, families can add a second record.

Questions?

Terra Kelpinski

tkelpinski@sisd.cc

MiDataHub Cockpit - Reviewing the Data using the Manage Custom Exports functionality

The Manage Custom exports functionality allows users to create reports from pre-built queries.

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1. A complete list of available queries are available at https://www.midatahub.org/support/data-validation-queries/
2. Currently there are 2 reports available for reviewing Digital Equity data:
1. Student Indicator Verification Report
2. Digital Equity Summary Report
3. Follow this guide to use the Manage Custom Exports functionality
4. Login to the Michigan Data Hub cockpit
• You will need authorization of a Technical Contact or Data Steward
1. Typically this is someone in your Technology or Data Team
2. If you need assistance identifying who this individual is please send an email to support@midatahub.org
5. After logging into the Michigan Data Hub cockpit select Reports > Manage Custom exports and follow the directions found at this link.

MiDataHub Cockpit - Reviewing the Data using the Student Indicator Verification report

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Student Indicator Verification query

This query provides student indicator information published from the Student Information System and includes data such as At-Risk Information.

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MiDataHub Cockpit - Reviewing the Data using the Digital Equity Summary Report

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Digital Equity Summary Query

Provides totals for the various digital equity data provided

through SIS systems

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Currently there are no concrete plans on sharing the data.

• Currently brainstorming ideas on how to share this information (open to ideas)
• Data is first and foremost for district use to inform their own planning
• We anticipate there will be benefit to sharing information in summary/aggregate form
• Whether or not this information will be shared is voluntary and up to each district

How might the data be visualized and/or used?

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• Summarized data for each variable collected
• # and % of Students with Chromebooks, Laptops, Smartphones, etc.
• # and % of Students who don’t have internet access
• # and % of Students who don’t have affordable internet access
• # and % of Students who have to share a device
• # and % of Students who don’t have sufficient bandwidth to stream a video
• Data could be cross tabulated with additional data points:
• Address
• Zip Code
• Other Demographics (Ethnicity, Food Service Eligibility)
• Possible additional metrics that would be helpful (i.e., ISD, District, School, Grade Level )
• Specific Data
• A list of addresses lacking Internet service could be used in negotiation with providers
• Do you have any thoughts on how the data might be used by your district or to enhance an existing connectivity initiative?

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How might the data be visualized and/or used?

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Example: Wisconsin Digital Equity dashboard

• % of students without internet access at home by school district
• Broken down by Affordability and Availability

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Closing

Please provide feedback to help make this data collection of benefit to you! https://bit.ly/DEQSurvey

Questions?

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