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North Carolina Retired School Personnel�Region Directors �and �Associate Directors

May 23� 2024

Facilitator�Lena Chapman

336-337-0686�murrill2001@yahoo.com

ncrspvicepresident@ncae.org

�NCRSP Vice President

336 337 0686

Welcome

ncrsp.org

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Regions

Across the State

TEN

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Region Leadership Roles �and Responsibilities

Greetings
Introductions
Aim
Roles and Responsibilities

Strategic Planning� Organizing and Structure

Enhanced Skills� Communication� Digital and Designing� Meeting Management� Resources on Hand
NCRSP Trivia
Prizes and Closure��

� ��

Region Directors

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Mission: Members Are Our Mission

Aim: By the end of this session we will EXAMINE the role and responsibilities of the Regional Director, UNDERSTAND the challenges of leading the Board/members of the specified region of NCRSP and COMMIT to engaging members in responsible behavior and activities according to the guidelines of NCRSP.

I Understand

On a Mission

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Region Director�Roles and Responsibilities�Top Ten�

Leader of the Regional Board
Meet with your Region Board regularly
Communicate with Board members between meetings
Preside over meetings
Appoint standing committee chairs according to your NCRSP By-laws and Policies
Participate and provide leadership training and fund other regional leaders to attend
Attend state NCRSP Executive Board meetings
Participate in the state sponsored programs
Interpret region’s policies to your Board

“Leadership is plural not singular”

Region Directors

Got a Job to DO!

Top Ten

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Roles and Responsibilities�

Strategic Planning

Why Plan?

Set Directions and Priorities: It defines your organization’s view of success and prioritizes the activities that will make this view your reality. The strategy will help your members know what they should be working on, and what they should be working on first.
To get everyone on the same page

Once you define your strategic direction, you can get leaders and members� moving together to achieve the association’s goals.

To simplify decision making

Your strategy will have already prioritized the activities necessary for success.

To drive alignment�Your strategy serves as the vehicle for answering the question, “How can we better align all our resources to maximize our mission?”
To communicate the message�When your members know where you’re going, you allow even greater opportunities to maximize your success in getting there.�� This session is focused on you, the leader of the region, and on the vital role you play in facilitating an organized strategy throughout your association. � Let’s get started.

Region Directors

Roles Responsibilities

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Strategic Planning

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Organizing and Structure�Flow Chart

Members of NCRSP

Locals of NCRSP

Regions of NCRSP

NCRSP Retired Division -State Board

North Carolina Association of Educators

National Association of Educators

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Your Leadership�Communication�

1. Promote the use of appropriate NCRSP adopted logos at all levels and on all communications (print and electronic).
2. Encourage all levels to develop a websites.
3. Encourage linkage of local and region websites to state website.
4. Use all available sources of media for grassroots mobilization on issues
5. Provide links to appropriate sites

Leadership Planning

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Region Officers/Board of Directors

Director

Associate Director

Secretary

Treasurer

Communication Chair

Community Services Chair

Legislative Chair

Recognition Chair

Quality of Life

Other Standing Committee chairs may be added to your Board..

Local Presidents

Membership

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Your Leadership�Membership Chair

1. Encourage members to use payroll deduction as a preferred method of dues payment.
2. Encourage local associations to be more proactive in urging retiring members to roll over membership.
3. Regularly communicate benefits information to members.
4. Establish recruit, retain and renew strategies through meeting design, planning programs that address the goals and mission of NCRSP and member generated projects.
5. Develop mentoring plan for struggling locals.
6. Enlist assistance of local active associations in identifying possible candidates for leadership roles
7. Invite members and potential members to an organizational meeting.
8. Provide a grant to assist in revitalizing struggling locals.

https://www.ncrsp.org

Each ONE

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Your Leadership �Legislative

1. Work with the Legislative Committee and locals to assure an NCRSP presence in the legislature when identified issues are under consideration.
2. Encourage members to contact their legislators.
3. Remind members to donate to the campaign.

It’s Political

Place your creative ideas in the Chat.

Increased COLA

More Funding for Public Schools

PAC

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Your Leadership�Community Service�

1. Collaborate in projects in support of children and public education.
2. Collaborate in offering pre-retirement seminars.
3. Develop annual projects in support of children and public education which increase the visibility of NCRSP as a group.
4. Publicize the financial value of NCRSP volunteer hours to the community and state.

Community Service Planning

Volunteer Hours

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Other Committees

Memorial
Quality of Life
Election
Policy
Grants
Benefits
Others�

Planning

Committee Work

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Enhanced Skills

Communication: Digital and Designing

Necessary Tools:

Microsoft Office(Word Processor, Spreadsheet, PowerPoint,
PDF viewer/editor
Google email, Google Drive (Sharing files)
Website, Domain
Social Media Account(Facebook/Twitter/Instagram
Virtual Meetings (Zoom and Free Conference Calls
MailChimp (Newsletters/Emails
Phonevite (Phone tree calls
Imaging (letterhead/newsletter/documents
Texting

Technology Training is available!

�

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Meetings Made Simple�Presiding Over a Meeting�

Be recognized-raise of a hand
Motion is presented-“I move that we…”
Motion is seconded- “I second the motion.”
Motion is discussed- Discussion by attendants
Vote is taken on motion-a voice vote (“aye” or “nay”), by raising of hands
State the Results- ayes have it

Presiding

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Resources on Hand

Constitution: State/Region/Local
By-Laws: State Region/Local
Policies and Procedures: State Region/Local
Officers: State Regional/Local
Committee Chairs: State Region/Local
Staff State
Membership Spreadsheet Region
Budgets Region/State
Minutes State/Region
Financial Statements/reports Region
Calendar of Events State/Region/Local
Directory/Hard Copy/Electronic Region�

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B I N G O
I Am the Region’s Director	Submitted an Article to the Newsletter	Chaired a Committee	Attends Most Region Meetings	Attended other Local Meetings
Organized a Region’s Retreat	Submitted Volunteer Hours	Attended a State (NCRSP) Convention	Attended the GALA	Attended a State Convention (NCAE)
Made Contact with a Legislator	Read the�Panorama	FREE	Voted in the NCRSP Election	On more than two NCRSP Committees
Hosted a Zoom�Meeting	Completed�an NCRSP Audit	Donated to the NCFPSC	Presided over a Meeting	On the NCRSP Executive Board
Donated to PAC	Written a Strategic Plan	Know My Region’s Policies	Recruited a New Member	Voted for the New Regional Officers

Region’s Bingo

Know it All

Knowledge is Power

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NCRSP Trivia

Create your own�NCRSP Games

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NCRSP Jeopardy

https://jeopardylabs.com/play/north-carolina-retired-school-personnel

North Carolina Retired School Personnel

25 questions / State Officers Regions Staff NCRSP Training Tools You Can Use

Jeopardy

Win a Prize!

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North Carolina Retired School Personnel�Region Directors �and �Associate Directors

Leadership

Training

The END

Facilitator�Lena Chapman

Welcome

Lena Murrill-Chapman�NCRSP Vice President