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SAFESPORT

Expires 12 months to the day after last taken.
Email reminders.
Coaches use their SSO (single sign on) code to access through their Learning Management System.
Volunteers and players use their SSO code to access via the SafeSport launch pad.
The SSO code is being emailed by USAH. Do NOT access SS courses without the code.
Players do NOT take the Youth Athlete course.
Course is free. If being charged, accessing in wrong place.
No certificate. Shows up in portal within few hours.
When claiming players, SS will show up, but it might take a few hours.
Use the expiration date and do not rely on the “complete”.
Automatically redlines if expires mid-season. Does NOT automatically add back.
It is possible to use SafeSport taken for another organization. Must call the Center to merge.

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Incorrectly states SafeSport is complete. Look at expiration date.

Correctly shows SafeSport has expired

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SCREENING

Due every two seasons (not years)

Fee

The requested “self registration number” is already populated!

Out of US/Canada for 6 consecutive months in any one country during the last 7 years will need an international screen.

Receive email confirmation once register. This is not confirmation that cleared.

Flagged, check email and spam as often just need to provide additional information.

Only screens taken through USAH will be accepted

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LOCKER ROOM POLICIES

All teams must have at least two designated non-coach locker room monitor (LRMs) on their roster. A team manager can fill one of these roles. Must be designated on the roster.
A coach can be a LRM, but each team must also have 2 non- coach LRMs.
Coaches added as LRM only are not allowed on the bench.
Best practices include 2 responsible, screened, SafeSport trained adults inside the locker room any time players are present.
If only one monitor is present, the LRM can be outside of the locker room, close enough to hear inside the room. Within arms reach, with door propped open an inch or so. They should be communicating with the players inside the room frequently.
LRMs must be present any time a player goes to the locker room during a game or practice.
Any time only one player is present, there must be at least 2 LRMs.
If only one LRM is available in the above situation must wait until multiple players are present before allowing anyone in the locker room.
Use of cell phones is prohibited in locker rooms.

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THE LRM’s Role

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MODULES

6U/8U, 10U/12U, and 13+.

Old single age group modules still valid as long as coaching the correct age group.

$20 for 6U/8U module and $25 for all other age modules.

Fundamental module first if taking a newer module for first time. Free.

Must be done prior to adding coach to roster.

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Brand new coaches at the 6U/8U level, coaching Learn To Skate, or Learn To Play without ANY CEP will now begin with the 6U/8U CEP course.
It is good for 5 years and can be renewed if still only coaching at 6U/8U, Learn to Play, or Learn to Skate levels.
Once move to an older age group, the coach would need to begin the CEP progression by taking a Level One course.
6U/8U course is shorter than the others.
Coaches who have already completed Level One should NOT take the 6U/8U CEP course.
A 6U/8U coach who has already completed Level One can continue to coach at the 6U/8U level with expired CEP. Once that coach moves to an older age group, the coach would need to take Level 2 and continue with the CEP progression.

COACHING EDUCATION PROGRAM (CEP) 6U/8U COURSE

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COACHING EDUCATION PROGRAM (CEP) LEVELS 1-5

Can add coach without CEP and in some instances with expired CEP. Have until 12/31 to meet requirements.

Clinics offered mid June through December 15^th.

Must have current CEP with expiration of 2027 or later by 12/31.

L1, L2, L3, L4 in first 4 years of coaching 10U and older.

One level per year. L1 – L3 are good for one year only.

L4 is good for 3 years, 5 continuing education credits needed to renew.

L5 is good for 4 years, 5 continuing education credits needed to renew.

The second set of CEUs for L4 and L5 renewals are due 12/2026

Grandfathered coaches had L4 or L5 prior to 2021 and have not coached a Tier One or Tier Two team. Expiration date shows as 20**.

Out of coaching for a while – start where left off.

One Temp Card per coach per lifetime of coaching.

