Project Kick off

P4 NRO Implementation

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P4 highlights:

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• Is not a website, is an engagement platform
• Main goal is to drive user to action
• Navigation is based in content taxonomy (tags and categories)
• Being in Wordpress does not mean “multi branding”

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Planet 4 meta

In the Implementation RASCI matrix you’ll find a sheet tab with your NRO name. This sheet includes all the tasks required for the implementation.

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As you see the tasks are divided mainly in 3 phases:

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• Preparatory
• Deployment
• Go live

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Planning overview

The P4 Handbook will be your best friend during this phase

• Teams involved
• NRO P4 team

+ support from Implementation Coordinator

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• Duration
• Depends on the resources available

in your NRO P4 team

NROs P4 team with a project manager, digital lead and content coordinator usually take about 4 weeks in this phase

• Estimated effort for this phase is around 300 hours

This could vary according to the amount of content you want to create and migrate

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• Top time consuming tasks
• Build Taxonomy
• P3 Content Audit to migrate
• Draft new content

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Preparation phase

• Teams involved
• NRO P4 team
• GPI P4 development team

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• Duration
• Fixed to 4 weeks
• Estimated NRO effort for this phase is also around 250 hours

This could vary according to the amount of content you want to create and migrate

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• Top time consuming tasks
• Set up site
• Create content
• Review migrated content
• Link content translations (if needed)

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Deployment phase

Make sure you book your slot in advance for this phase with the Implementation coordinator !!

• Teams involved
• NRO P4 team
• GPI P4 Infrastructure team
• P4 NROs community

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• Duration
• Depends on the resources available from your NRO P4 team
• Estimated NRO effort for this phase is around 40 hours

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• Top time consuming tasks
• Internal and external communication and engagement activities
• Data Studio dashboard set up

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Go live phase

In this Google drive folder you’ll find a folder with your NRO name.

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• This is for you to use
• Not public, only shared with GP staff
• Keeping all related documentation to your P4 implementation there will make everyone’s life easier

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Documentation tools

It is suggested to check in with Implementation coordinator at least once a week to go through the questions, feedback, and priorities to help the P4 improve the implementation process based on your experience and to support you in any obstacle you have. A 30 min meeting should be enough for this.

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• Which day of the week suits you better?
• What time?
• Who should attend the meeting?

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Let’s set up the calendar event!

*It is expected from you to lead this meeting and place in advance questions in meeting notes

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Check-in procedure

You’ll find in your folder a meeting notes document. Apart from keeping meeting notes this document is also intended for:

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• Place questions
• Set priorities for the week
• Give feedback on experience of work done
• Report bugs

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Documentation tools

An account will be created for you in the handbook: https://planet4.greenpeace.org/wp-admin

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You can help contribute to the handbook by:

• Fix broken links
• Add missing information
• Add screenshots for complex steps
• Link your NRO documents in the corresponding pages (i.e. MoU, Engagement plan, Taxonomy)

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Documentation tools

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What is next?

Next steps