Agenda 📥

Goal ✅

Structure 🔧

Why? 💡

The Design Storyboard that follows exists as an option we have tried and tested. Feel free to swap, remix and redesign with the tooling you’re most comfortable and familiar with that will help you deliver the outcomes you desire.

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For support making sense, using or re-imagining this Design Storyboard, please join The Refi Spring Community Support Calls powered by Wise Crowds.

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00

Who / Roles

Groups 🎤🥁🎸

Total: 20 Mins

X min

Agenda 📥

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Will vary in size from

1 silent reflection

2 dialog

3 triads

4 often following 2

6 largest acceptable sub-group

All together in plenary

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Goal ✅

Structure 🔧

Why? 💡

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Decide who is speaking and supporting in host function

001

Who / Roles

Groups 🎤🥁🎸

Total:

X Mins

X min

This is a Design Storyboard and it exists to support hosts to clarify a detailed agenda that will organize participant attention.

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We suggest that you create some simplified visual for participants to follow along with for the day of the event.

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The Design Storyboard that follows exists as an option we have tried and tested. Feel free to swap, remix and redesign with the tooling you’re most comfortable and familiar with that will help you deliver the outcomes you desire.

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Agenda 📥

1 – Overview of Open Space Tech.

5 min

X min

002

All

2 – What topic, question or case would you like to be part of the conversation about?

Together or alone

5 min

3 – Everyone with a topic presents what they are about.

All

1 min per presenter

4 – Go through the topics and do a show of hands for interest

All

5 min

Total:

45 Mins

5 – Create the agenda

5 min

Interested

Time / Type

Spaces

Agenda

Goal ✅

Structure 🔧

Why? 💡

Who / Roles

Agenda 📥

002

Goal ✅

15 min

15 min

Breathing space

Event 1

Event 2

Event 3

Event 4

Agenda 📥

002

Goal ✅

Spaces

Fully User Generated

Pre Defined

as an Option

Pre Defined

Options

Pre Defined Plenary

Time

Agenda 📥

Goal ✅

Structure 🔧

Act 1: Get to Know One Another

1 Welcome: Create brave space for deep focus

2 Break the Ice: New people and ways of interacting

3 The Way: Define together our positive direction

4 Squad up: Uncover assets for new opportunities

Act 2: Squad Formation and Project Selection

5 Big Easy: Maximum impact with minimal effort

6 Outcomes Where we are going and how we’ll know

7 Pathfinder: The small projects that gets us started

Act 3: Get Practical

8 Map it out: Short term plan of shared small steps

9 Coms Check: Channels, work spaces and check-ins

10 Working Out-Loud: Promote, connect and nudge

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00

2 Days

1

2

3

4

5

6

7

8

9

10

Agenda 📥

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There is an important question at the heart of activating collaborative networks:

How, and when in the program, might groups be formed?

Our simple recommendations:

1. Prioritize Locality: people who live near each other makes things easier.
2. Look for novelty and cross organizations: Weave new threads of relationships
3. Champion Diversity: outward, inward and in expertise, more differences = more potential

Whatever criteria you choose to prioritize I’d encourage you to work with invitations, self organization and take notes on the natural experiments that surely will occur.

In terms of when, context is the primary driver. This program presumes group formation Act 2.

Goal ✅

Structure 🔧

Why? 💡

02

Groups 🎤🥁🎸

Agenda 📥

Time ⏰

3 rounds of 1-1 conversations For each 1-1 pick 1 or all prompts:

• Why is it important for you to be here today?
• On whose shoulders do you stand?
• If you were to make a T-shirt for yourself, what would it say?

5 min

5 min

5 min

9:20

Act1.1

Goal ✅

Structure 🔧

Why? 💡

Who / Roles

Total:

20 Mins

2

2

2

Agenda 📥

Goal ✅

Structure 🔧

Why? 💡

1- In pairs: Tell a story of when you did not feel heard, seen or respected.

-The other person listens without interrupting and asks “Anything else”?

-Switch roles.

2 - Pair debriefs:

- When I was telling my story I felt…

-When I was listening I felt…

3 - In groups of 4. Share reflections and look for patterns & meaning.

4 - Individually, rate the most relevant points from the discussion from 1 - 5. Gather the inputs and share the top 5.

7 min p/p

10:20

Act1.2

Who / Roles

Groups 🎤🥁🎸

Total:

60 Mins

X min

6 min

20 min

20 min

All

2

4

2

Agenda 📥

Goal ✅

Structure 🔧

Why? 💡

1 - Tell a story of a time where you worked with a great team. What did they do? What did you do, personally? What made success possible?

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2 – Join a new pair of peers and tell your partner’s story to the new pair. Look for patterns, insight and significance

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3 - Each group share out the one aspect that EVERYone needs to hear

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10:50

Act1.3

Who / Roles

Groups 🎤🥁🎸

Total:

30 Mins

X min

5 min p/p=10

10 mins

10 mins

All

4

2

Agenda 📥

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​

​

Goal ✅

Structure 🔧

Why? 💡

5 min

11:30

Act1.4

Who / Roles

Groups 🎤🥁🎸

Total:

40 Mins

X min

1 - One person considers the principles, the other inquiries and takes notes. They ask some version of “Why?” or “What makes this important to you?” 9 times

• Use “thank you” to interrupt long monologues
• Throw in some non-why questions:
• Anything else?
• What kind of X is that X?

2 - Switch roles and repeat.

3 - Create purpose statements

4 - Look for patterns

5 min

10 min

Purpose statement:

“I am here to (1 - Strong verb) (2 - Subject [specific what or who]) (3 - Bad or unwanted things)”

Ex. I am here to (1 - replace) (2 - unwitting practices that) (3 - exclude, stifle innovation and over-control)

4

2

2

5/5 min

1/2

Agenda 📥

Goal ✅

Structure 🔧

Why? 💡

1 - Client asks for help / advice considering: “What question, situation or challenge would open up a world of possibility for me if resolved?”

2 - Consultants ask clarifying questions - no advice yet!

3 - Client turns around and listens while consultants talk with each other.

4 - Client offers take away

5 - Rotate until everyone has a turn as client

2 min

15:30

Act2.1

Who / Roles

Groups 🎤🥁🎸

Total:

90 min

X min

Groups of 6: �1 client, rest consultants.

3 min

8 min

2 min

Agenda 📥

Goal ✅

Structure 🔧

Why? 💡

1 Imagine you’re the villain of cartoon and your goal is to extract, pollute and take advantage of those in your local community, making their lives difficult What would you do to create the worst possible outcomes?

2 Which of those are the most likely to happen, even accidentally? Place those in “Creative Destruction”

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16:00

Act2.2

Who / Roles

Groups 🎤🥁🎸

Total:

30 Mins

X min

Groups of 6

1 - 2 - All

1 - 2 - All

2 - 5 - 8 min

2 - 5 - 8 min

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Agenda 📥

Goal ✅

Structure 🔧

Why? 💡

1 Using a talking object, everyone shares reflections and observations from the first round. The one with the object speaks and decides who to get it. Turns can be skipped.

What skills, resources & relationships would you gladly share with members of this group? (must be actual! Be conservative!) How might we address the challenges with them?

2 Go around to the group a second time responding to one another’s shares.

3 - Engage in open conversation without the talking object

4 - Using a talking object, everyone shares take aways from the conversation.

6 min

16:30

Act2.3

Who / Roles

Groups 🎤🥁🎸

Total:

30 Mins

X min

Groups of 6

6 min

12 min

6 min

write on post-it’s to Inventory skills, resources, relationships + how they can be used.

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Agenda 📥

Goal ✅

Structure 🔧

Why? 💡

17:00

Act2.4

Who / Roles

Groups 🎤🥁🎸

Total:

20 Mins

X min

1 - With the challenges at hand how might we recombine our assets to address one?

2 - On an index card write the idea you want to make / see / experience happen.

3 - Trade cards randomly and score from 1 (low) to 5 (high), Impact and Effort

4 – Add up the Impact scores and subtract the Effort scores, read the highest scoring card out loud

3 min

All (silent)

All (silent)

5 min

All

Groups of 6

1 min, 5 times

3 min

Rated index cards

Agenda 📥

Goal ✅

Structure 🔧

Why? 💡

6 min

09:30

Act3.1

Who / Roles

Groups 🎤🥁🎸

Total:

30 Mins

X min

Groups of 6

One person takes on the role of host, ensuring all questions are answered.

Another acts as Scribe, responsible for taking notes.

• When we have achieved our purpose, what will it look like?
• How will it feel?
• Who will be impacted?
• What will we see here and notice that lets us know we’re on track or there?
• We are wrong if…

6 min

6 min

6 min

6 min

Test Card:

• We believe that…
• To verify that we will…
• And measure…
• We are wrong if…

Agenda 📥

Goal ✅

Structure 🔧

Why? 💡

1 - On the Ecocycle sheet:

• Place your squad’s pathfinder project(highest scoring card + test card) in the Maturity phase

2 - Reflect: What actions will you and the group need to undertake to get from Regen through Birth and Maturity? Where do those actions belong? Discuss and place

3 - Reflect: What additional steps should you consider to do after you are finished that could lead to your next project from Maturity back to Regen? Where do those actions belong? Discuss and place

10:30

Act3.2

Who / Roles

Groups 🎤🥁🎸

Total:

60 Mins

X min

1 - 2 - All

5 min / 10 min / 15 min

1 - 2 - All

5 min / 10 min / 15 min

Groups of 6

Ecocycle worksheet

Agenda 📥

Goal ✅

Structure 🔧

Why? 💡

1 - Calendar invites

(30 mins every 2 weeks)

What did we learn?

What is the impact?

Now what do we do?

2 - Group chat

To celebrate actions and nudge

3 - Task overview

To keep track of actions-to-who

4 - Docs

To take notes and upload work

5 - Nudge Protocol

48h pre-spoken to delivery

6 - Work Out Loud!� Document&Share to Socials as you go

7 - Prepare Show and tell stations

11:00

Act3.3

Who / Roles

Groups 🎤🥁🎸

Total:

30 Mins

X min

Links pinned in chat

Agenda 📥

Goal ✅

Structure 🔧

Why? 💡

1 - Split into 6 groups, so that one person from each squad is in each group.

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2 - Each group visits a squad’s workspace, the person from that squad briefly shares about the challenge, their project. Visitors ask questions, offer feedback and make suggestions, leaving artifacts on post-its

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3 - Shift and Share until everyone has seen each other’s projects

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12:30

Act3.4

Who / Roles

Groups 🎤🥁🎸

Total:

90 Mins

X min

10 min

10 min

10 min x ?

Agenda 📥

Goal ✅

Structure 🔧

Why? 💡

1 - What did you see, hear and notice about the ReFi Spring?

2 - What can you infer from that data? What is the meaning, impact and conclusions?

3 - Now Based on the above, now what do you want to do based on the above) with no more time, authority, resources or as baby steps, to spread the vibes?

4 – Share out in the middle what EVERYone needs to hear

1/3/6/5 min

Day2:7

Who / Roles

Groups 🎤🥁🎸

Total:

60 Mins

X min

1 - 2 - 4 - All

1/3/6/5 min

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1 - 2 - 4 - All

5/10 min

15 min

All

17:00

1 - 3

Agenda 📥

1 – Overview of Open Space Tech.

5 min

X min

14

All

2 – What topic, question or case would you like to be part of the conversation about?

Together or alone

5 min

3 – Everyone with a topic presents what they are about.

All

1 min per presenter

4 – Go through the topics and do a show of hands for interest

All

5 min

Total:

45 Mins

5 – Create the agenda

5 min

Interested

Time / Type

Spaces

Agenda

Goal ✅

Structure 🔧

Why? 💡

Who / Roles