1 of 50

BEFORE WE GET STARTED

TO SUBMIT A QUESTION:

In-person

Please use the provided cards and ask one question per card.
Take as many cards as you need.
Please turn in the cards to district staff who are roaming the room as you complete the cards.

Online

Submit questions using the QR code.

We will answer as many questions as we can in the available time, beginning with the questions asked on the cards.

PLEASE NOTE:

In order to answer as many questions as possible, moderators will not engage in back-and-forth conversations with the audience.
If you have follow-up questions or comments, please submit them using the online forms.

Thank you for understanding that we are trying to process a large volume of questions as efficiently as possible.

2 of 50

Community Meeting

Regarding Budget 2024-25

December 5, 2023

3 of 50

PURPOSE OF THIS MEETING

Understand why we are in this budget position
Review school closure/consolidation proposals:
Cost analysis
Facilities capacity
Transportation feasibility
Implications�
Next steps

Review areas for other potential �budget reductions
Timeline
Opportunities for questions & feedback

4 of 50

The Challenge

5 of 50

WHY NOW?

Fund Balance - In August 2023, learned the fund balance was projected to come in at 5.27% — the lowest in the past nine years. ��

2023 enrollment was lower than anticipated — even lower than the demographer’s lowest prediction.

Our fund balance needs to be at least 5%.

6 of 50

OUR CHALLENGE

Reduce expenditures by $3.5-$4.5 million for 2024-25�
Why?

Enrollment decline
Rising costs
No longer an excess in our fund balance (similar to a savings account)
Do not anticipate receiving additional state or federal funding

�To learn more about these reasons, watch this video.

NO ADDITIONAL STATE/FEDERAL FUNDING

7 of 50

COMPARING ENROLLMENT

3640.73

3424.76

We have almost 216 fewer students than we did in 2012-13,

which was when we began reviewing school closure/consolidation.

8 of 50

WE NEED TO REBALANCE

As enrollment has declined, we’ve adjusted staffing but we haven’t adjusted facility use
Small schools are inefficient and expensive to operate

9 of 50

WHY NOT ASK VOTERS FOR MORE MONEY OR INCREASE FUNDRAISING?

10 of 50

ECONOMIES OF SCALE

The more buildings we operate = less efficiency and fewer resources
Beyond the core classroom experience — variety of specialists and supports for students

11 of 50

Overview of Scenarios

12 of 50

SCENARIO A - HIGHEST SAVINGS

Physical Buildings (2) Closed

Ordway
Commodore

Schools Reimagined

Sakai will no longer be an Intermediate School.

Neighborhood elementary schools serve kindergarten - 5th grade
Woodward Middle School serves 6th-8th grades

Ordway students move to the vacated Sakai building and it serves students K-5. This becomes the neighborhood elementary school for the central region of Bainbridge Island.
Choice programs (Odyssey K-6, El Velero, Mosaic) are housed at the Sakai building (along with Ordway) and operate as their own cohort for core subjects but access the building for specialists, intervention and special education needs, cafeteria, recess, etc.
Odyssey 7/8 is relocated to WMS and operates as its own cohort for core subjects but accesses WMS for electives, cafeteria, clubs and sports, etc.
Eagle Harbor is relocated to Bainbridge High School and operates as its own cohort for core subjects but accesses BHS for electives, specialty courses, cafeteria, clubs and sports, etc.
BISD’s two preschool programs are housed at Blakely Elementary

13 of 50

COST ANALYSIS (A)

Estimated Savings $1,825,950

For details of estimated savings please review School Board Study Session video 11/27/23

14 of 50

FLOORPLAN (A)

Sakai Building

15 of 50

FLOORPLAN (A)

16 of 50

FLOORPLAN (A)

BHS 300 Building

WMS Building

17 of 50

TRANSPORTATION (A)

Minimal impact to existing bus routes

Small learning curve for office staff and drivers
Transportation costs remain relatively flat
Balances rider capacity for primary and secondary routes

18 of 50

IMPLICATIONS (A)

COST SAVINGS

Highest savings
Economy of scale difficult to achieve in three K-5 schools

FACILITIES

Closes our two oldest buildings
Requires use of portables at WMS and x̌alilic
Requires retrofitting at the Sakai building for young students (including a playground)

SCHOOL COMMUNITY

Ordway students & staff remain intact
Sakai community dispersed
Four programs/schools located in one building
Odyssey 7-8 no longer physically with Odyssey K-6

STUDENTS & STAFF

Students stay in the elementary setting through 5th grade
Removes the two-year transitions at Sakai & WMS
WMS students spend three years in the building
High special education impact, particularly at x̌alilic
Coordinating the needs of MTSS for the four programs/schools under one roof

…and more

19 of 50

SCENARIO B - MEDIUM SAVINGS

Physical Building (1) Closed

Either Ordway or Commodore. The building that remains contains the choice schools.

