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Mastering Time Management for Enhanced Productivity

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Presented by Cristi Boone

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Agenda

Practical exercises

Q&A and wrap-up

Understanding the value of time

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2nd

Overcoming common time-wasters

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4th

6th

Key time management techniques

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3rd

Introduction to time management

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1st

5th

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The Importance of Time Management

Benefits for individual and team performance

Impact of effective time management on productivity

Real-world examples of successful time management

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Key Benefits of Effective Time Management

91%

    • Reduced Stress

90%

    • Increased Productivity

86%

    • Improved Focus

75%

    • Better workplace relationships

Source: Timewatch. (2022). Time Management Statistics New Research in 2022. [Timewatch.com]

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Oprah Winfrey's Prioritization of Important Tasks: Oprah focuses on accomplishing her most important tasks first, a method known as "eating the frog," used to tackle the most challenging tasks at the start of the day.

Elon Musk’s Time Blocking Strategy: Elon Musk is known for dividing his day into five-minute slots, a method known as time blocking.

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Real World Examples of Effective Time Management

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Analyzing Your Time

Time audit exercise introduction

Identifying personal and professional time wasters

Tracking and analyzing how you spend your time

45%

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Analyzing Your Time�Methods for tracking and analyzing how you spend your time

Time Tracking Apps

To-Do Lists

Time Blocking

    • Toggl
    • Rescue Time
    • Clockify
    • Include tasks, estimated time for completion, and actual time spent.
    • Allocate specific time blocks to tasks and track adherence to these blocks.

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Key Time Management Techniques

Eisenhower Box, ABCDE method

Prioritization Methods

  • 25 min. of focus
  • 5 min break (4xs)
  • 15–30 min break

The Pomodoro Technique

David Allen's "Getting Things Done" Methodology

Less than 2 minutes?

Do it now!

The Two-Minute Rule

SPECIFIC

MEASUREABLE

ACHIEVEABLE

RELEVANT

TIME BOUND

Setting SMART goals

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Planning and Organizing

Creating effective to-do lists

Importance of setting realistic deadlines

The role of scheduling and calendars

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Overcoming Procrastination and Distractions

Identifying triggers for procrastination

Strategies to stay focused in a distraction-prone environment

Tools and apps to aid concentration and productivity

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Overcoming Procrastination and Distractions��Common Workplace Distractions

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Strategies for Focusing in a Distracting Environment

Apps like Forest or Freedom block distracting websites and apps during work hours

Use Noise Canceling Headphones

Set Specific Times for Email and Social Media

Set Clear Goals

Use Focus Apps

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Practical Exercises

Escape Room

Small Group Activity

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Sharing experiences and strategies

Scenario-based Challenge

Collaborate with your team to apply key time management strategies and escape the room within the time limit!

Strategize as a team to prioritize and tackle urgent tasks efficiently under the tight deadline scenario on the handout.

Share your best time management tactics with your group and choose one new strategy to incorporate into your own routine.

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Q&A

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Common Questions:

  • Multitasking
  • Managing interruptions
  • Balancing quality with efficiency

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Recap of Today's Key Insights

POMODORO TECHNIQUE

TIME BLOCKING

EISENHOWER MATRIX

ABCDE METHOD

S.M.A.R.T. GOALS

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Next Steps: Embarking on Your Time Management Journey

"Practice isn't the thing you do once you're good. It's the thing you do that makes you good."

- Malcolm Gladwell, from his book "Outliers."

Further Resources:

"Getting Things Done" by David Allen

"Deep Work" by Cal Newport

Apps: Toggl, RescueTime, Forest

Implement and Improve:

Challenge yourself to implement one new strategy this week.