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Regional Project Monitoring and Evaluation System (RPMES)

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�����������������������������������������3.0 REPORTING��3.1 GENERAL GUIDELINES��To continuously monitor the funds earmarked for each project/activity in relation to the agency/LGU accomplishment, the prescribed reports shall be accomplished by the various implementors and monitoring units for capital investment project/activity implemented. ���������������������������������������

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TYPES OF REPORTS

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RPMES REPORTS

INPUT FORMS

Form

Description

Initial Project Report

(RPMES Form No. 1)

  • This report is used to record the basic information on program/projects–both ODA and locally-funded that are being implemented by the agency, GOCC or LGU.
  • It will contain the following information: name of project, funding source, location, total project cost, project schedule, mode of implementation, physical and financial targets for the year, budget requirement, and simplified logical framework highlighting intended results.
  • This report will be accomplished by the implementing agencies/GOCCs/LGUs at the beginning of the year or after projects have been bidded/awarded.�.

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RPMES FORM 1

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RPMES REPORTS

INPUT FORMS

Form

Description

Physical and Financial

Accomplishment Report

(RPMES Form No. 2)

This report will be used to document status of program/projects–both ODA and locally-funded that are being implemented by the agency, GOCC, or LGU. It shall contain the following information:

  1. Physical–actual progress of programs/projects against the target/scheduled accomplishments, including information on employment generated, initial observable results, problems encountered and measures taken or to be taken to address such issues; and
  2. Financial–actual expenditures made by the project against releases (funds utilization) or actual expenditures made against the total program amount for the project (funding support). Financial report shall also account for reasons(s) behind low disbursements.

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RPMES FORM 2

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RPMES REPORTS

INPUT FORMS

Form

Description

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Project Exception Report

(RPMES Form No. 3)

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This report records the factors that result in an outstanding performance of a project or critical problems that cause delays in project implementation. This form as the need arises shall be prepared by NGOs and/or concerned citizens and agencies.

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RPMES FORM 3

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RPMES REPORTS

INPUT FORMS

Form

Description

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Project Results

(RPMES Form No. 4)

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This form shall provide information on the benefits of the project. The results should be based on the logical framework indicators.

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This form is accomplished annually and submitted to PMC within the first quarter to correspond with Socio-economic report.

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RPMES FORM 4

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RPMES REPORTS

OUTPUT FORMS

Form

Description

Summary of Physical and

Financial Accomplishments

(By Area, Sector and Agency)

including Project Results

(RPMES Form No. 5)

  • Output report of the PMC on financial and physical status of project implementation by area (in the region, province, city/municipality), sector, and agency.
  • It will contain the project title, funding source, project schedules (original or revised), financial and physical performance, problems encountered in implementation and employment generated by the project in man-days.
  • This form shall also discuss initial observable results derived from the implementation of the project.

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RPMES FORM 5

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RPMES REPORTS

OUTPUT FORMS

Form

Description

​

Report on Status of

Projects Encountering

Implementation Problems

(RPMES Form No. 6)

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Output report of the PMC on projects encountering delays and actions taken or recommendations by the development council.

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RPMES FORM 6

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RPMES REPORTS

OUTPUT FORMS

Form

Description

Project Inspection Report

(RPMES Form No. 7)

  • This report shall provide the highlights of the project inspection, validation of the actual accomplishments provided in progress reports, and discussion of relevant issues encountered during the inspection.

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RPMES FORM 7

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RPMES REPORTS

OUTPUT FORMS

Form

Description

​

Problem Solving Session/

Facilitation Meeting Conducted

(RPMES Form No. 8)

​

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This form shall detail the important agreements reached during problem-solving sessions or facilitation meetings.

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RPMES FORM 8

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RPMES REPORTS

OUTPUT FORMS

Form

Description

​

List of Training /

Workshops Conducted

(RPMES Form No. 9)

​

This form shall include all trainings/workshops conducted jointly

by NEDA and DILG.

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RPMES FORM 9

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RPMES REPORTS

OUTPUT FORMS

Form

Description

​

List of Resolutions Passed

(RPMES Form No. 10)

​

This form shall include all resolutions passed by the PMCs.

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RPMES FORM 10

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RPMES REPORTS

OUTPUT FORMS

Form

Description

​

Key Lessons Learned from Issues

Resolved at the PMC Level

(RPMES Form No. 11)

​

This shall provide a summary of lessons learned from project facilitation activities that resulted from project monitoring.

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RPMES FORM 11

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���������������������������������������������FREQUENCY AND REPORTING TIMELINES�Provincial/City/Municipal Levels:�����������������������������������������������������

RPMES Report

Accomplished by

Submitted to

Current Deadline (based on RPMES Guidelines

Suggested Revised Deadline to NPMC

Input Forms 1 to 3

RLAs, LGUs/ LPMCs

RPMCs

15th day of the succeeding month

1 month after the reporting quarter

Input Form 4

1st Quarter of the succeeding year

same

Output Forms No. 5 to 11

RPMCs

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NPMC

Secretariat

1 month after the reporting quarter

1.5 months after the reporting quarter

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�������������������������������������������������������Thank You!�������������������������������������������������������