Schools Reimagined

Blakely and x̌alilic schools serve preK through 3rd grades for all neighborhood schools, including those sections currently housed at Ordway Elementary. (Ordway is no longer a neighborhood school.)
Sakai adds an additional grade level and serves grades 4th, 5th and 6th
Choice schools (Odyssey K-8, Mosaic, El Velero) are housed together in either the Ordway building or in the Commodore building.
Eagle Harbor is relocated to Bainbridge High School and operates as its own cohort for core subjects but accesses BHS for electives, specialty courses, cafeteria, clubs and sports, etc.

20 of 50

COST ANALYSIS (B)

Estimated Savings: $1,393,950

For details of estimated savings please review School Board Study Session video 11/27/23

21 of 50

FLOORPLAN (B)

Sakai Building

22 of 50

FLOORPLAN (B)

Blakely Building

x̌alilc Building

23 of 50

FLOORPLAN (B)

Commodore Building

24 of 50

FLOORPLAN (B)

Ordway Building

25 of 50

TRANSPORTATION (B)

Minor impacts to overall routes

Mixing of certain grade bands
Opportunity to review existing school start times
Some smaller routes packages generated

26 of 50

IMPLICATIONS (B)

COST SAVINGS

Economy of scale is maximized at K-6

SCHOOL COMMUNITY

K-8 Odyssey and Mosaic stay within the same building
Distributes the Ordway community

STUDENTS & STAFF

Students transition to Sakai for 4th grade, removing one year of elementary
Sakai students spend three years in the building
MTSS could run efficiently and effectively
Similar schedules, grade-band configurations & intervention needs

FACILITIES

No centrally located PreK-3 school
K-8 Options School would be smaller in enrollment than our other buildings
El Velero could potentially expand beyond 4th grade
No portables needed and minimal retrofitting required

…and more

27 of 50

SCENARIO C - LOWEST SAVINGS

Physical Building (1) Closed

Commodore

Schools Reimagined

Sakai remains a 5-6 school and Odyssey K-6 moves into available space at the school. Odyssey K-6 operates as its own cohort for core subjects but access building specialists, intervention staff and special education needs, cafeteria, recess, etc.
WMS remains a 7-8 school and Odyssey 7-8 moves into available space at the school. Odyssey 7-8 operates as its own cohort for core subjects but accesses WMS for electives, special education needs, cafeteria, clubs and sports, etc.
Mosaic would be housed at either Sakai or WMS and would operate as its own cohort but access building spaces for specialists, intervention services and special education services.
Eagle Harbor is relocated to Bainbridge High School and operates as its own cohort for core subjects but accesses BHS for electives, specialty courses, special education, cafeteria, clubs and sports, etc.

28 of 50

COST ANALYSIS (C)

Estimated Savings $486,100

For details of estimated savings please review School Board Study Session video 11/27/23

29 of 50

FLOORPLAN (C)

30 of 50

FLOORPLAN (C)

BHS 300 Building

WMS Building

31 of 50

TRANSPORTATION (C)

Virtually no impact to existing routes

32 of 50

IMPLICATIONS (C)

COST SAVINGS

Minimal cost savings

SCHOOL COMMUNITY

Significant impact to staff, students and families at COS
Limits impact to students/staff at other schools

STUDENTS & STAFF

Some retrofitting/ planning for Odyssey elementary needs (scheduling, playground, counter height, etc.)

…and more

33 of 50

What’s next?

34 of 50

IMPORTANT TO KNOW

The proposed scenarios will provide cost savings but none of them will save the full $3.5-$4.5 million. �Additional cuts will be required.
We rely on our District Improvement Plan to serve as our Northstar. “What is best for our students?”

