Task

​

Detail

Miniroos

(U7-11)

Junior Leagues

(U12-18)

Squad management

Maintain and manage the list of prospects and player contacts (see Squad Portal).

Yes

Yes

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Communications

Set up WhatsApp Group and link it to MPFC Junior Community.

Tip: use the polling feature in WhatsApp.

Yes

Yes

Fixture management

Check your team’s fixtures (in Dribl) at start of season AND on Thursday, Friday (and even Saturday) for any late changes to times and/or locations. The Club may also send an email of any changes (if notified directly by FV).

Yes

Yes

Communicate match details

Communicate match details to all players (via parents/carers) a reminder of the location, kick off and expected time for team to be on pitch ready for warm up - and send reminder on days leading up to the fixture.

Yes

Yes

Roster

Create and maintain a roster to delegate tasks through the season (in particular for home matches).

Yes

Yes

Check weekly home fixture schedule

Home matches only

Check the relevant Venue schedules (home games only, for JLM/Lagoon/Albert Park) to understand whether you need to set up or put down. Check every Friday - this schedule changes each week – make sure you check on the Friday before each home fixture.

​

Organise with other TMs via WhatsApp to check who you may be able to hand off to / from. This may be a one-to-many scenario so make sure you set up correctly and engage all TMs.

​

Venue schedules will be shared on TM chat Fridays - but you can also check on Dribl.

​

Yes

Yes

Task

​

Detail

Miniroos

(U7-11)

Junior Leagues

(U12-18)

Half-time oranges

All matches.

Nominate a parent to supply the half time oranges.

Yes

Yes

Pitch set-up

Home matches.

Nominate parents (3-4 per game) to set up the pitch (and set down).

Use Roster and check Venue Schedule to see if there is an opportunity to handover from other games before or after.

See details on following pages.

Yes

Yes

Referee

/ Game Leader

Home matches.

Nominate a parent as (potential) referee (or for Miniroos, as a Game Leader)

See details on following pages.

Yes

(as Game Leader)

Yes

Assistant referee (linesperson)

All matches.

Every fixture (home and away) MUST have two assistant referees (i.e. linesperson), with one from MPFC and one from the opposition. This needs only a basic understanding of the game, signals and where to be in relation to the play (for offside calls etc.). As with the referee this is not actually that difficult, and a great way to be involved in the match.

This guide is very useful Guide on running the line (being an assistant ref.

No

Yes

Ground Marshall (GM)

All matches.

Ground Marshalls (GMs) are required (one from each team) at every ground for every match, and often best taken on by the TM (or if too busy a parent volunteer). GM responsibilities are detailed here, but key points are:

• Wear a bib to stand out - preferable one that states Ground Marshall (in equipment room)
• Ensure only coaches, players, officials and referees enter the coaches (technical) area, and make sure spectators are not anywhere near it.
• Ensure all supporters stand/sit on the opposite side of the pitch to technical area (the coaches technical areas should always be set up on the inside of the Full pitch for U7-U13 matches, ie opposite side to spectators)
• Manage crowd: making sure there is no trouble or bad language from spectators and others.
• No dogs (Home matches): Make sure that no dogs are allowed on or near any pitch. This is an FV and Council ruling for the safety of both dogs and players.  [Much of the wear of the pitch is caused by dogs digging - this causes injuries!]

Yes

Yes

Task

Detail

Miniroos

(U7-11)

Junior Leagues

(U12-18)

Team sheet

All matches.

Prepare and Print Out Team Sheet in GameDay Passport. See details here.

No

Yes

Host the Referee

Home matches.

If an Official FV Referee has been assigned the TM must welcome and host them. Referee may arrive up to 45 minutes before kick-off.

No

Yes

Host the Opposition

Home matches.

• Introduce yourself Opposition TM and welcome the opposition team
• Identify the Referee (FV appointed, or parent assigned)
• Identify opposition Ground Marshall
• Identify opposition Assistant Referee (linesperson) (Junior Leagues U12+ only)
• Highlight:
• Pitch location: pointing out technical areas and spectator area
• Warm-up areas: JLM Pitch 3 (if no game), side of pitch 3, on Oval or Baseball outfield). Never Pitch 1. Lagoon: sides of pitch; Albert Park: nearby pitches if not in use
• Public Toilets etc. (change rooms toilets are for players; public toilets at each pavilion)
• Change Rooms - for Junior League U14+ fixture (full pitch games)
• Canteen, if open (and our BBQ if being used)

Yes

No

Access to Change Rooms

Home matches.

• Change Room Access priority is for Junior League U14+ (full pitch games)
• Open the Change Rooms (5 & 6) for MPFC and Opposition team. Each Junior (U12+) team should have one pass.
• Offer the Away Change Room for use to opposition when they arrive (Room 6) - MPFC have room 5. Note: Rooms 4&5 may be available - but ONLY if there are no Colts or Mariners matches.
• Make sure all Change Rooms (incl change room toilets) are swept clean and tidied after use.
• Make sure all Change Rooms are locked when not used.

