Kicking off the next steps in partnership:
https://plos.org/resources/for-institutions/institutional-account-participants/
Managing your PLOS Partnership
Agenda
Meet the team
PLOS Partnerships Team: partnerships@plos.org
Sara Rouhi
Director, Strategic Partnerships, �PLOS
New agreements, changing agreements, exploring new models, exploring new forms of partnership
Kelsey McMahon
Customer Care Coordinator, PLOS
partnerships@plos.org
Invoices, billing, reports, contact information, CCC RightsLink, �general inquiries
Ulrike Wiechern
Accucoms Regional Sales Manager for Germany, Austria and Switzerland
ulrike@accucoms.com
Setting up your account and author eligibility
Implementation is set based by title/billing system
PLOS Internal Billing system via Editorial Manager
Aiming to identify unified billing solution in 2023 for implementation by 2024.
At submission, author-provided metadata indicates if the accepted manuscript is eligible
Submissions instructions for Editorial Manager (9 Titles)
Detailed instructions on next slide and later in this presentation.
Detailed author instructions for Flat Fee and Global Equity titles
How does PLOS verify author eligibility?
PLOS Internal Billing system via Editorial Manager
How does your institution verify eligibility?
Institutions will receive a monthly accepted manuscripts (MAM) report showing the following for every paper accepted in the previous month:
Institutions have 14 days to approve/deny the papers listed in the report.
Contact institutionalbilling@plos.org to accept/deny papers attributed to the agreement and copy partnerships@plos.org.
You can review author eligibility monthly via the Monthly Accepted Manuscript (MAM) report
Metadata fields included: Externally facing metadata (except italics)
Metadata fields included: internal PLOS fields
Monthly report FAQ here: https://docs.google.com/document/d/1yetbOWG4dkU4uPi0DPwbT8a7fAgO8K9LI4J4J48l_34/edit?usp=sharing
�View a sample report here.
What happens if an author makes a mistake?
If authors do not follow instructions they may receive an invoice for an APC at acceptance. They or the library can:
We will verify their eligibility, rescind the invoice and attribute the paper to the institutional agreement.
This happens from time to time and is not a big deal and quickly handled.
CAP journals: No action for authors until papers are accepted
Community Action Publishing titles piloting RightsLink platform:
With highly selective titles the time to publication is usually longer and fewer papers are accepted.
Institutions may go several months before receiving notification of a published manuscript.
Detailed author instructions for Community Action Publishing titles (with billing via RightsLink)
PLOS Medicine, PLOS Biology & PLOS Sustainability and Transformation offer a “quote” view
ALL authors (regardless of CAP participation status) will have the same experience when submitting via Editorial Manager:
“Quote” is generated by CCC RightsLink
Should authors select “View Publication Fees” they will be redirected to a “Quote” from CCC that takes into account their agreement terms.
The quote approximates their fees based on their agreement type and institutional affiliation.
When an author’s paper is accepted, the library receives a notification
If you do not wish to accept/reject these papers in real time, you can set up “automatic approvals” via the RightsLink platform.
(See question #6 in RightsLink FAQ for libraries).
CAP journals: At acceptance, author prompts approval in RightsLink
If authors do not follow instructions they may receive an invoice for an APC at acceptance. They or the library can:
We will verify their eligibility, rescind the invoice and attribute the paper to the institutional agreement.
This happens from time to time and is not a big deal and quickly handled.
You will also see accepted papers from RightsLink in the Monthly Accepted Manuscript report.
Step -by-step instructions for authors
(Demo: view in presentation mode)
Author eligibility is explained in submission guidelines for all journals…
https://journals.plos.org/water/s/submission-guidelines
https://journals.plos.org/plosone/s/submission-guidelines
https://journals.plos.org/plosmedicine/s/submission-guidelines#loc-cap
Authors should visit our site to confirm which journals are covered by their agreement. This will update January 1.
BOOKMARK THIS LINK!
https://plos.org/resources/for-institutions/institutional-account-participants/
To be eligible for FREE publishing with PLOS you must
4. Contact PLOS if you have questions
2. Make sure your author profile is affiliated with your institution
3. Declare your affiliation at the payment step
Check our website to ensure your institution participates:
https://plos.org/resources/for-institutions/institutional-account-participants/
1. Log into Editorial Manager
All submissions start in the PLOS submission platform, Editorial Manager. Login with your author login or your ORCID.
Each author has an account profile:
“Update my information”
Make sure your author profile is affiliated with your institution
Scroll to “Personal information” and update:
Scroll to “Institution Related Information
Begin your submission: Save and continue later any time…
Declare your affiliation during the submission at the payment step
Once you begin your submission, you can move around using the top level navigation; saving your work as you go
Declare your affiliation during the submission at the payment step
Payment is covered in the “Additional information” section
Declare your affiliation during the submission at the payment step
Scroll down to “Publication Fee.”
Select “My institution will fully pay.”
Within the Additional Information navigation, declare your affiliation during the submission at the payment step
Select your institution and continue with your submission. There will be no further prompts.
Declare your affiliation during the submission at the payment step. This step is critical to verifying your eligibility.
Questions?
Librarian Welcome Pack has several instruction guides for authors.
Reports
Two reports for partners - details here
Monthly accepted manuscripts - PLOS billing team
COUNTER usage stats - LibLynx
FAQ here: https://docs.google.com/document/d/1yetbOWG4dkU4uPi0DPwbT8a7fAgO8K9LI4J4J48l_34/edit?usp=sharing
Click to edit Master title style
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You can review author eligibility monthly via the Monthly Accepted Manuscript (MAM) report
Metadata fields included: Externally facing metadata (except italics)
Metadata fields included: internal PLOS fields
Monthly report FAQ here: https://docs.google.com/document/d/1yetbOWG4dkU4uPi0DPwbT8a7fAgO8K9LI4J4J48l_34/edit?usp=sharing
�View a sample report here.
PLOS also partners with OA Switchboard
https://theplosblog.plos.org/2022/07/plos-and-oa-switchboard-announce-partnership/
Currently we only provide the P1 reports but are hoping to expand our partnership.
Outreach and comms to your authors
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PLOS will contact all authors who have ever published with us from your org.
We have dedicated materials for library use.
We have dedicated author-facing materials.
We need your logo if you’re able to share! Please email it to partnerships@plos.org
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For those of you charging ATFs to your authors for PLOS ONE, Digital Health, Comp Bio, Genetics, Pathogens, and NTDs...we are updating banners/email language for you to use in messaging
Next steps
We’re proud to partner with you! https://plos.org/resources/for-institutions/institutional-account-participants/
Thanks!
Key contacts:
institutionalaccounts@plos.org (same inbox)
instititutionalbilling@plos.org for invoice inquiries.
Ulrike@accucoms.com for local language, local time-zone support.