Building Leadership Capacity to Support Two-Year College and Disciplinary Society Collaborations

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Welcome to our workshop!

(note we will be recording)

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The project is supported by a grant from the National Science Foundation DUE #2311493. Any opinions, findings, conclusions or recommendations expressed in this project are those of the authors and do not necessarily reflect the views of the National Science Foundation.

Working together: Community guidelines

• Listen actively, ask questions with the intention to learn.
• Include everyone in discussions (speak up, step back).
• Be respectful of others’ ideas and perspectives; critique ideas rather than individuals.
• Be understanding of others (e.g., time constraints, life happenings). We’re all in this project together.
• Be proactive in communications, be willing to ask questions, & support each other.

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The workshop code of professional conduct is available in the January 31 slides.

Results from daily roadcheck from February 28 (thank you!)

You affirmed

• Importance of being present in a meeting
• How critical active listening is when giving/receiving feedback with colleagues
• How critical facial expressions are to demonstrating listening on Zoom

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You are looking forward to

• Continuing to engage across disciplines (and wanting that to continue post-workshop)
• Finalizing details of your outreach activity with your disciplinary team

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You are wondering

• How to measure outcomes for outreach activities
• How to promote attendance in a virtual outreach activity
• When outreach activities should happen
• If a list of participants’ emails can be shared for cross-disciplinary community (and regionally)
• If resources from professional societies can be available to provide to faculty on campus

Workshop overview

Day 4 overview

• Opening session: feedback from February 28, overview of day
• Outreach activity 3 overview - Strategic dialogue: Conversation with an ask
• Building strategic relationships multidisciplinary breakouts

15 minute break: 1:15-1:30 ET (note later than usual)

• Making connections multidisciplinary breakouts

15 minute break: ~2:05-2:20 ET

• Moving forward disciplinary-team breakouts
• Considering the future
• Closing session

Outreach activities

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Outreach activity 3: A meeting for a one-on-one conversation with a colleague for a strategic dialogue about the benefits of 2YC-DS engagement & what support the administrator/colleague could provide. The conversation would Include an “ask.”

1. Team-led outreach activities

2. Individual outreach activities

3. A strategic dialogue: Conversation with an “ask”

A strategic dialogue: One-on-one conversation with an “ask”

• What do you need? What would be helpful? �For strengthening 2YC-DS engagement in your setting? For an outreach activity? For supporting travel to DS meetings? For developing DS resources?

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• Who are possibilities? �Administrator, teaching/learning center director, student success centers, DS colleague, grants officer, state-level 2YC system leader

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Examples of possible asks:

Advice, an introduction, food for activity, funding for attending conferences, teaching center director to support PD on campus, recognition for work with DS, getting reduced membership dues for 2YCs, internal/external grant possibilities, funds for regional virtual events, develop DS resources to support 2YC faculty & students

Leader examples: Conversations with an “ask”

Ask admin to recognize involvement with professional society in tenure / annual review

Asking a “champion” to advocate for a pilot project for department chairs (with stipends)

Asking Provost to fund food for quarterly student reflection sessions

Leadership Sessions

1. Understanding leadership approaches
2. Leading change & bringing others along
3. Expanding your leadership �tool kit
4. Building strategic �relationships
5. Sustaining change

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How did practice go since the last session?

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The practice questions from last week

• As you think about the various active listening strategies, note when you are actively listening: paying attention, asking clarifying questions, and summarizing what you heard back to the speaker.

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• Also, note how others react when you engage in active listening.

Poll question: To what extent did you engage in active listening last week?

Four frames by Bolman & Deal (2021)

Review of Leadership Frames

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•Structural leaders emphasize rationality, analysis, logic, facts and data. They are likely to believe strongly in the importance of clear structure and well-developed management systems. (design structures; analytical skills)

•Human resource leaders emphasize the importance of people. They believe in the importance of coaching, participation, motivation, teamwork and good interpersonal relations. (facilitator; empowers others)

•Political leaders believe that managers and leaders live in a world of conflict and scarce resources. Political leaders emphasize the importance of building a power base: allies, networks, coalitions. (advocate; negotiator)

•Symbolic leaders believe that the essential task is to provide vision and inspiration. They rely on personal charisma to get people excited and committed to the organizational mission. (prophet/hope, visionary/meaning)

Bolman & Deal

What makes a relationship strategic?

• Moves beyond a typical relationship to help you meet strategic objectives (both personally, professionally, and organizationally)
• Alignment of strategic objectives and vision strengthens these relationships

Today we will explore how to build strategic relationships with others. Questions to consider include:

• Who will you need to achieve your activity goals as partners, leaders, allies, or champions?
• How can you engage with others using various strategies?

