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SAP Procurement Processes

​

in S/4 HANA 2023

Consumables Scenaro

using FIORI APP

​

Basic Procurement Steps

Consumable Scenario

Vendor Master, Material Master

Info Record, Source List

PR, PO, GR, LIV

using Fiori Apps

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  1. Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App.
  2. Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.
  3. Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.
  4. Create Source List using “Manage Sources of Supply” Fiori App.
  5. Make settings in “Default Settings for Users” Fiori App.
  6. Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.
  7. Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.
  8. Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.
  9. Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.
  10. Check Accounting posting for the Goods Receipt.
  11. Create Invoice Verification using “Create Supplier Invoice” Fiori App.
  12. Check Accounting posting for the Invoice Entry.
  13. Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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SAP

S/4HANA 2023

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Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App

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Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App

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Copy both Roles from the Source Vendor

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“Edit Header” to set the New Vendor code

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Enter the new Vendor Code

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Change Name 1 and Search Term 1 as desired

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Address from the Source Vendor copied

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Change address for the new Vendor

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note Both Roles are Copied to the new Vendor

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Pur.Org data coped to the new Vendor

Company Code data copied to the new Vendor

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Vendor created and in Display mode

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new Vendor created

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  • Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App.
  • Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.
  • Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.
  • Create Source List using “Manage Sources of Supply” Fiori App.
  • Make settings in “Default Settings for Users” Fiori App.
  • Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.
  • Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.
  • Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.
  • Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.
  • Check Accounting posting for the Goods Receipt.
  • Create Invoice Verification using “Create Supplier Invoice” Fiori App.
  • Check Accounting posting for the Invoice Entry.
  • Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.

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Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.

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Only one Plant for WRM2 and this is extended to the new Material

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new Material WRM3 and change any data as required

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Data from Source Material copied to new Material

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Plant 1010 data from Source Material copied

Valuation area 1010 from Source Material copied

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Material created and in Display mode

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new Material WRM3 created

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  • Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App.
  • Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.
  • Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.
  • Create Source List using “Manage Sources of Supply” Fiori App.
  • Make settings in “Default Settings for Users” Fiori App.
  • Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.
  • Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.
  • Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.
  • Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.
  • Check Accounting posting for the Goods Receipt.
  • Create Invoice Verification using “Create Supplier Invoice” Fiori App.
  • Check Accounting posting for the Invoice Entry.
  • Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.

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click “Create” and then select “Info Record”

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Enter

Info Category “Standard”

Supplier ZVEND3

Pur.Org 1010

Plant 1010

Material WRM3

Purch.Group Z00 from the Vendor ZVEND3

Material Group 00101 from the Material WRM3

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Enter Planned Delivery Time

Enter the Standard Order Quantitty

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Enter Amount and click “Apply”

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Info Record created and in Display Mode

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Info Record created for

Vendor ZVEND3

Material AWMR3

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  • Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App.
  • Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.
  • Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.
  • Create Source List using “Manage Sources of Supply” Fiori App.
  • Make settings in “Default Settings for Users” Fiori App.
  • Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.
  • Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.
  • Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.
  • Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.
  • Check Accounting posting for the Goods Receipt.
  • Create Invoice Verification using “Create Supplier Invoice” Fiori App.
  • Check Accounting posting for the Invoice Entry.
  • Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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Create Source List using “Manage Sources of Supply” Fiori App.

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click “Create” and then select “Source List”

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Material WRM3

Plant 1010

Valid period

Vendor ZVEND3

Purh.Org 1010

click “Create”

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Source list created and now in Display mode

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  • Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App.
  • Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.
  • Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.
  • Create Source List using “Manage Sources of Supply” Fiori App.
  • Make settings in “Default Settings for Users” Fiori App.
  • Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.
  • Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.
  • Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.
  • Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.
  • Check Accounting posting for the Goods Receipt.
  • Create Invoice Verification using “Create Supplier Invoice” Fiori App.
  • Check Accounting posting for the Invoice Entry.
  • Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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Make settings in “Default Settings for Users” Fiori App.