35 of 50

HOW THE SCENARIOS IMPACT CLOSING THE BUDGET GAP OF $4.5 MILLION

$1.825 M

$1.39 M

$486,100

Additional $2.67 M

Additional $3.11 M

Additional $4 M

36 of 50

OTHER POTENTIAL AREAS FOR COST SAVINGS

The following are initial estimates of potential cost savings on reductions outside of potential school closures,and potential impact on our operations and ability to fulfill our DIP.

CATEGORY	EXPENSE
Certificated / Non-Direct Classroom Instruction e.g., staff who provide support to programs, teachers, and parents outside of the classroom Some of these position reductions could make it more difficult to fulfill our DIP goals.	$1,755,000
Certificated / Adjust Sectioning & Class Size (staffing to enrollment) Further analysis needed to understand impact on DIP.	$1,078,000
Certificated / Specialists & Electives K-12 Some of these reductions could reduce student electives or programs, and could make it more difficult to fulfill our DIP.	$523,600
Classified / Student & Classroom Support (does not include SpEd paras) These reductions would need to be further analyzed to estimate the impact on workload, and on the DIP.	$165,000
Classified / Office & Technical Support Further analysis needed to understand impact on DIP.	$264,000
Classified / Facilities Further analysis needed to understand impact on operations & DIP.	$153,000
District Administrators & District-Level Staff Further analysis needed to understand impacts	$428,000
Reducing Substitute Costs	$97,000
Other Savings-Utilities, Athletics, Materials & Supplies Further analysis needed to understand impacts	$157,000
REDUCTION TOTAL	$4,620,600

37 of 50

PROCESS TO ClOSE THE BUDGET GAP

School closure/consolidation

Bring a formal recommendation of two options for the board to consider on December 14, 2023.
Following Policy 6883, this starts the 90-day period where the board will conduct one or more public hearings (dates TBD) to receive testimony on any issues related to the closure of a school. �If the board decides to move forward with school closure, a vote would take place on March 14, 2024.

Identify further district budget reductions

38 of 50

OPPORTUNITIES FOR FEEDBACK

BISD Committees & Partner Organizations

Special Education Program Council - December 6th, 4-5:30 p.m. in the BISD Board Room
District Budget Advisory Committee - December 6th, 5:45-7:15 p.m. in the BISD Board Room
PTOCC - December 7th, 9 a.m. at Blakely Elementary
School PTO meetings in December/January - Times/dates shared at the school level
Staff meetings in the next four weeks - Times/dates shared at the school level
Labor organization leadership meetings - Times/dates shared with labor organizations

Forms

39 of 50

40 of 50

BUILDING ENROLLMENT 2023-2024 *

Grades K-4

* Enrollment data as of November 1st

Blakely Elementary School	Head Count
Kindergarten	54
1st grade	72
2nd grade	72
3rd grade	77
4th grade	76
	351 students

x̌alilc Elementary School	Head Count
Kindergarten	51
1st grade	61
2nd grade	68
3rd grade	67
4th grade	75
	322 students

41 of 50

BUILDING ENROLLMENT 2023-2024 *

Grades K-4

* Enrollment data as of November 1st

Ordway Elementary School	Head Count
Kindergarten	56
1st grade	80
2nd grade	70
3rd grade	68
4th grade	73
	347 total

El Velero
22	Kindergarten
25	1st grade
20	2nd grade
22	3rd grade
19	4th grade
108	students

Ordway Head Count includes students currently in El Velero Spanish Immersion

42 of 50

BUILDING ENROLLMENT 2023-2024 *

Grades K-4

* Enrollment data as of November 1st

Odyssey Multiage K - 4	Head Count
Kindergarten	16
1st grade	22
2nd grade	17
3rd grade	23
4th grade	26
	104 students

Odyssey Multiage	Head Count
5th grade	22
6th grade	24
7th grade	26
8th grade	24
	96 students

NOTE: Odyssey is currently a K-8 school

43 of 50

BUILDING DEMOGRAPHICS ~ Grades K - 4

	Blakely 351 students	x̌alilc 322 students	Ordway 347 students	Odyssey K - 4 104 students
White	81.4%	77.6%	65.4%	77.7%
Multi-Racial	10.3%	11.2%	14.6%	9.7%
Hispanic/Latinx	4.6%	6.5%	13.4%	9.7%
Asian	2.6%	3.1%	5.4%	2.9%
Black or African American	0.9%	1.2%	1.1%	0
Native Hawaiian or Pacific Islander	0	0.3%	0	0
American Indian or Alaskan Native	0.3%	0	0	0