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CEP REQUIREMENTS FOR NTB TIER COACHES

All NTB Tier One coaches must obtain a minimum of Level 4 designation by 12/31.
A Tier One association may apply for a waiver for one head coach with a Level 3 designation by 12/31.
A Tier One association may apply for a total of 3 waivers for assistant coaches who will be at a level 2 designation by 12/31.
All NTB Girls Tier Two head coaches must obtain a minimum of Level 3 designation by 12/31.

CEP NOT IN COMPLIANCE BY 12/31

Coach will be redlined.
Not eligible to participate with team at games or practices if redlined.
Can apply for Temp Card if has not had one previously.
Coaches removed from rosters in December, redlined for failure to comply with CEP requirements, or those that receive a Temp Card will be required to COMPLETE CEP prior to being added to a roster the next time they wish to coach. Applies to coaches removed/redlined last time they coached or received a Temp Card last season.

ADDING A COACH AFTER 12/10

Will require the email confirmation of CEP course completion/registration.

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CONCUSSION AWARENESS TRAINING

State law.
Not reflected on roster.
Turned into association only.
All teams should be using a Return to Play form after injuries.

COACHING CODE OF ETHICS

All coaches are required to sign the USAH Coaching Code of Ethics each year.
Signed Codes of Ethics should be collected and kept by the Association Registrar or a delegate.

CODE OF CONDUCT

Code of Conduct templates on the website.
Colorado Safer Youth Sports Act went into affect July 1^st.

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NON-US CITIZEN TRANSFERS

Must be approved by USAH before adding to a roster.
Student visas.
Unlimited transfer if green card.
Yearly transfer for all others.

DOB AND CITIZENSHIP VERIFICATION

Required for all 10U and 12U players prior to being added to a roster
Required for all NTB players prior to being added to a roster.
Required for all players that will participate in CAHA state rec playoffs. Please do this prior to 12/15.
Birth certificate, passport, real ID drivers license if US citizen.
Player must be claimed to have DOB verified.

DELINQUENT PLAYER LIST (DPL) AND PLAYER RELEASES

Per new policies can add players to DPL throughout season up to 7 days after the conclusion of USAH Nationals.
Beginning next season, check the DPL prior to adding a player from another association mid season.
Make sure the player provides a release even if not on DPL.

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DOB AND CITIZENSHIP VERIFICATION PROCESS

Create a folder for your association on google docs. Title it ”[name of association] DOB Verification”
Share with your Affiliate Registrar – editor privileges.
Create a subfolder titled “Verified”.
Add documents for verification in your main folder. Rename the doc with the player's last name.
Once the Affiliate Registrar verifies the document, she will move it to the “Verified” subfolder.

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ROSTERS

Association documents approved.

Board roster approved.

Naming policies.

Dual leagues.

Tournament rosters.

Play ups and play downs.

Flex rosters.

Dual rostering.

Roster notes.

Redlines.

Roster link.

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BOARD ROSTER

Submitted and approved prior to team roster approvals.
Requires President, VP, Secretary, Treasurer, Hockey Director, Registrar, SafeSport Coordinator.
Will be able to add other board members, association volunteers, skills coaches, guest coaches, billet families, employees, etc.
Name as “[your association name] board”.
Season = Regular; Team Type = Board.
Can edit volunteers/coaches to list their roles.
If claimed as coach will need to use the “custom” option to enter the role.
If claimed as volunteer will have options in the drop down. If option is not listed (secretary), or multiple roles use board volunteer or one applicable role and let your Affiliate Registrar know what the role or additional roles are.

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Name your team.

3 options for season type.

Select the team type.

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Team Names for Youth/Girls rosters:

League

No league for T1, or for 6/8U.
Non NTB teams not in a league use IND.

Association.
Classification – age level. Do NOT use peewee, squirt, etc. U AFTER the age!
Division – AAA, AA, A, or B (omit if rec).
Identifier if more than one team in same class and division – Red, Black, etc.