Enter SAP User for FIORI Login

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Edit

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Material Group default for PR/PO without Material

Acct Assign K and Cost Center 1110 default for Consumable Scenario

Default Document Type NB

Default Purchasing Group for PR/PO without Material if not found in Vendor Master

Default Plant, Company Code, and Purchasing Org to the PR/PO

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  • Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App.
  • Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.
  • Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.
  • Create Source List using “Manage Sources of Supply” Fiori App.
  • Make settings in “Default Settings for Users” Fiori App.
  • Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.
  • Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.
  • Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.
  • Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.
  • Check Accounting posting for the Goods Receipt.
  • Create Invoice Verification using “Create Supplier Invoice” Fiori App.
  • Check Accounting posting for the Invoice Entry.
  • Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.

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System default PR Description

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click Create and at drop-down, select “Material”

Item 1 is Material-based Consumable

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From “Default Settings for User”

Enter new Material WRM3

From “Default Settings for User”

From Material Master

Enter Quantity

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From Material Master Accounting view

From “Default Settings for User”

From “Default Settings for User”

Default from Item Category Configuration

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From “Default Settings for Uses” both Purch Org and Purch Group

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click Create and at drop-down, select “Material”

Item 2 is Non-Material Consumable

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Since Consumable (no Material Entered)

From “Default Settings for Uses” since Material is not entered

From “Default Settings for User”

Enter Quantity

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Since no Material entered, Enter Valuation Price Manually

From “Default Settings for User”

From “Default Settings for User”

Default from Item Category Configuration

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PR created with PR number and in Display mode

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  • Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App.
  • Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.
  • Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.
  • Create Source List using “Manage Sources of Supply” Fiori App.
  • Make settings in “Default Settings for Users” Fiori App.
  • Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.
  • Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.
  • Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.
  • Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.
  • Check Accounting posting for the Goods Receipt.
  • Create Invoice Verification using “Create Supplier Invoice” Fiori App.
  • Check Accounting posting for the Invoice Entry.
  • Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.

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Perform Source Determination

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EDIT the PR

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Source Determination for PR item with Material

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Source Determination for PR item with Material

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In the “Info Record” TAB, enter Material WRM3, Vendor ZVEND3 and Plant 1010 and click “GO”

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Info Record found and click to Select

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Info Record

is the Source

click Apply

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Source Determination for PR item without Material

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Source Determination for PR item without Material

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In the “Fixed Supplier “TAB, enter Vendor ZVEND3 and click “GO”

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Select the Vendor as the Source

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Vendor is the Selected Source

click Apply

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PR Saved and in Display mode

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  • Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App.
  • Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.
  • Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.
  • Create Source List using “Manage Sources of Supply” Fiori App.
  • Make settings in “Default Settings for Users” Fiori App.
  • Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.
  • Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.
  • Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.
  • Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.
  • Check Accounting posting for the Goods Receipt.
  • Create Invoice Verification using “Create Supplier Invoice” Fiori App.
  • Check Accounting posting for the Invoice Entry.
  • Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.

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both PR item with ZVEND3 as the Assigned Vendor

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Select both PR item and click “Create PO”

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For PR item Without Material, the Price will be from the Manually entered Valuation Price in the PR.

the PR item With Material, Price will be from the Info Record

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SAVE

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PO created

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  • Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App.
  • Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.
  • Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.
  • Create Source List using “Manage Sources of Supply” Fiori App.
  • Make settings in “Default Settings for Users” Fiori App.
  • Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.
  • Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.
  • Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.
  • Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.
  • Check Accounting posting for the Goods Receipt.
  • Create Invoice Verification using “Create Supplier Invoice” Fiori App.
  • Check Accounting posting for the Invoice Entry.
  • Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.

click to “Select PO” screen

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enter Vendor ZVEND3 and click “GO”

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click the PO found, all PO items will be READ

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Enter DO#, select both Items and click “Post”

