AGM Presentation 2023

Housekeeping

• Please place yourself on mute and video off
• Attendance: Please enter your full name in the chat bar for our records
• Apologies: Please enter apologies with full name of an individual not attending in the chat bar
• We have several items to vote on. Digital voting polls will open on your screen and be able to be voted upon for 30 seconds, with results provided after polling closes
• There will be a Q+A session after Helen Brown’s presentation. You can ask questions in the chat bar which will be read out at the end.
• Enjoy!

Poll 1: Apologies

Whakatauki

Ko tō hoe, ko taku hoe, ka tere te waka e - With your paddle and my paddle, the waka will travel quickly.

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We, as an Association, have made 2022-2023 another successful year, and it is due to the hard work, passion and commitment from all of our members that this result has been achieved.

Poll 2: Confirmation of Minutes of 2022 AGM

Matters Arising from Minutes of 2022 AGM

President’s Report

Poll 3: Passing of President’s Report

Advocacy

Submissions include:

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• Letters sent to Chief Archivist, Archives New Zealand Minister for Arts, Culture and Heritage and Vice-Chancellor of VUW in support of our sector
• Feedback to a wide variety of government organisations on retention and disposal

Projects (DIA, NZ Defence Force, GCSB etc.)

• Attending Open Polytechnic SAG meetings
• Feedback submitted during review of Listed of Protected Records

Events & Initiatives

• Lunchtime Kōrero Brown Bag Lunch’s with all branches
• Collaboration:
• Joint events with NDF and RIMPA
• MoU’s renewed with ASA and RIMPA
• Continued discount rates for Open Polytechnic courses
• Website Redevelopment Completed - More to come!
• Meetings with Chief Archivist(s) and Archives Council
• Workshops and events within branches
• Incorporated Societies Act 2022 - Constitution changes and updates
• Member of Open Polytechnic Special Advisory Group (SAG)

Otago/Southland Branch

• IRM Group presentations throughout 2022/23
• Records Management and Digitisation training session run by Andrea McIntosh from AKiDA Consulting.
• Southland Heritage Kōrero in March
• Lunchtime Kōrero – “Show and Tell” and Southland Heritage Month
• Continuing to liaise with Dunedin City Council on Archives Storage and improvement
• ARANZ / LIANZA / Cultural Heritage Mixer at Tū Tonu at the Otago Museum

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Wellington Branch

• ARANZ-GLAMR Meetup in May 2023 in association with Victoria University, featuring a talk by the Mahi Whanake tīma on their mahi at the Alexander Turnbull Library. They discussed the three collections they are working on: The John Scott architectural records, the C.K Stead literary papers and Shona Rapira Davies’ artist records.
• Winter Solstice ARANZ Wellington meet-up in early July 2023 at the Thistle. A lively turnout of members and very positive feedback from those who attended.

Central Districts Branch

• Archivist’ Day Out co-hosted with the School Library Association of New Zealand Aotearoa (SLANZA) in Feilding on 24 September 2022
• Annual Christmas Dinner held on 7 December 2022
• Hosted and organised one of the talks in the online ARANZ Lunchtime Kōrero Series - Patrick Power presented on the recent Review of New Zealand Records Keeping Standards
• Committee initiated work on expanding the set of guides on local institutions that hold archival collections - addition of Taranaki and Hawke’s Bay/Gisborne regions

Regional Interest Groups (RIGs)

• Joint events in Canterbury in conjunction with National Digital Forum (NDF) and local history group, CANTAGE
• Auckland RIG meeting at the University of Auckland to present award to Lucy Mackintosh, winner of the 2022 Ian Wards prize.
• Pool of funding available for any regional member without an active branch.

Council Portfolio Reports

Financial Report

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Financial Report: Resources

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• We end the year with $162,318 in the bank.
• Auditor did not encounter any significant difficulties.
• Bank balances looking good.
• Will start to benefit in FY23/24 from re-investment of term deposits at significantly higher interest rates.

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Poll 4: Passing of Financial Report

Poll 5: Re-Appointment of Auditor

Archifacts

• Mix of local, regional and national content, with 100+ pages and more images, in 2022
• Seeing increased revenue from advertisements
• Included issues faced day-to-day in our mahi
• Topics across Library, Art, Social Media, Archives, Records

Archifacts - Our Board

ALERT

• Quarterly newsletter bringing you updates from council
• Content from around New Zealand and the World
• Fun and interesting stories from the Archives and Information Management sector
• Try to keep it relevant and always lookin for stories or people to feature and/or highlight

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Membership

• Our membership fees remain steady for 2023-24 and are still one of the lowest in NZ for the GLAMiR sector

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• 2023-2024 membership stats:
• 178 memberships have been paid
• 315 membership invoices issues in total for the 2023-24 year

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Membership by branch

Membership by subscription type

Poll 6: Election of Officers

• Evan Greensides - President
• Jennie Hood – Vice-President
• Vacant - Treasurer
• Tom Riley - Awards Portfolio
• Sarah Welland - Archifacts Editor
• Brad Wija – Webmaster & Systems Admin
• Irina Winsley - Membership Portfolio
• Danya Anderson – ALERT Editor
• Michael Upton – Records Management

Poll 7: Appointment of Helen Clark as Patron

• Service as the Minister for Arts, Culture and Heritage throughout leadership as Prime Minister
• Public Records Act 2005 enacted
• The Association strongly supports and practices openness and transparency in all aspects of information management, in alignment with work at the United Nations Development Group
• Governance of and experience with the information sector would be highly supportive of the Association

Awards

• Ian Wards Prize for 2022: Shifting Grounds: Deep Histories of Tāmaki Makaurau Auckland by Lucy Mackintosh
• Michael Standish Award for 2022: Preserving Personal Social Media Accounts, Now and into the Future, by Valerie Love
• Long list of 17 excellent articles for Ian Wards Prize 2023

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ASA-ARANZ Joint Conference

Christchurch 2024

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Stay Tuned!

General Business

Helen Brown - The Ngāi Tahu Archive & Digital Repatriation