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IPEDS Updates

Meredith Abrams

Associate District Director, Compliance Reporting and Accreditation Support

Institutional Effectiveness

MARICOPA COMMUNITY COLLEGES DISTRICT

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Agenda

2021-2022 Overview

Changes in IPEDS reporting

2022-23 through 2024-25 Proposed Changes
IPEDS Summary Tables
Custom Comparison Groups for Data Feedback Reports

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Agenda

2021-2022 Overview

Changes in IPEDS reporting

2022-23 through 2024-25 Proposed Changes
IPEDS Summary Tables
Custom Comparison Groups for Data Feedback Reports

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Overview

IPEDS 2021-22 data collection schedule
2021-22	Registration	Fall�6 weeks	Winter�9 weeks	Spring�17 weeks
Collection Opens	August 4	September 1	December 8	December 8
Collection Closes for Keyholders	Register by�August 25	October 13	February 9	April 6
Collection Closes for Coordinators	Register by�August 25	October 27	February 23	April 20
Components included	Registration;�Report Mapping;�Institution ID;�IC-Header	Institutional Characteristics;�Completions;�12-month Enrollment	Student Financial Aid;�Graduation Rates;�200% Graduation Rates;�Admissions;�Outcome Measures�	Fall Enrollment;�Finance;�Human Resources;�Academic Libraries
Provisional Data�available in the�IPEDS Data Center*�	�	Early summer�	Early fall�	Mid-fall

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Completions

Removed boxes from Distance Education

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Completions

What is considered distance ed?

All classes wherein instruction occurs entirely online

What does this include?

Classes with a requirement for coming to campus for an orientation, testing or academic support services
Programs wherein the instructional portions are entirely online but have a practicum, residency or internship

What does this not include?

Classes or programs that entail in-person instruction

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Completions

FAQ:

Should I include credentials earned by dual enrolled high school students?
Yes, recognized postsecondary credentials earned by dual enrolled students prior to graduating high school should be included.

Gender alignment

Language in FAQ updated

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12 Month Enrollment

12 Month Enrollment captures all unduplicated student enrollments (including fall-enrolled students)
Counts captured as part of Fall Enrollment should be a subset of the 12 Month Enrollment totals

Fall Enrollment Academic Reporters

Captures student enrollment counts as of official fall reporting date or October 15.

Fall Enrollment Program Reporters

Reflect students enrolled during the period of August 1-October 31

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12 Month Enrollment

Consistent Reporting for Fall Enrollment, 12 Month Enrollment and Outcome Measures (OM)

Students enrolled in the fall term and captured in Fall Enrollment should retain their same enrollment status

Part-time/full-time
Degree/cert-seeking or non-degree/cert-seeking

OM designed to capture academic outcomes for degree/certificate-seeking

Should a student convert from non-degree/cert seeking post fall term, they should be reported for OM reporting purposes
Only circumstance for fall-enrolled student status to be determined by non-fall term

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Student Financial Aid (SFA)

New Federal Funding Sources:

Higher Education Emergency Relief Act (HEERF)
Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA)
American Rescue Plan (ARP) Act

Should be included:

Group 1 in Part B under “Grant or scholarship aid from the federal government, state/local government, the institution, and other sources known to the institution“

Should be included for Group 2 in Part C under “other federal grants”
Should NOT be included for Group 4 in Part E under “grant or scholarship aid from the following sources: the federal government, state/local government, or the institution”

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Student Financial Aid

When to report financial aid for students who attend in the summer?

Report financial aid awarded for the [AY] academic year
Report awards for cross-over payment periods in the academic year assigned by the financial aid office

Likely same as financial aid allocation or authorization year

Applies if a student receives two Federal Pell Grant awards in the same academic year

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Outcome Measures

Primary change to verbiage related to first-time full-time/part-time term not based on summer terms

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Admissions

FAQ Updated to include test-optional admission policy
Test-optional admission policy: applicants for admission may decide whether they want to submit standardized test scores and may be admitted with or without
Admission considerations should be “Considered but not required” for SAT/ACT consideration

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Admissions

Students who enrolled in the summer prior to fall enrollment

ADM collects enrollment counts for first-time students in fall term
Consists mostly of recent high school graduates
Report first-time students even with:

Prior enrollment in summer term before reported fall
Prior dual enrollment while in high school

These totals should closely mirror the Fall Enrollment “first-time” counts

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Human Resources & Finance

Human Resources:

Who to include in this report update:

Graduate assistants are considered part-time employees and should be reported on the graduate assistant screen located in the part-time employment

Finance

Major changes – inclusion of HEERF/CRRSAA/ARP funding in Part B, Part C-1, Part E-1, and Part D

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Academic Libraries and Fall Enrollment

Academic Libraries

Inclusion of funding through CARES/CRRSAA and ARP Act in the most appropriate expense sections
Reporting Databases:

Exclude databases that only allow access to abstracts

Fall Enrollment

In Part B, enrollment of students by age is required
Part C, residence of first-time degree/certificate-seeking undergraduates is optional

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Agenda

2021-2022 Overview

Changes in IPEDS reporting

2022-23 through 2024-25 Proposed Changes
IPEDS Summary Tables
Custom Comparison Groups for Data Feedback Reports

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Complete Documentation

Office of Management and Budget:

https://www.regulations.gov/document/ED-2022-SCC-0026-0003

Available for review and comment!

