Update on CGSpace for Initiative PRMS reporting

Developed by

Abenet Yabowork; Allison Poulos; Enrico Bonaiuti; Indira Yerramareddy; Janet Hodur; Julio Mario Fernandez; Maria Garruccio; Michael Victor; Nicoletta Trifa; Pamela Stedman-Edwards; Pascale Sabbagh; Ryan Miller; Simone Staiger Rivas

Agenda

•  Key messages 
•  Update on knowledge products
•  Approval processes 
•  How to use CGSpace

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Key messages

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Quality over quantity

Initiatives are judged on the quality of their knowledge products (KPs) and how well they are achieving outcomes — it is not a competition to produce the most.

• Report against your ToC Targets. If your initiative has a target # of KPs, use this to guide the number of KPs you report for each indicator category. If you have an annual target to report 5 KPs, then aim to report the 5 KPs.
• Choose the knowledge product type wisely. A few well-targeted policy briefs and articles in high-impact journals are preferred over a multitude of “reports”. 
• There is no need to report the same/similar content under multiple indicator categories. Select the most significant output and report it under the most appropriate indicator category for that output.

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Review before you publish: All outputs published in CGSpace should be quality outputs — they should be fact-checked and go through proper review processes.

Please do not request curators to publish “placeholders”

Ensure editorial guidelines from CGIAR and centers are followed: To ensure proper credit, tracking, and use of Initiative products, please ensure all guidelines from the CGIAR, your center, and in some cases your partners, have been followed.

Engage with knowledge managers at your center and Initiative program managers and communicators

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Resources

CGIAR Editorial Policy for Initiative Publications

Publication CHECKLIST

CGSPACE-PRMS FAQS

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Approval process

• All knowledge products should go through some review before being uploaded (editing/branding, review by component leads or initiative leads or someone at the center) 

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• Publications should be uploaded by Center repository staff  – using center processes.  
• A list of all center repository staff is here

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• Initiative managers and Monitoring, Evaluation, Learning and Impact Assessment (MELIA) staff should review submissions before they go in CGSpace to make sure they are related to the Initiative 

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Knowledge/information products�https://agriculturalsemantics.github.io/cg-core/IPtypes.html

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Metadata team from ABC, ICARDA, IFPRI and ILRI have been working to harmonize information product types used across platforms

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Identified 68+ types, harmonized them and provided definition and examples for each

CGSpace: https://cgspace.cgiar.org/

CGSpace is the open digital repository of knowledge products by CGIAR centres, Research Initiatives and platforms, SMO, partners, etc)​

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CGSpace helps you identify, locate and download research outputs produced across CGIAR and its partners. It also supports reporting across CGIAR initiatives and platforms.

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Finding information on CGSpace:

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Receive email Alerts on New Initiative Submissions

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Receive email Alerts on New Initiative Submissions

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Explore: https://cgspace.cgiar.org/explorer�

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Explore and visualizes content

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Generates reports for queries (e.g. lists of outputs for CGIAR 2030 research initiatives, for an author, by country etc )

Explore

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search

filters

Explore

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Explore

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CGSpace upgraded 

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New look and feel

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Better performance

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Better integration with websites

CGSpace Upgraded

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Past training and Demonstrations

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1 December 2022 - CGSpace & PRMS Information Session 1

• Meeting recording

14 December 2022 - CGSpace & PRMS Information Session 2

• Meeting recording

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