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Poll question: How experienced are you with strategic dialogue?

How do you build strategic relationships?

1. Identify the types of relationships you want to develop: Identify the people to include and how to make the most of the time you first have with them.
2. Go deep instead of wide: Develop a deeper relationship by spending time understanding what motivates others.
3. Understand what each person brings to the relationship: Consider the strengths others bring and how these complement your strengths.
4. Be generous: Take the time needed to nurture your strategic relationships and actively listen to determine what is important.
5. Maintain boundaries: Continuously assess what is making the relationship strategic for you and judge how to spend your time accordingly.

(Fox, 2021)

Examples of strategic thinking process

A strategic dialogue: One-on-one conversation with an “ask”

• What do you need? What would be helpful? �For strengthening 2YC-DS engagement in your setting? For an outreach activity? For supporting travel to DS meetings? For developing DS resources?

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• Who are possibilities for your ask? �Administrator, teaching/learning center director, student success centers, DS colleague, grants officer, state-level 2YC system leader

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Examples of possible asks:

Advice, an introduction, food for activity, funding for attending conferences, teaching center director to support PD on campus, recognition for work with DS, getting reduced membership dues for 2YCs, internal/external grant possibilities, funds for regional virtual events, develop DS resources to support 2YC faculty & students

Points to consider when planning the conversation

• What about your project would they also care about?
• How does your project align with the goals/mission of the organization?
• When is the best time to engage with your leader/colleague/ally?
• Pitch hits all four frames: goals, people, coalitions, stories
• Use data/credible evidence to support the story
• Know what defines success from the conversation (e.g., resources, ally, greater awareness)

Planning the “ask” for the conversation

• What is your “ask”
• What support, if any, will you request (e.g., time, money, an introduction).
• Questions you have (e.g., who else should I talk to, how might this fit in with X on campus? Is there something I should know that would be helpful given my project?) Prepare to brainstorm/generate solutions
• Be clear about how what you want will lead to a strong outcome for them as well (win-win)

Strategies for breakout conversation & your ask

Remember it’s a conversation (think about it as tossing a ball back and forth)

• Small talk is important…don’t just launch into the ask.
• Introduce what you will be talking about and why.
• 1-2 sentences to briefly share your idea, then ask “What do you think about that?” (engage in some back and forth)
• Consider their response to your question (active listening) before responding.
• How can you relieve pressure for immediate answer?

Different frames require different strategies (data, stories, vision, organization) Be prepared to pivot.

Think through your opening approach to the specific person & your “ask” - 3 minutes

Now it is time to practice!

• You will be put into a breakout room with one other person to practice making your ask.
• Role-play: Have a conversation - Person 1 makes the ask; Person 2 will play the colleague or administrator responding and asking questions. Person 1 assigns Person 2 their role. (4 minutes)

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• Person 1 will present their proposed activity and also make an ask
• Person 2 will role play their role, including active listening, asking questions etc

Set a timer on your phone for 4 minutes!

• Break from the role-play and get feedback/discuss (3 minutes).

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• After 7 minutes you will get a message to switch. Person 2 assigns Person 1 their role
• After both role plays - what insights did you gain from this experience? (4 minutes)

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Report-outs and Discussion

In the chat:

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• What is one insight you gained from this experience?

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Practice over the summer

As you think about your frame and understanding about how individuals from different frames of orientation see change, in your everyday experiences practice trying to identify the frame of others.

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• What frames do you observe?
• How do you use your understanding of your own frame while trying to bring others along, engage in active listening, and build strategic relationships?

Break - 15 minutes�For additional questions, go to Pam’s breakout room - 1st 10 minutes of break�

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Breakout options:

1. Strategies to evaluate workshop outreach activities - with Ellen
2. Leading virtual discussions/coffee hours
3. Regional activities (e.g., recruitment, possible region-specific focus)
4. Multi-disciplinary individual outreach activities
5. Engaging part-time faculty (including for regional leadership growth)
6. Engaging students in disciplinary society activities
7. Supporting 2YC-4YC transfer
8. Supporting 2YC students’ career development
9. Supporting 2YC faculty writing: Articles, proposals, other work - with Sharon
10. Engaging 2YC faculty on disciplinary society committees, boards, & leadership

The next session will start at 30 minutes past the hour

Please stay logged in, and go to main room after leaving breakout room (can mute and turn off video).