*RMHF Arvada 16U A Black

*Colorado Thunderbirds 18U AAA

*CGHL Foothills 12U Girls

*IND Pikes Peak 14U B

*Woodland Park 8U

Team Names for High School rosters:

League – CPHL, IND, HPHL.
Team name – Hawks, Eagles, Coyotes, etc.
CPHL Tier as applicable.
CPHL Division as applicable.
Identifier if more than one team from same school in same CPHL Tier and Division.
If IND HS team add “HS” and either “Varsity” or “JV” to the team name instead of tier and division.
All CPHL teams are Varsity.

*CPHL Eagles Tier 1 Makar

*CPHL Coyotes Gold Tier 1 MacKinnon

*CPHL Lady Sabercats

*IND Durango HS Varsity

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TEAM NAME ON TOURNAMENT ROSTER:

In state tournaments -add tournament name.

TT Aspen 14U A Fall Face Off.

Out of state tournaments – add tournament name and dates.

TT NCYH 10U AA Omaha MLK Jan 14 – 17

TEAM NAME ON DUAL LEAGUE ROSTER:

RMHF Arvada 16U AA/CPHL Mustangs Tier 2 Makar.
CGHL/CRHL LHA 14ers 16U.
Cannot use a dual league roster if team is NTB in both leagues.

HIGH SCHOOL VS 16U AND 18U TEAM NAMES:

Do NOT use 18U or 16U in the team name for HS teams.
Do NOT use HS, JV, or Varsity in the team name for 18U or 16U teams.

18U and HS rosters have different requirements and are NOT interchangeable.

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Classification.

Age group or High School. The U goes AFTER the age.
HS and 18U/16U rosters have different requirements so do NOT use a HS classification for an 16U or 18U roster or a 16U or 18U class for a HS roster.

Category.

Tier One and Tier Two categories are NOT related to CPHL T1 and T2 designations.
RMHF, WCHL, WGHL, any A or B teams use Travel.
CRHL, CGHL use house/rec.
HS categories are D1, D2, Prep.

D1 = all players attend the same high school.
D2 = players represent more than one high school.

Division.

All Tier I = AAA.
All Tier II = AA.

12U AA use Tier II and AA, but this is considered a travel rec team.

Travel:

Select A or B for division.

Youth 10U AA – use A and add AA to team name.
Not all of Girls travel categories have A or B options. Add A or B to the team name if needed.

Youth and Girls House/Rec = NA
High School and 8U only have House/Rec options.

Defaults to JV, change all CPHL rosters to V. They do not have JV.

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All NTB teams must check “yes” for NTB status.
Tier One and Tier Two 13/14U and up is only for those teams that applied for Tier NTB status and were approved.

All Tier One and Tier Two 13/14U and up must be NTB.

12U AA and 10U AA require CAHA approval, regular season teams must participate in a league, must participate in CAHA State Rec Playoffs.

Teams wishing to participate in the Quebec Qualifier, or the CAHA State Rec playoff must use a regular season roster and participate in a CAHA league.

Tournament rosters require CAHA approval.
No out of state players or 8U to 10U and 12U to 14U play ups unless already approved on the regular season roster.
Players from regular season roster participating must be 12 or less.
No Tier One or Tier Two tournament rosters.

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Add players, then add staff.
Must designate a head coach.
Designate a manager.

Each 10U and older roster must include a manager.
Manager must be aware they have been designated as manager.

Designate locker room monitors.

Minimum of 2 non-coach LRMs.

Submit.

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SSR = no SafeSport.

SCN = screening not done.

CMR = missing module.

Grayed out = missing requirement

Can’t find – clear filter. Applies to stud. coaches, out of age range players, & femalles on youth rosters.

Players might be grayed out if missing their SS requirement or if non-US citizen and transfer has not been completed.

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FLEX ROSTERS

Up to 100 players.
Mixed age groups.
No check.

Can use to roster 8Us or in house only players. Please let your Affiliate Registrar know the purpose of the roster.
8Us will need to have regular rosters created for jamborees.

Might be able to use Flex roster if brand new player needs to start one year down.

CAHA pre-approval required. Contact your Affiliate Registrar.
Approval from opposing teams, league, tournaments required.
Petition required for participation in CAHA year end tournaments – no guarantee.