No

Yes

Confirm key roles ready

All matches

Make sure key support roles (as appointed via the roster) are present and ready. These roles include Ground Marshall, Referee/Game Leader (Home Games Only, if not appointed by FV or Club), Assistant Referee (Junior Leagues).

Yes

Yes

Away matches

Introduce yourself and support the opposition Team Manager (or other) in their Ground Marshall responsibilities.

Yes

Yes

Task

Detail

​

U7 (Eighth Pitch)

U8-9 (Quarter Pitch)

U10-13 (Half Pitch)

U14+ (Full Pitch)

Pitch playing area

(see Club Handbook here)

• Markings: Use cones (and some of existing Full/Half Pitch Markings), setting up to leave technical areas between pitches.
• Corners: use cones
• No penalty box

• Use Port end of pitch 3.
• Markings: Use cones (and some of existing Full/Half Pitch Markings), setting up to leave technical areas between pitches.
• Corners: use cones (not poles)
• Penalty box: 5m depth 12m width (from goal centre).Use flat markers are on top of safe in shed (make sure these are returned to top of safe, not left in bottom of an equipment bin)

• Markings: As per existing BLUE pitch markings

As per existing WHITE pitch markings

Goals

Size: 1mx1m

• Use Blue pop-up or bazooka goals
• Collect & carry onto pitch
• Check Nets (no holes)

Size: 3mx2m

• Collect & carry onto pitch
• Check Nets (no holes)
• Secure Goals: make sure goals are secured with a back support and weighed down with sandbags..

Size: 5mx2m

• Carry onto pitch
• Check nets (no holes)
• Secure Goals: make sure goals are secured with a back support and weighed down with sandbags.

Size: Full pitch goals (7x2m)

• Roll onto pitch and into position (lock wheels)
• Roll off pitch and into storage position (lock wheels)
• Check nets have no holes.

Corner posts

Use cones ONLY

Use cones ONLY

Use corner posts and MPFC branded corner flags.

• Do not use training poles (must have a flag)
• Use 6 WHITE (large diameter) corner posts in the changing room 5
• Place 4 in each corner. For Full pitch also place 2 either side of halfway (1.5m from sideline), optional.
• Make sure each posts has an MPFC branded flag. Flags should always remain on the post.
• Return corner posts to Change Room 5. These posts are not to be placed in Equipment Shed..

Task

Detail

​

U7 (Eighth Pitch)

U8-9 (Quarter Pitch)

U10-13 (Half Pitch)

U14+ (Full Pitch)

Technical Areas

• Set up two technical areas (MPFC and opposition on same side of pitch, on the inside of Full Pitch)(, unless Full pitch match.
• Technical Areas are for each team’s Coach, Assistant coach, Team Manager and subs ONLY.
• All spectators MUST be on outside of the pitch (not on the synthetic)
• IMPORTANT: Crowd control. No spectators, parents or other players (except for subs on team sheet) are allowed in the Technical Areas (or on that side of the pitch. All spectators MUST BE OUTSIDE THE fenced pitch.

Subs bench

No subs bench

No subs bench

Use fold-out Subs Benches

• Collect the two subs benches (6 black connected fold-out camping chairs) from Equipment Shed (on shelf) and place them in each of the two Technical Areas.
• Return Subs Benches to Equipment Shed (on Shelf).
• Note that technically the only person who can stand up in the technical area (or nr technical area) are the Head Coach and any players warming up/waiting to be subbed on (substitutions to made from half-way line).

Bibs (for Subs)

Not required

Not required

• Subs must wear a bib that distinguishes them from players on the pitch.
• If a substitution is made then the player coming off must put a bib on.

First Aid Kit & Stretcher

Collect the (orange) stretcher and a first aid kit from the Equipment Shed/oom.

Place on the side of pitch in between the technical areas.

​

Match balls

2 balls (Size 3)

2 balls (Size 3)

3 balls (Size 4)

Must be fully pumped and presented to referee 30 mins before kickoff. Placed in centre spot and one at each end of the halfway line.

3 balls (Size 5).

Must be fully pumped and presented to referee 30 mins before kickoff. Placed in centre spot and one at each end of the halfway line.

Assistant Referee flags

Not required

Not required

• An FV-appointed Referee should have two Asst Referee flags.
• The appointed parent Asst Referees should introduce themselves to the ref and ask for the flag.
• If an FV referee is not available then use Club flags from the shed (on shelf), or a bib if not available.
• Make sure flags are returned either to the FV referee or to the shed (on shelf).

Task

Detail

Coordinate PITCH SET DOWN (check Venue Schedule)

• If yours is the last match (for that type of pitch set up) then you will need to pack up.
• If the next match is the same setup then collaborate via the TMs WhatsApp chat to arrange handover.
• If no match that needs same set up follows yours then you need to completely pack away.

Clear pitch quickly to keep to match schedule

Clear pitch quickly of all equipment, rubbish, items and people (MPFC and opposition).

​

All games MUST keep to the scheduled kick offs and MUST finish at least 10 mins before the next match. This starts with the very first morning matches.

If the later Junior (U12+) home games start late they may be cancelled, forfeited and MPFC will be fined by FV. This has in the past required earlier matches to end early to keep to time. There is no injury / added time in Miniroos or Junior League Matches.

