NOTICE WRITING

PREPARED BY

BIJU.X.S

PGT ENGLISH

JNV BELAGAVI

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What is A Notice ?

Simple General Idea/Definition

• A Notice is a Simple Piece of Written Communication.
• It Presents News about a Future ,Present or Past Event.
• It is Meant to be Read by a Specific Section of the Audience (Not By All).
• It is a Formal or an Informal Intimation of Some Event.
• It may be a Set of Instructions Issued to Do Something.
• It may be Printed, Handwritten or Typed Message.
• It has Diverse Roles to Play.

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Different Types & Kinds of Notice

• Birth Notice, Death Notice (Obituary),Marriage Notice Appearing in Newspapers.
• A Company Notice Passing On a Message to Its Shareholders through a Newspaper.
• Notice Put Up on the Display Board of a School, A Shop, A Club or A Company.
• Different Clients /Audience : School : Teachers, Staff, Students, Parents & Public- Shop : Customers- Company : Workers, Employees, Shareholders, Clients, Buyers- Club : Members.
• Tools : Staff Notice Boards, Students’ Bulletin Boards, Public Notice Boards, Display Boards, Company Staff/Workers : Retiring Room Display Boards.
• Legal Lawyer Notices.
• Tender Notice.

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Notice Format �

• A NOTICE is always written in a box.
• Notice:�Name of the Institution/Organization/Office, Place Suitable Heading
• 29 June 2012�Contents. The target group for whom the notice is. Date, time, venue and all-important details and any extra information that is needed (Body of the Notice, 50 words)
• Signature�(NAME)�Designation

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Sample/specimen/model/ideal notice

Army School – M.G. Road – Bangalore

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Date

25^th November ’13

NOTICE

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An Opportunity For Music Lovers !

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A Competition in Vocal and Instrumental Music will be held on Friday, the 29^th of November ‘13 at R.R. Sabha (Shivaji Nagar) between 5.00 p.m. and 7.00p.m. It is open to Seniors and Juniors. Attractive Cash Awards announced. Wishing and interested participants may Enlist their Names with their Class Teachers concern for the School Level Screening and Audition by 27^th Nov. ‘13 A/N. For all other & further details please Contact the Secretary , School Music Club .

Sd./-

Secretary

Music Club

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Name of Organization

Communication Tool

Heading / Caption

Body/ Message

How Does One Go About This Task?/Preparing/Drafting the Body of the Notice /Communication Part.

• The Message Should Be Clear, Brief , Precise & To the Point.
• Word Limit : Maximum 50 (In Exams.)
• Must be In Complete Sentences.
• Sentences Very Short and to the Point.
• It must be Properly Punctuated.
• Numbers and Abbreviations Allowed.
• Important Details/Information in the Notice Can be Underlined.
• Message Should be Free From Ambiguity.
• Language : Neither too Formal Nor Informal Unless Otherwise Necessary.
• Degree of Formality Depends on the Target Audience.

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Caption / Heading Part

• It Must be Centered.
• May be Underlined
• To be Written In Block Capital (Either the Whole Heading or the First Letter of Each Word)
• It Must be Catchy, Attractive & Simple .
• Short, Brief & Matter to the Point : Made of Maximum 4 or 5 Words.
• Very Important : By looking at the Caption Itself the Onlooker Must Understand What the Whole Notice Is About without Reading the Body of the Notice.
• The Caption Must be that Effective , Complete & Informative.

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Marking Scheme of Notice

• �format title (Notice/Heading/Place/Date/Signature with Name and Designation) 1 mark�Contents�(a) Where?�(b) When�(c) Target group�(d) Agenda�(All within 50 words) 2 marks�ExpressionCoherence, spellings and grammatical accuracy 1 marks

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SAMPLE QUESTION 1

• As Principal of Sardar Patel Vidyalaya, Lucknow, draft notice in not more than 50 words informing students of the change in school timings with effect from the 1st of October. State valid reasons for the change. (Delhi 2009)�

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ANSWER 1

Sardar Patel Vidyalaya, Lucknow�NOTICE

22^nd September, 20xx

Change in School Timings

� All students are hereby informed about a change in school timings from 1st October, 20xx. The school will now start at 9 a.m. & end at 3 p.m. In the past few years, it has been seen that winters are rather severe and it becomes quite difficult to start early due to the extreme cold weather and the dense fog. So these new timings will be followed till further notice.

Principal

SAMPLE QUESTION 2

You are Secretary of the History Club of Vidya Mandir School. Draft a notice in not more than 50 words informing students of a proposed visit to some important historical sites in your city. (Delhi 2009)�Answer:

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ANSWER 2

Vidya Mandir School�History Club�Notice

22nd September, 20xx

Visit of Historical Sites�Members of the club are hereby informed of a proposed educational visit to a few important historical sites in our city which is likely to be scheduled between 28th and 30th of Sep. Interested members are required to pay RS. 550 (inclusive of transport and snacks) during the zero periods to the undersigned by 25th of September.

