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WESTLAWN PTA MEETING

SEPTEMBER 10, 2025

5:30PM

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AGENDA

WELCOME BACK! / BIENVENIDOS DE VUELTA!
INTRODUCTIONS / INTRODUCCIONES
BUDGET / PRESUPUESTO
FUNDRAISING / RECAUDACION DE FONDOS
PRINCIPAL’S REMARKS / COMENTARIOS DEL DIRECTOR
WHAT’S COMING / QUE VIENE

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YOUR PTA BOARD

President – Simone Rose

Vice-President – Deirdre Ladd

Secretary – Andrea Medina

Treasurer – Jordan Kislear

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WHY THE PTA?

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BUDGET REVIEW

TAKE IT AWAY JORDAN!

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Budget Basics

Westlawn PTA is a 501(c)(3) Non-Profit Organization

See: Virginia PTA Uniform By-laws: https://vapta.org/bylaws/

Required to run a balanced budget - i.e., expenses and fundraising should be about equal (*within reason)
Anything over $500 must be voted on
In October, a full budget will be presented to be voted on by the membership

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24-25: Budget Review

Net Funds Raised: $9,329

Spent: $13,108

Bank Account Balance: $24,374

About $10,000 for budgeting this year’s activities
$14,000 in prior year funds. Note: Net bank decrease of -$4,175 this past year
Funds can always be voted on to be spent; Caution! These funds are not always available

Decrease in balance, lower fund raising, economy, etc. - Times are tough!
Eg: water filters, playground equipment, and additional funds for field trips*

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24-25: Budget Review

Biggest Fundraisers:

Laps for Learning $5,429

Catalog Sales $1,417

Restaurant Nights $1,263

Biggest Expenses:

Field Trips $5,965

Teacher Appreciation $3,112

Numerous smaller events (walk to school, 6th grade, etc)

Several events brought in funds, but had a net total expense associated with them
Scholastic Book Fair - $10,237
Full budget details are at the end of the presentation

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25-26: We need a new treasurer

Everything for the year is setup and ready to go

Taxes filed, books cleaned up, audit in progress, insurance quoted
I can stay on as an additional signature

I will be available to help, make sure there’s a smooth transition, and walk someone through the requirements for the year
I keep clean records, and the monthly report is mostly automated
You get to work with me!

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FUNDRAISING AND SUPPORT

Events to Count on:

WALK/RIDE TO SCHOOL
WESTLAWN DAY
ELECTION DAY BAKE SALE
BINGO NIGHT
BOOK FAIR
GINGERBREAD HOUSES
LAPS FOR LEARNING

What do you think?

SILENT AUCTION
CATALOG SALE
CANDY SALE
LOCAL SPONSORSHIPS (ON-GOING)
???

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Westlawn Day Fall Festival

October 11th, 2025 from 10am-12pm
Fun community event plus fundraiser for field trips (free and paid games)
Presale of Tickets/wristbands on Givebacks
Volunteer opportunities for older Westlawn students, families, high school students, and teachers
More information to come soon

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EASY WAYS TO SUPPORT THE PTA

HOW TO START PASSIVE FUNDRAISING NOW!

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BOX TOPS FOR EDUCATION!

DOWNLOAD THE APP
PICK WESTLAWN ELEMENTARY AS YOUR SCHOOL
SCAN RECEIPTS WHEN YOU GO SHOPPING AND SEE HOW MUCH YOU EARN!
NOTE – EACH ITEM TYPICALLY EARNS 10 CENTS, HOWEVER, SOMETIMES THERE ARE BONUSES!!!

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GIVEBACKS!

DOWNLOAD THE APP
PAY YOUR MEMBERSHIP DUES / DONATE TOWARD FIELD TRIPS OR SPECIAL REQUESTS
LINK YOUR CREDIT CARD FOR GIVEBACKS!
“ACTIVATE” ALL OFFERS NEARBY
SHOP AND EAT AT SPECIFIED LOCATIONS AND EARN A DONATION BACK TO THE PTA!

Earn 5% from your meal!

8 stores offering givebacks including MAC, Urban Outfitters, and Vans

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HOW DO WE SPEND?

WE FUNDRAISE FOR THE SCHOOL…SPENDING FOR THE TEACHERS AND THE KIDS
TREATS FOR TEACHERS (WELCOME BACK LUNCH, TOAST BAR, TACO TUESDAY, TEACHER APPRECIATION WEEK)
COOL FOR KIDS (ASSEMBLIES, RECESS EQUIPMENT, SEED MONEY FOR EVENTS)
EVERYONE WINS! (WATER FILTERS)

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PRINCIPAL’S REMARKS

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WHAT’S COMING

THIS WEEK! – MAKE IT OFFICIAL
SEPTEMBER 17TH – RESTAURANT NIGHT!
SEPTEMBER 18TH – BACK TO SCHOOL NIGHT
OCTOBER – WALK AND ROLL TO SCHOOL
NOVEMBER 4TH – ELECTION DAY BAKE SALE
OCTOBER 11TH – WESTLAWN DAY

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RESTAURANT NIGHT

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Budget Details

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				Year To Date	Budget
Expenses
	Activities
		Student Activities
			Assemblies	$0.00	$ 1,500.00
			Field Trips	$5,964.60	$ 6,000.00
			Patrol / Health and Safety	$0.00	$ 400.00
			Music	$0.00	$ 500.00
			Walk to School Day	$521.52	$ 600.00
			6th Grade Promotion Ceremony	$252.30	$ 200.00
		Other Events		$544.36	$ 1,300.00
			Teacher Appreciation	$3,112.36	$ 3,897.62
		Playground Equipment (Voted)		$1,553.36
		Water Filters (Voted)		$1,159.83
	Subtotal, Activities			$13,108.33	$ 14,397.62

	Admin Costs
		Insurance		$277.78	$ 277.78
		Bank Fees		$32.70	$ 50.00
		Operations (Training)		$0.00
	Subtotal, Admin Costs			$310.48	$ 327.78
Total Expenses				$13,418.81	$14,725.40

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			Year To Date	Budget
Funds Raised (Net after Expenses)
	Fundraisers
		Laps for Learning	$5,429.00	$ 4,000.00
		Bake Sale	$765.00	$ 1,500.00
		Book Fair	$2.58	$ (100.00)
		Restaurant Nights	$1,263.37	$ 1,500.00
		Catalog Sales	$1,417.00	$ 1,500.00
		Box Tops	$135.00	$ 150.00
		Bingo	-$265.25	$ 350.00
		Gingerbread	$92.19	$ 500.00
		Other Events	-$1,113.00
	Subtotal, Fundraisers		$7,725.89	$ 9,400.00

		Membership	$866.00	$ 800.00
		State PTA Membership	-$498.75
		Donations	$1,236.50	$ 500.00
	Total		$9,329.64	$ 10,700.00