�Online Application �System Instructions����Note: Chrome or Firefox work best with this system.
Start on the BoEE Home Page
Then choose one:
Click “I Agree (create an account)” if you have never held a license with the BoEE, or if you have not done a transaction with this office since 3/18/19.
OR
Click “I Agree (continue to log in)” if you have already set up an account after 3/18/2019 (skip to Slide 8).
If you already hold some type of license with us, such as a coaching authorization, para. certificate, substitute authorization, etc. you will choose “Yes” (jump to Slide 4).
If “Yes”, and you do not remember your folder number, you may look it up (click the license search). You will need your folder number to complete the application.
If you have never held a license with the BoEE, you will choose “No” (jump to slide 5).
Existing folder Number “Yes” – �verifying your file
Enter the email that you will use as a login user name for this account.
Choose an email that is stable, such as a personal Gmail account.
Enter your folder number.
Click “Sign Up.”
Your information will appear as a “match.”
Existing Folder Number “No” – �setting up your account
Complete all information. Please review carefully.
Errors can cause issues with future applications, background checks, and delays in processing.
Choose an email that is stable, such as a personal Gmail account.
Click “Sign Up.”
An email will be sent to the address provided. ��
Click the link in the email to setup your new password and start your account.
Choose your password.
Logging in with existing account
Use the email and password you used to set up your account previously.
If needed, a password reset can be sent to the username email originally used to set up the account.
You are now logged in to the application system.
Click “New application or renew” to start an application.
Verify your demographic information. If all is correct, click on the “Next” button.
If your name is incorrect, you will have to temporarily agree to it for now, and you can request a change later within the application.
If you need to make a change other than your name, click the “no” button and make the appropriate changes.
Select the type of application needed.
Use the pull down menu by clicking “please select” to choose the specific category of license for your application.
Use the pull down menu by clicking “please select” to choose the specific application.
If you have successfully chosen the correct application, click “next.”
Your application has been generated. Click “Finish” to begin the application.
Next, you will see general requirements for your application type and necessary fees. ��
If the application appears to be correct, scroll down and click the “complete checklist” button.
If you chose the incorrect application, you may click the “Withdraw Application” button, and start over.
Note: there will be four separate steps to your application.
Checklist Step: ��As you respond to each checklist question, click the “Save & Next” button and you will advance to the next section.
Checklist Step (cont.)��In some sections, your response may open another text box for you to provide more information. Many of these are freeform text boxes. Just type the information requested. In the case of past convictions, please list all and be specific. Failure to do so, may delay the processing of your application.
�Checklist Step (cont.) ��If this question appears (new licenses), choose “Yes” if you already hold a BoEE license issued after October 2000.��If you have never applied for or held a license with the BoEE, you will need a full background check. Check “No” and carefully read the instructions on how to complete fingerprints through FieldPrint.
��Once you fully complete the checklist, you will click “Required Attachments” to upload relevant attachments (when applicable). �
Attachment step: ��Be sure to click the “Upload file” button for required documents. ��Only use the “add more” button for additional documents. ��All required documents need to be issued directly to you so that you can take a clear picture or scan to upload. Official transcripts are required when prompted.
�Review application: ��The “Review Application” area is where the system will check to make sure you have all the required boxes checked and documents (if applicable). ��In addition, you will send out any electronic verification forms you need (if applicable). The system will automatically generate these forms when needed. �Do not send eforms to yourself. These generally go to a college or to a licensed administrator, depending on your application. �
You are now ready to pay fees and submit your application.
All fees for a specific application must be paid for the application to be submitted.�
Once your fee is paid, you can check your application status.
If your application status is . . . ��pending internal review - it has been submitted. ��pending deliverables - it will be submitted automatically if you are an Iowa graduate waiting for a recommendation. For all other applicants, you are missing attachments and need to upload additional information.��
new - one of the previous steps was not fully completed. You need to review the earlier steps.
Returning to your application
If you start your application, but do not complete it all in one sitting, you may leave and come back.
Type the same email and password from your original registration, and click “Log in.”
Click on the “My Applications” tab at the top of the page.
Select your application (this number will be specific to your application).