Coaches would follow requirements of roster’s competition age level.

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PLAY UPS:

CAHA pre- approval required for 8U to 10U and 12U to 14U.
Max of 3 boys and 3 girls per association allowed to move from 8U to 10U.
Last year 8U or last year 12U only.
Max of 2 players per association allowed to move from 12U to 14U.

12U move ups must be to non-check teams.

No play ups from 12U to a NTB team.
No play ups from 12U to a 15U team (girls).
Hockey Director should be the one submitting requests to the appropriate VP.
Julie Stewart VP of girls approves girls & the VP of Rec, Mike Crawford approves boys

PLAY DOWNS:

USAH only allows play downs for documented medical reasons.
Paperwork involved.
House/rec, no check only.

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USAH DUAL ROSTERING RULES:

Cannot be on 2 Youth NTB rosters at the same time.
Cannot be on 2 Girls NTB rosters at the same time.
Cannot be on 2 HS NTB rosters at the same time.
Can be on Girls and Youth NTB roster.

Must declare which team will go through playoffs with by 12/31.

Can be on HS NTB and Girls or Youth NTB roster.

Able to go through playoffs and play in both Nationals.

CAHA DUAL ROSTERING RULES:

Cannot roster on two travel teams or a Tier Two and travel team.

May substitute in an emergency only.
This includes goalies.

Rostering on more than one CPHL or CRHL team is allowed as long as approved by league.
Can roster on CPHL AND tier, travel, or CRHL as long as league rules allow.
Can roster on CRHL AND tier, travel, or CPHL as long as league rules allow.
May only participate in CAHA State Rec playoffs with the highest team rostered on.

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ROSTER LIMITS

BENCH LIMITS

Youth T1 15O, 16U, 18U and Girls T1 19U – 22 players
High School rosters – 30 players
8U – 25 players
All other youth and girls’ rosters – 20 players
Flex – 100 players
Staff - unlimited

Youth T1 15O, 16U, 18U and Girls T1 19U – 22 players; no more than 20 skaters.
All other youth and girls’ teams – 20 players; no more than 18 skaters
High School teams – 20 players; no more than 18 skaters.
Staff – no more than 4 staff that are registered and rostered as a coach. This includes student coaches.

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NTB ROSTER RULES

No 12U on NTB rosters.
No 8^th graders, 5^th year HS players, or post grads on NTB HS rosters.
Must check “yes” for NTB status.
Student Visas.

Max of 4 on youth T1/T2 roster.
Max of 2 on girls T1/T2 roster.
Max still applies while using Vertical Movement.

Tier One youth and girls have limits on out of state players – refer to Tier Policies.
No out of state players on Tier Two rosters.
Can request exception for Tier Two if player does not live within 250 miles of a Tier Two association in their home affiliate.

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OUT OF STATE PLAYERS

Aside from NTB Tier One teams, out-of-state players are not allowed on CAHA teams.

Exceptions will be made for players whose address on record is within 100 miles of the CAHA association rostering him/her.
Tier Two players can apply for an exception if they do not have a Tier Two association within 250 miles in their home affiliate.

No out of state players added to Tournament Rosters unless also on regular season roster.
$300/player fee due to CAHA within 21 days of rostering an out of state player on a Tier team.

Up to association to monitor this and submit payment to the CAHA bookkeeper, bookkeeper@coloradohockey.org. Copy the CAHA Treasurer, treasurer@coloradohockey.org.

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ROSTER NOTES:

At top of roster.
CEP and SS reminders.
Approved play up or play down.
Various other approvals.

REDLINES:

At bottom of roster.
Not eligible to participate.
Wrong age group.
DOB not verified for 10U and NTB teams.
Mid Season SafeSport expiration.
After 12/31 will see coaches without current CEP.
MUST be added back to roster to be eligible for participation.

Association registrar resubmits the member, so we can approve.

ROSTER LINKS:

Sent to association registrar, and designated head coach at time roster first approved.