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Material Document created

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  • Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App.
  • Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.
  • Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.
  • Create Source List using “Manage Sources of Supply” Fiori App.
  • Make settings in “Default Settings for Users” Fiori App.
  • Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.
  • Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.
  • Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.
  • Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.
  • Check Accounting posting for the Goods Receipt.
  • Create Invoice Verification using “Create Supplier Invoice” Fiori App.
  • Check Accounting posting for the Invoice Entry.
  • Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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Click Material Document to hyperlink to the Document

to check

the Document Flow

and show the Accounting Posting

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Document/Process Flow

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click the

Accounting Document

Goto “Manage Journal Entries”

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Debit Expenses

Credit GR/IR

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Debit Expenses

Credit GR/IR

Document flow

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  • Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App.
  • Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.
  • Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.
  • Create Source List using “Manage Sources of Supply” Fiori App.
  • Make settings in “Default Settings for Users” Fiori App.
  • Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.
  • Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.
  • Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.
  • Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.
  • Check Accounting posting for the Goods Receipt.
  • Create Invoice Verification using “Create Supplier Invoice” Fiori App.
  • Check Accounting posting for the Invoice Entry.
  • Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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Create Invoice Verification using “Create Supplier Invoice” Fiori App.

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Enter the Purchase Order

Enter Invoice Date

Enter Posting Date

Enter Company Code

Enter Gross Amount from Vendor Invoice

Enter Ref# (Supplier Invoice#)

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Post

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SAP Invoice Document created

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  • Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App.
  • Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.
  • Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.
  • Create Source List using “Manage Sources of Supply” Fiori App.
  • Make settings in “Default Settings for Users” Fiori App.
  • Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.
  • Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.
  • Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.
  • Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.
  • Check Accounting posting for the Goods Receipt.
  • Create Invoice Verification using “Create Supplier Invoice” Fiori App.
  • Check Accounting posting for the Invoice Entry.
  • Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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Check Accounting posting for the Invoice Entry

by

clicking this Doc# to open the Fiori App

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click “Journal Entries”

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PO item 2 flow

PO item 1 flow

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click “Journal Entry” box and and click “Display Journal Entries” (Classic view)

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For Non-Material Consumable

(GR Non-Valuated) as

there are NO FI Posting at GR,

Invoice Posting results in

Debit Expenses $100

Credit Vendor $100

For Material Consumable

(GR Valuated) as

GR FI Posting is

Debit Expenses $2000

Credit GR/IR $2000

LIV FI Posting is

Debit GR/IR $2000

Credit Vendor $2000

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  • Copy Supplier ZVEND2 to ZVEND3 using “Manage Supplier Master Data” Fiori App.
  • Copy Material WRM2 to ZWRM3 using “Manage Product Master Data” Fiori App.
  • Create Purchasing Info Record using “Manage Sources of Supply” Fiori App.
  • Create Source List using “Manage Sources of Supply” Fiori App.
  • Make settings in “Default Settings for Users” Fiori App.
  • Create Purchase Requisition with Material and without Material and GR-valuated & GR-Non-valuated using “Manage Purchase Requisition (Professional)” Fiori App.
  • Assign Source of Supply ZVEND3 to the 2 PR items using “Manage Purchase Requisition (Professional)” Fiori App.
  • Convert the PR to Purchase Order using “Process Purchase Requisition” Fiori App.
  • Goods Receipt with reference to the Purchase Order using “Post Goods Receipt for Purchasing Document” Fiori App.
  • Check Accounting posting for the Goods Receipt.
  • Create Invoice Verification using “Create Supplier Invoice” Fiori App.
  • Check Accounting posting for the Invoice Entry.
  • Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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Check Purchase Order History using “Manage Purchase Orders” Fiori App.

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Goto the PO Detail

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Goto the PO Detail for Item with Material as Consumables

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PO History for Item 10

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Goto the PO Detail for Item without Material as Consumables

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PO History for Item 20