Free/Reduced Lunch	6.6%	7.7%	14.0%	7.8%
Special Education	17.7% ^	24.4% ^	21% ^	7% ^
504 Plan	6.3% ^	2.8 % ^	2.5% ^	*
English Language Learner	1 student	1 student	14 students	2 students

^ = 2022-2023

44 of 50

BUILDING ENROLLMENT 2023-2024 *

Grades 5 & 6

Sakai Intermediate School	Head Count
5th grade	235
6th grade	226
	461 students

Odyssey Multiage 5/6	Head Count
5th grade	22
6th grade	24
	46 students

45 of 50

BUILDING DEMOGRAPHICS ~ Grades 5 & 6

	Sakai Intermediate 461 students	Odyssey 5 & 6 46 students
White	74.8%	80.4%
Multi-Racial	12.1%	8.7%
Hispanic/Latinx	8.2%	6.5%
Asian	3.7%	2.2%
Black or African American	0.9%	2.2%
Native Hawaiian or Pacific Islander	0.2%	0
American Indian or Alaskan Native	0.4%	0

Free/Reduced Lunch	8.2%	8.7%
Special Education	15.1% ^	13% ^
504 Plan	11.9% ^	*
English Language Learner	1 student	0 students

46 of 50

BUILDING ENROLLMENT 2023-2024 *

Grades 7 & 8

Woodward Middle School	Head Count
7th grade	237
8th grade	267
	504 students

Odyssey Multiage 7 / 8	Head Count
7th grade	26
8th grade	24
	50 students

* Enrollment data as of November 1st

47 of 50

BUILDING DEMOGRAPHICS ~ Grades 7 & 8

	Woodward MS 504 students	Odyssey 7/8 50 students
White	74.2%	78%
Multi-Racial	10.1%	10%
Hispanic/Latinx	9.5%	12%
Asian	5%	0
Black or African American	0.8%	0
Native Hawaiian or Pacific Islander	0.2%	0
American Indian or Alaskan Native	0.2%	0

Free/Reduced Lunch	8.6%	14%
Special Education	8.4% ^	12% ^
504 Plan	15% ^	All K-8 = 11.6% ^
English Language Learner	3 students	1 student

48 of 50

BUILDING ENROLLMENT 2023-2024 *

Grades 9 - 12

Bainbridge High School	Head Count	Actual
9th grade	273	269.99
10th grade	292	288.68
11th grade	308	293.69
12th grade	277	264.02
Total students	1150	1116.38

Eagle Harbor High School	Head Count	Actual
9th grade	17	16.87
10th grade	25	23.74
11th grade	14	13.92
12th grade	25	12.89
Total students	81	67.42

* Enrollment data as of November 1st

Head count = total number of students enrolled at the school

Actual = FTE or “Full Time Equivalent” status of each student at the school

49 of 50

BUILDING DEMOGRAPHICS ~ Grades 9 -12

	Bainbridge HS 1150 students	Eagle Harbor HS 81 students
White	77.3%	73%
Multi-Racial	9.3%	10.8%
Hispanic/Latinx	7.9%	8.1%
Asian	4.2%	4.1%
Black or African American	0.8%	2.7%
Native Hawaiian or Pacific Islander	0.1%	1.4%
American Indian or Alaskan Native	0.4%	0

Free/Reduced Lunch	8.6%	17.6%
Special Education	7.6% ^	38% ^
504 Plan	22.3% ^	16% ^
English Language Learner	12 students	1 student

50 of 50

CONDITION OF FACILITIES

The majority of BISD school facilities are in good condition and have a significant life expectancy with the exception of Commodore* and Ordway*.

BHS

100 Building (50+)
200 Building (50+)
300 & 400 Building (20+)
500 Building (15+)

WMS - (20+)
Sakai - (25+)
Halilts - (40+)
Blakely (50+)
Commodore - (past its useful life)
Ordway - (past its useful life)

*The Ordway and Commodore school buildings lack the necessary structural components to comply with modern code in terms of seismic tolerance due to their age and date of construction. Building finishes are worn and the floorplans of each building do not support 21st century learning environments.