ROSTER TAGS:

Approved, submitted, supplemented tags.
NTB tag.
Roster note tag.
Issues found tag.

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DEADLINES

Tier 2 youth rosters are due no later than 9/15.
Tier 1 player drops are permanent.
Vertical movement for Youth T1 15O and up and Girls T1 16U and up 9/1 - 2/1.
12/31 Rosters lock to player changes unless you can prove they will meet game count before 2/15 or playoffs (whichever is first)

NTB Tier players

No player changes on NTB coed teams once CPHL playoffs begin.
Girls’ teams may change players up to book due date. If adding a new player after 12/31 will need to demonstrate how the player will meet game counts prior to book due date.

NTB HS players

No deadline per USAH, CAHA.
Check with league, association.

All other players

No changes to NTB Tier staff prior to playoffs.
No changes to NTB HS staff after 2/1.
All others can add/drop staff at anytime during season.

Staff

DEADLINES

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��PLAYOFFS

NTB State, District, National Playoffs

18/12 game count for youth and for girls; 10/5 for HS.
DOB, citizenship verified.
Manager and locker room monitors on roster.
Positions and jersey #’s added to roster.
CVS form – updated, auto-populated, and sent to Manager to complete.
USAH Nationals Consent to Treat if advance to Districts or Nationals.
Mandatory credentialing meeting NTB High School (T1 MacKinnon) onSept. 30 @ 6:30 p.m. for all NTB Youth High School managers.
Mandatory credentialing meeting December 2nd fat 6:30 p.m. for all Girls HS, Youth, Girls Tier I, Tier II NTB Team Managers.
Ebugs are for playoffs only.

State Rec Playoffs

Each player must have played in a minimum of 14 games with the team.
DOB, citizenship verified.
Manager and locker room monitors on roster (two non-coaching).
If rostered on more than one regular season team player is only eligible for state rec playoffs with the higher level team.

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Association Registrar responsibilities related to NTB team credential checks.

Provide the team manager with a Credential Verification Sheet (CVS).

Prior to doing so:

Ensure all players and staff are listed.
At least 2 non-coach LRMs are listed.
At least 1 team manager is listed.
Enter all player positions in portal.
Enter all player jersey #s H/A even if the same, in portal.
Ensure that all CEP is showing an expiration of 2027 or later.
Ensure all dob/citizenships show as verified.
Do NOT drop any players after the roster lock deadlines.

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PLAY OFF DATES

CPHL High School (T1 Mackinnon) playoffs 10/26 - 11/1

High School champions go directly to Nationals

NTB Youth Tier I state playoffs begin 1/30 - 2/8 (2 wknd)

Champion goes to Districts in Phoenix, AZ

NTB Girls Tier 2 state playoffs 1/28 - 1/31

Girls Tier Two champions go to RM Districts.

Girls HS (CPHL) state playoffs: 2/19 - 2/21

High School champions go directly to Nationals

Districts in Phoenix, AZ 2/25 - 3/1 (estimated)

CAHA State Rec Playoffs 2/26 - 2/28 and 3/5 - 3/7

League Playoffs 2/19 - 2/21

Youth Tier 2 state playoffs 2/19 - 2/21

Youth Tier Two champions go directly to Nationals

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Division	Dates	Host	Rink / Location
Youth Tier I 15O & 16U	Mar. 30–Apr. 4	Chicago, Ill.	Blackhawks Ice Center
Youth Tier II 18U	Mar. 30–Apr. 4	Madison, Wis.	LEGACY20 Arena / DeForest
Girls Tier I (14U, 16U, 19U)	Mar. 30–Apr. 4	Green Bay, Wis.	Cornerstone / De Pere
Girls Tier II 19U	Mar. 31–Apr. 4	Irvine, Calif.	Great Park Ice
Youth Tier II 14U	Mar. 30–Apr. 4	West Chester, Pa.	Ice Line Quad Rinks
High School	Mar. 17–21	Amherst, N.Y.	Northtown Center
Girls Tier II 14U	Mar. 31–Apr. 4	Coral Springs, Fla.	Panthers Ice Den
Youth Tier II 16U	Mar. 30–Apr. 4	Perinton, N.Y.	Rochester / Station 31
Youth Tier I 18U	Mar. 30–Apr. 4	San Jose, Calif.	Sharks Ice at San Jose
Girls Tier II 16U	Mar. 31–Apr. 4	Pittsburgh, Pa.	UPMC Lemieux / Baierl
Youth Tier I 13O & 14U	Mar. 30–Apr. 4	Plymouth / Novi	USA Hockey Arena / Novi Ice