​

Make sure all MPFC and opposition coaches/players are ready to clear the pitch immediately following each game.

Task

​

Detail

Miniroos

(U7-11)

Junior Leagues

(U12-18)

Record

Results

Home Matches Only.

This must not be delegated.

Results MUST be recorded in Dribl by 6pm on day of fixture.

​

• Record the Fixture Results (HOME GAMES ONLY)
• Record any Yellow or Red Cards (HOME GAMES ONLY)
• Record MPFCs Scorers name and Times of Goal (HOME AND AWAY GAMES)

​

No

Yes

Match Report

All matches.

Recommend this is delegated.

• Following the match (both for Home or Away) write a short match summary.
• Include: Team Name, Opposition and then a short 50-150 word match summary.
• These reports are then collated by our Comms Manager and shared weekly with the MPFC community.

Yes

(but do not comment on the score)

Yes

(including score)

Task

​

Detail

Miniroos

(U7-11)

Junior Leagues

(U12-18)

Welcome the Referee

• If an FV referee is appointed they should arrive 30-45 minutes before each game However, they may be refereeing a previous game so changeover may be quick.
• Introduce yourself as the MPFC TM and welcome the referee.
• Show them the referee change rooms (umpires rooms round other side of the canteen). Change Room card should open these. If not available then use an empty change room if available.
• If referee want to inspect the pitch and goals direct them to the correct pitch.
• Introduce the referee to the MPFC Coach, the Assistant Referee (parent) and Ground Marshall.
• Direct referee to each of the playing teams (they may want to meet with each team before kick-off)
• Be polite and friendly and be very careful in the topics of discussion with referees.
• Do not offer any free food/drink (except water).

No

Yes

Team Sheet

• Have the completed the Team Sheet in Dribl - this must be done 30 mins before kick-off (locked out after this).
• If any last minute changes inform the referee.

No

Yes

Chaperone referee

• TM (or Ground Marshals) to chaperone the referee to and from the Referee Change Room before and after the game and at half-time.
• Be polite and friendly and be very careful in the topics of discussion with referees.

No

Yes

After final whistle

• Following the final whistle go with the opposition TM to the referee (or the refs room) to confirm score, scorers, score times, any cards/incidents.

No

Yes

Referee Payment

• FV appointed referees are paid by the Home Team following the fixture - this is now managed directly by the Club. Not the Team Manager.
• If the Team organises a referee (for a home game) through the Club (I.e., from our Referee Pathway Program), then this must be paid in cash by the Home TM to the referee immediately following the end of the Home fixture (this is then refunded by the Club for U12+ matches, but not for Miniroos matches).
• FYI: Referee fees: https://footballvictoria.com.au/sites/ffv/files/2025-12/FV%20Match%20Official%20Schedule%20of%20Fees%202026.pdf\

​

​

​

Task

​

Detail

Miniroos

(U7-11)

Junior Leagues

(U12-18)

Refereeing

Home fixtures only

Nominate a parent as (potential) referee (Tip: use a roster)

​

Whilst all Junior (U12+) fixtures should have a qualified FV Referee assigned to them throughout the season there are often many matches where one is not available (2000 matches a weekend and only 400 refs!). Therefore we need to be prepared to have a ref ready for the (common) occurrence that no ref is appointed or shows up.

​

A parent should always be nominated - NOT the coaches, and preferably not the TM or Ground Marshall

​

Advise all parents to read up and understand the rules for their level - no need to know all Laws of the Game (LOTG), but basics (see Club Handbook here).

​

Refereeing is not actually that difficult, and a great way to be involved in the match.

​

Please note that MPFC has established the Junior Referee pathway program, offering older (14+) kids the opportunity to referee younger age home games. For the younger Junior matches (U12-14) these MPFC Club Referees may be available to ref for you. They will need to be paid on the day in cash.

Yes (as Game Leader)

Yes

Task

​

Detail

Miniroos

(U7-11)

Junior Leagues

(U12-18)

Pay Referee

FV appointed referees will be paid by the Home Club, directly via invoice from FV.

No cash payments are to be.made to FV appointed referees.

​

Referee Pathway (MPFC Junior Refs)

If an MPFC Junior Referee is appointed by the Club (if available to referee when FV have not appointed), then they MUST also be paid in cash post-game in line with fees below. For Junior League (U12+) Club-appointed referees, payment is refunded by the Club.

These referees may be available for Miniroos games, at a fee paid directly of $30, but Club appointed Miniroos referees are at request only, and payment is not refunded by the Club.

​

Referee Fees (2026): https://footballvictoria.com.au/sites/ffv/files/2025-12/FV%20Match%20Official%20Schedule%20of%20Fees%202026.pdf

​

No

No

Claim refund

To claim back the payment following the fixture (or after a few fixtures) - for Club appointed Referee Pathway referees of Junior League games only. No refunds for Referees paid for Miniroos games.

​

Use the Refund Request form on our website: https://www.mpfc.com.au/contact-us/refund-requests

​

Refunds are usually processed every Tuesday or Wednesday.

No

No