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Fall Collection: �Institutional Characteristics

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Fall Collection: �Institutional Characteristics

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Fall Collection: �Institutional Characteristics

Dual Enrollment:

While dual enrolled students have been captured in the non-degree/non-certificate-seeking E12 collection, E12 will add a new Part to collect data specifically on dual enrolled students.
Due to this additional collection, it is necessary to edit some existing checkbox items in IC and to add a new screening question to determine applicability of reporting in E12.

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Fall Collection: Completions

Cross-cutting

Race/ethnicity: will change terminology from ‘nonresident alien’ to ‘nonresident’
Gender: will be asking a new gender question on student surveys based on totals

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Fall Collection: 12-Month Enrollment

Minor quality control changes
Updated language regarding reporting DACA students in race/ethnicity
Addition of part-time column for graduate students

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Fall Collection: 12-Month Enrollment

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Fall Collection: 12-Month Enrollment

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Spring Collection: �Student Financial Aid

Language updates to types of financial aid that should be included as Title IV:

Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Teacher Education Assistance for College and Higher Education (TEACH) Grant, Federal Work Study (FWS), and the Subsidized and Unsubsidized Direct Loan programs.
Report 100% of student FSEOG and FWS award amounts.
Include the federal and matching share, regardless of the source of the match.

Language updates to types of financial aid that should be included as Federal Work Study:

Money earned by students based on financial need to meet postsecondary education costs who are employed part-time, typically in education related employment or community service activities on- campus or off-campus at the institution, or a private for-profit or nonprofit business, agency, or organization

Language updates to types of financial aid that should be included as Institutional Loans:

Short-term and long-term educational loans to students made by the institution or its schools, colleges or student organizations including emergency education loans backed by a surety.

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Spring Collection: Graduation Rates

Undocumented students updated language:

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Spring Collection: Admissions

Additional options for admissions considerations
Addition of a 50^th percentile (median) test score

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Winter Collection: Human Resources

New Hires: timeline for reporting new hires is changing to align with the rest of the reporting

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Winter Collection: Finance

Intercollegiate Athletics screening question: The screening question has been reorganized to streamline question and clarify related data

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Takeaways

Shift toward recognizing alternative gender and race/ethnicity categories
Updates for alignment of student cohorts (new incoming students in Fall should align with other OM and 12-Month Enrollment reports)
Changes for reporting Dual Enrollment students
Increased capacity to report student employment and graduate student metrics

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Agenda

2021-2022 Overview

Changes in IPEDS reporting

2022-23 through 2024-25 Proposed Changes
IPEDS Summary Tables
Custom Comparison Groups for Data Feedback Reports

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IPEDS Summary Tables

https://nces.ed.gov/ipeds/SummaryTables/

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IPEDS Summary Tables

Now able to create charts!

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Agenda

2021-2022 Overview

Changes in IPEDS reporting

2022-23 through 2024-25 Proposed Changes
IPEDS Summary Tables
Custom Comparison Groups for Data Feedback Reports

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Custom Comparison Groups for Data Feedback Reports

Annual Data Feedback Report (DFR): benchmarking tool to compare institution’s IPEDS data with peers
Each year the DFR is emailed to IPEDS Keyholders and Coordinators and then to Presidents/CEOs
May select a custom comparison group to make the DFT more useful for campus leadership

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Selecting Custom Comparison Group

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Selection of Comparison Group

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Submission of Custom Group

Due by July 12, 2022
Additional instructions on creating upload file available under the help menu

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Questions?

Please feel free to email me at:

Meredith.Abrams@domail.maricopa.edu

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The Maricopa County Community College District (MCCCD) is an EEO/AA institution and an equal opportunity employer of protected veterans and individuals with disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, or national origin. A lack of English language skills will not be a barrier to admission and participation in the career and technical education programs of the District.

�The Maricopa County Community College District does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities. For Title IX/504 concerns, call the following number to reach the appointed coordinator: (480) 731-8499. For additional information, as well as a listing of all coordinators within the Maricopa College system, visit www.maricopa.edu/non-discrimination.

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maricopa.edu