Team-led outreach activity

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Making connections & moving forward

Building leadership to support two-year college & disciplinary society collaborations

Where we are:

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Spring sessions

September

Summer

1. Making connections: Multidisciplinary breakouts on topics of interest ~30 minutes
2. Moving forward: Disciplinary breakouts - outreach activities & plans ~30 minutes

Making connections: Multidisciplinary breakouts

• Strategies to evaluate workshop outreach activities - with Ellen
• Leading virtual discussions/coffee hours
• Regional activities (e.g., recruitment, possible region-specific focus)
• Multi-disciplinary individual outreach activities
• Engaging part-time faculty (including for regional leadership growth)
• Engaging students in disciplinary society activities
• Supporting 2YC-4YC transfer
• Supporting 2YC students’ career development
• Supporting 2YC faculty writing: Articles, proposals, other work - with Sharon
• Engaging 2YC faculty on disciplinary society committees, boards, & leadership

Making connections: Multidisciplinary breakouts ~25-30 minutes

Learn from each other: Share ideas on breakout topic. Consider how this work can engage 2YCs with their disciplinary societies.

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Session structure:

1. Identify facilitator, time-keeper, & recorder
2. Brief (~30 seconds) share 1 idea/question per person around-the room (record on slide)
3. Then discuss
4. Add a 1-sentence take-away to your slide to then share in the chat - last 3 minutes

Practice your active listening skills

Multidisciplinary breakout slides - 1 slide per topic to use for your notes.

Breakouts ~25-30 minutes

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• Strategies to evaluate workshop outreach activities - with Ellen
• Leading virtual discussions/coffee hours
• Regional activities (e.g., recruitment, possible region-specific focus)
• Multi-disciplinary individual outreach activities
• Engaging part-time faculty (including for regional leadership growth)
• Engaging students in disciplinary society activities
• Supporting 2YC-4YC transfer
• Supporting 2YC students’ career development
• Supporting 2YC faculty writing: Articles, proposals, other work - with Sharon
• Engaging 2YC faculty on disciplinary society committees, boards, & leadership

Join breakout room # of your choice. If the group is small (2 people) - your call to stay or join another room.

Extra breakouts are available if needed.

Break - 15 minutes

The next session will start at 20 minutes past the hour

Please stay logged in, and go to main room after leaving breakout room (can mute and turn off video).

Moving forward: Disciplinary breakouts ~25-30 minutes

What needs to be addressed for moving forward? Some possibilities:

• Discuss plans for moving forward on your team-led outreach activity including who will be doing what, when (outreach activity 1)
• Briefly share individual outreach activities (outreach activity 2)
• Briefly share your planned “ask” and get feedback (outreach activity 3)

Plans for the future - Will you meet? When? How?

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You could use the notes page in your disciplinary team folder

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Kalyn Owens, NSF Program Officer in Division of Undergraduate Education (DUE)

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Lead Program Director for Innovation in Two-Year College STEM Education (ITYC)

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Summer workshop days & September plans

Summer: Friday, July 11 & Thursday, July 24. Attend 1 of the 2 days (or both). � Each day - 1.5 hours: 1-2:30 ET / 12-1:30 CT / 11-12:30 MT / 10-11:30 PT

1. Updates/progress reports on outreach activities including 2YC-disciplinary society connections (planning, progress, implementation) - multidisciplinary breakouts

• Options: Multidisciplinary topics of interest including possible multidisciplinary collaborations OR Disciplinary team-time

September 19 plans

• Poster sessions on team-led outreach activities: micro-presentations using slide as a poster, then discuss posters/slides in breakouts
• Leadership: Institutionalizing change and planning for sustainability
• Sustaining change: disciplinary team breakouts
• Next steps

Reflection

What is the highest hope you have in making your planned “ask” during your conversation?

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• Think (~ 1 minute)
• Share (in 3-person random breakouts) (~9 minutes)
• Report (back in main room via waterfall in the chat)

Next steps

For the summer

1. Leadership practice: What frames do you observe? How do you use your understanding of your own frame while trying to bring others along, engaging in active listening, and building strategic relationships?
2. Move forward on your outreach activities: team-led outreach activity, your individual activity, and your one-on-one conversation with an ask.
3. We’ll send more details about July sessions later!

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End-of-spring-workshop roadcheck

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Email opt out/adjustment form

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Questions

Thanks for your participation and feedback

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# - breakout topic

Participants: [add names here]

Each person briefly shares one idea or question around-the-room, then add discussion notes:

• [idea 1]
• [idea 2]
• …

One-sentence take-away: