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Federal Programs�University

FEBRUARY 23, 2023

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AGENDA

  • Let’s Celebrate

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  • Pulse Check

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  • Federal Programs Planning for FY24
    • Timeline
    • Review Comprehensive Needs Assessment Process & Phases of Implementation
    • Planning Meetings

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  • Federal Grant Updates
    • Application & Amendment Updates
    • ARP Homeless II Grant
    • Quarterly Claiming & Claiming Criteria
    • Claiming Tips

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Let’s Celebrate�100% Spend Down of Expiring Grants

Spent 100% of ESSER II funds:

  • Bettis Prep
  • Bridges Prep
  • Compass Collegiate
  • East Link
  • Midlands Arts Conservatory
  • Meyer Center
  • York Prep
  • Youth Leadership Academy

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Spent 100% of ESSER III funds:

  • Compass Collegiate
  • Midlands Arts Conservatory

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Spent 100% of FY22 Grants:

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PULSE CHECK

Waterfall of Comments

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  • Take the next minute to think about something you are excited about regarding your school’s Federal Programs this year.

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  • Type it in the chat box but wait to hit enter until we countdown to hit send.

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Let’s Find Out What You Know

Go to www.kahoot.it and enter the game PIN!

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2023-2024 Federal Program Planning

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Federal Programs Timeline

Begin CNA Process

Continue CNA Process

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Hold Internal Planning Meetings

Hold External Planning Meetings

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SCDE Releases Preliminary TI, TII, & TIV Allocations

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Schools Develop Plans based on Preliminary Allocations

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May 15th – Planning Meeting Documentation Due

Preliminary Applications Due to SCDE

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TI – July 1st

TII – July 31st

TIV – August 31st

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WHERE TO START?��NEEDS ASSESSMENT

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HOW TO PLAN

“I don’t know which grants our school will qualify for or how much funding we will receive! How do I plan without this information?”

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  • Schools SHOULD NOT include federal grants as part of budget
  • Schools SHOULD analyze data, determine needs in all areas, and create strategies to address the needs

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  • Currently, schools will not know which grants they qualify for or how much they may receive.
  • So, where SHOULD schools start the planning process?

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Comprehensive Needs Assessment

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NEEDS ASSESSMENT��WHY DO IT? WHAT IS IT?

Why do a needs assessment?

  • ESEA requires schools to complete a needs assessment for Title I, Title II, and Title IV
  • An effective needs assessment helps stakeholders and system leaders understand how the pieces of a complex educational system interact.
  • The goal of a needs assessment is to help educators identify, understand, and prioritize the needs that districts and schools must address to improve performance.

What is it?

  • Needs assessment is, first and foremost, a process – a process that can help educators at all levels successfully identify, understand, and better address educational challenges.
  • Generally defined as a systematic examination of the gap that exists between current state and desired state of an organization and the factors that can be attributed to this gap.

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COMPREHENSIVE NEEDS ASSESSMENT

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NEEDS ASSESSMENT��PROCESS

Four Elements Essential for Successful Needs Assessment

Needs Assessment Guidebook (May 2018)

State Support Network

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NEEDS ASSESSMENT��PHASES OF IMPLEMENTATION

Phases of Implementation

Create a plan – Collect & Analyze Data – Determine Needs – Prioritize Needs – Create Strategies to Address Needs – Determine Funding Opportunities – Apply Funding to Strategies

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BREAKOUT ROOMS

Room # = Group #

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  1. Designate notetaker and speaker
    • Download Discussion Guide for taking notes – see chat box for link
    • Save notes and download to FPU Session #5 – 2.23.2023 google drive located in chat box
  2. Discuss & Take Notes: How does your school implement this phase of the Comprehensive Needs Assessment? Who is involved in this phase? What questions are being asked during this phase?
  3. Review “Cheat Sheet” - bottom of your notetaking page
    • Add additional notes based on discussion
  4. Review & Take Notes: What challenges exist in this phase?

Group 1

Group 2

Group 3

Group 4

Group 5

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Create a plan – Collect & Analyze Data – Determine Needs – Prioritize Needs – Create Strategies to Address Needs – Determine Funding Opportunities – Apply Funding to Strategies

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PLAN PHASE

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Create a plan – Collect & Analyze Data – Determine Needs – Prioritize Needs – Create Strategies to Address Needs – Determine Funding Opportunities – Apply Funding to Strategies

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COLLECT AND ORGANIZE DATA PHASE

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Create a plan – Collect & Analyze Data – Determine Needs – Prioritize Needs – Create Strategies to Address Needs – Determine Funding Opportunities – Apply Funding to Strategies

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INTERPRET INFORMATION PHASE

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Create a plan – Collect & Analyze Data – Determine Needs – Prioritize Needs – Create Strategies to Address Needs – Determine Funding Opportunities – Apply Funding to Strategies

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DETERMINE PRIORITIES PHASE

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Create a plan – Collect & Analyze Data – Determine Needs – Prioritize Needs – Create Strategies to Address Needs – Determine Funding Opportunities – Apply Funding to Strategies

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CONNECT TO IMPLEMENTATION PHASE

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COMPREHENSIVE NEEDS ASSESSMENT

Remember: The ultimate goal of the comprehensive needs assessment is increased student performance.

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SCPCSD Federal Programs Comprehensive Needs Assessment

Template

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Planning Meetings

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FEDERAL PLANNING MEETINGS

FY24 Planning Meetings

  • Schools may combine federal program planning meetings
  • Best practice: Internal and external meetings
    • External meeting is required – monitoring team will look for documentation for this meeting
  • Remember to file the following evidence as documentation:
    • Meeting Invitation/Notice
    • Sign-in sheets – (Title, Date, Time)
    • Agendas (see slide 18 for items to include on agenda)
    • Handouts, PowerPoints, etc.
    • Meeting Minutes - (Title, Date, Time)

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STAKEHOLDER ENGAGEMENT

Who should participate in the planning process?

Schools must have documentation to show that stakeholders were invited to participate in the planning process.

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COMPREHENSIVE NEEDS ASSESSMENT

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Exit Ticket

What Worked?

What Didn’t Work?

What Questions Remain?

Scan QR Code or copy the following link into your browser: https://padlet.com/tsweet4/4bs1yo6zgprx0x0v

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RESOURCES

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CONTACTS

Tracie M. Sweet

Director of Federal Programs

Phone: 803-960-8609

Email: tsweet@sccharter.org

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Becky Huggins

COVID Impact Coordinator

Phone: 803-608-1091

Email: rhuggins@sccharter.org

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Tatiana Velez

Federal Programs Assistant

Phone: 803-212-8326

Email: tvelez@sccharter.org

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