2027 Nationals Schedule

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SPORTS GAMESHEETSROSTERS

Players and coaches listed

Goalies and head coach identified.

Do NOT input roster manually at start of the season. MUST be imported from USAH first time.

Use same names as on USAH roster if adding additional members manually.

Need jersey #'s listed on USAH roster for all NTB teams.

All positions listed for NTB teams. A minimum of goalies identified for all

Max of 20 skaters, 22 total players on bench.

Max 20 skaters, 22 total players on bench for Tier One Youth 15O, 16U, 18U, & Tier One Girls 19U

Max of 4 coaches on bench

Must be registered and on USAH roster as player or coach to be on bench.

All members marked as active/playing on Gamesheet must be on USAH 1-T roster (with exception for vertically moving players).

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Jen Bosier

Scoring@coloradohockey.org.

How to score on Game Sheets.

How to direct link to a team’s schedule.

How to direct link to tournament standings.

How to set up and use MyHockey Rankings.

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Travel permit required anytime playing out of state including league, non-league, tournament games.
Only exceptions are for Districts or Nationals.
US and Canadian permits submitted online. Go to Resources/Team Mgr & click on Forms, Docs, and Links on CAHA website. Be sure to select the correct permit. Tournament Travel. League/Non-League Travel. Travel to Canada.
Submit travel permits AT LEAST TWO WEEKS ahead of travel.
HC and Manager are responsible for verifying that tournaments are sanctioned and non-league games are against USAH, Hockey Canada or other IIHF approved teams.

TRAVEL PERMITS

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Do NOT participate in unsanctioned games/events during the regular season.
Only sanctioned games count towards game counts.
No USAH insurance in place for unsanctioned play/events.
Waivers required.
Abide by USAH policies

Off season unsanctioned play with your USAH association requires different team names, different jerseys and a waiver from each participating member. Team collects waivers and association registrar keeps on file.
Summer events not being held under your USAH/CAHA member association are not sanctioned. These are under a different organization’s name, have different jersey’s, etc. No waiver needed.

Unsanctioned Games

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Affiliate Registrars are responsible to make sure rosters meet USAH standards. Players in correct age group, CEP requirements met.
The Association and/or the team is ultimately responsible for monitoring the following, with our assistance as needed: number of out of state players and student visas, dual rostered players, mid season SafeSport expirations and completions, vertical movement game counts.
The Association and/or the team is solely accountable for: accuracy of scoresheet and USAH rosters, T1 player agreements, concussion training for coaches, billet and other volunteer credentials (unless on submitted roster), suspensions received and served, player eligibility for specific rosters.

Who is Responsible for What?

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RESOURCES

USAH - Annual Guide, portal, reports, forms.

CAHA website – policies, manager resources, coaches’ corner, tournament pages.

League, Association.

Try Hockey for Free – use the USAH platform.

Event Sanctions for on ice and off ice activities.

ESS (electronic scoring) – Jen Bosier, scoring@coloradohockey.org.

VP Rec (play ups, play downs)- , Michael Crawford, vpof rec@coloradohockey.org

VP of Girls (play ups, play downs) - Julie Stewart, vpofgirls@coloradohockey.org

VP of Tier - Henrikas Rumsa, vpoftier@coloradohockey.org

Disciplinary Chair – Alan McLean, discipline@coloradohockey.org

Bookkeeper – Claire Graham McDonnell, bookkeeper@coloradohockey.org

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