Secretary�History Club

SAMPLE QUESTION 3

As Sports Secretary of G.D.G. Public School, Pune, draft notice in not more than 50 words for your school notice board informing the students about the sale of old sports goods of your school. You are Rohini/Rohit. (Delhi 2010)�

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ANSWER 3

G.D.G. Public School�Pune�Notice

29th July, 20xx

Sale of Old Sports Goods�Students are hereby informed that our school is organizing a sale of its old sports goods like cricket bats, badminton & lawn teams rackets, footballs, cricket & football gear etc. in the P.E. Room on 21st August, 2Oxx. Those interested in purchasing these items can visit the P.E. Room on the assigned date during their free periods or recess time.

Rohit

Sports Secretary.

SAMPLE QUESTION 4

You have found an expensive geometry box in the school playground. Draft a notice in not more than 50 words for the school notice board. You are Rani, Class XII, Angel School, Faridabad. (Delhi 2010)�

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ANSWER 4

Angel School, Faridabad�Notice

31 October, 2Oxx

Found A Geometry Box�Have found a red-coloured ‘Faber-Castle’ Geometry Box in the school playground during the 8th period yesterday. Owner may please contact the undersigned in her class between the 6^th and the 7^th periods.

Rani�XII-C

SAMPLE QUESTION 5

You are Srinivas/Srinidhi of D.P. Public School, Nagpur. As Student Editor of your school magazine, draft notice in not more than 50 words for your school notice board inviting article sketches from students of all classes. (Delhi 2011)�

ANSWER 5

D.P. Public School, Nagpur�Notice

29e” July, 2Oxx

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Invititng Articles and Sketches For School Magazine

�Students of all classes are hereby invited to submit their articles and sketches for the school magazine to the undersigned latest by 6th of August in Room No. 102 during the Vth period. Please ensure that your articles are neat and legible and your sketches are clearly drawn.

Srinidhi�Editor�School Magazine

SAMPLE QUESTION 6

You are Secretary of Gymkhana Club, Madurai. Write a notice in not more than 50 words informing the members to attend �an extraordinary meeting of the governing body. Include details like date, time, venue etc. Sign as Prabhu/Pratibha

ANSWER 6

Gymkhana Club, Madurai�Notice

�22nd September, 20xx

Extraordinary Meeting of Governing Body

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All members of the governing body of the Club are hereby informed to attend an extraordinary meeting on 10^th September, 20xx at 4 p.m. in the Club Conference Room to discuss how to revise the Club’s policy for defaulter members with long outstanding dues.

Prabhu�Secretary

SAMPLE QUESTION 7

You are Secretary of J.P. Narain Housing Society, R.W.A., Meerut. Draft a notice in not more than 50 words stating that the second installment of maintenance charges falls due on 31st March 2011, and requesting the members to pay before the due date. Sign as Anil/Anita. (All India 2011)�

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ANSWER 7

J.P. Narain Housing Society�Meerut�Notice

23. March 2011

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Payment of maintenance charge due

All members of the Residents’ Welfare Association are hereby informed that the payment of the second installment of maintenance charges is due on 31st March, 2011. Please pay before the due date to avoid late payment charges.

You are reminded that the amount of the same is Rs. 550 only.

Anil�Secretary, R.W.A.

SAMPLE QUESTION 8

You are Smitha/Sunil, Secretary AVM Housing Society. You are going to organize a blood donation camp. Write a notice in not more than 50 words, urging the members of your society to come in large numbers for this noble cause. Invent all the necessary details. (Delhi 2013)�

ANSWER 8

AVM Housing Society

Chennai�Notice

22nd September, 20xx

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Blood Donation Camp

Our society is organizing a blood donation camp in the Community Centre on 1st October, 20xx, from 10 AM to 4 PM. All arrangements will be adequately made along with drinks and refreshments for all donors. The camp is being conducted under the expert guidance of the doctors and nurses of the Red Cross Society. Residents are hereby requested to ensure an overwhelming response to this camp by even persuading their friends and relatives to come forward for this noble task.

Smitha�Secretary

SAMPLE QUESTION 9

Every year in the central part of the city a flower show is held in the month of February. Your school has received a circular from the District Collector inviting your students to visit it. Write a notice in about 50 words informing the students about the show and advising them to go and enjoy it. You are Navtej/Navita, Head Boy/Head Girl, Sunrise Public School, Surat. (Delhi 2015)�

ANSWER 9

Sunrise Public School, Surat�Notice

1st February, 20xx

Flower Show Invitation�Every year the central park of our city organizes a flower show in the month of February. The District Collector has sent circular inviting students of our school to visit this show which will be held from 6th to 25th February. Students are hereby advised to visit the central park and enjoy this show.

Navita (Flead Girl)

SAMPLE QUESTION 10

Water supply will be suspended for eight hours (10 am to 6 pm) on 6th of March for cleaning of the water tank. Write a notice in about 50 words advising the residents to store water for a day. You are Karan Kumar/Karuna Bajaj, Secretary, Janata Group Housing Society, Palam Vihar, Kurnool. (Delhi 2016)�

ANSWER 10

Janata Group Housing Society�Palam Vihar, Kurnool�Notice

4th March, 20xx

Suspension of Water Supply�Residents are hereby informed that water supply will be suspended for eight hours (10 am to 6 pm) on 6th March for cleaning of the water tank. Residents are advised to make necessary arrangements to store water for a day. We regret the inconvenience caused.

Karan Kumar�Secretary