1 of 52

MEMBERSHIP TOWN HALL MEETING�Mid-Year State of Tuckahoe� �May 19, 2025�7:00 pm TRC Pavilion

2 of 52

Opening Remarks and Executive Committee� �Ed Cho, President and Chair, Executive Committee

3 of 52

Finance Committee and �Long Range Planning (LRP) Committee� �Brian Hult, Treasurer and Chair, �LRP Committee

4 of 52

Tuckahoe Recreation Club

Financial Review and Long-range Plan

May 19, 2025

5 of 52

Due to the sensitive nature, the complete set of slides from the Finance Committee will be available for viewing at the Club upon request.

​

​

  • 2024 Full-year Results
  • 2025 Budget
  • 2025 YTD (April) Results

5

September 21, 2023

6 of 52

Engineering & Maintenance (E&M) Committee� �Brendan Bayer, Chair, E&M Committee��Fernando J. Garcia, PE, Vice President, CTA Consulting Engineers

7 of 52

Indoor Pool Deck Replacement Project | August 2025

8 of 52

Indoor Pool Deck Replacement Project | August 2025

​

​

  • We explored execution of this project last year, but due to permitting issues, we had to make this a 2025 project. We are happy to report that our contractor has permits in hand (as of early April) and so we are working to coordinate the work in August.

​

  • To recap issues with current deck:

​

• The indoor concrete pool deck is too thin.

​

• No sub-surface moisture barrier, indicating that the deck retains a high moisture content.

​

• The indoor pool deck paint, sealant, and coating have repeatedly failed.

​

• Not draining properly.

​

• Visible cracks, bubbles, water lines on tiles, and needs new starting blocks.

​

• Flaking plaster in the pool basin, broken coping stones around perimeter, and many broken tiles.

9 of 52

Indoor Pool Deck Replacement Project | August 2025 (cont.)

​

  • Peripheral tasks include replacing the indoor pool doors, removing long-inoperative center ducts, and performing ceiling/truss/beam cleaning and painting. We aim to schedule this work in August, if possible, to align with future HVAC upgrades and allow access for a boom lift.

​

  • The structural engineer confirmed the indoor pool ceiling and trusses are in very good shape, with no signs of major structural issues. Despite the age and moisture exposure, the ceiling is in “surprisingly stable condition.”

​

  • Total Cost of the project: ~$350,000 for deck / $125,000 pool / $20,000 for doors, etc.

__________________________________________________

Project Timeline | August 2025

​

  • Tentative project timeline (shown on the next slide) is subject to change as we coordinate with the contractor.

​

  • We will provide weekly updates to members and communicate any changes to the schedule.

​

  • Some days may involve increased noise, dust, debris, and limited access to areas of the pool deck.

​

Safety is our top concern throughout the construction process.

10 of 52

Indoor Pool Deck Tentative Timeline | August 2025

11 of 52

Indoor Pool Deck Project Staging

August 2025

__________

Staging will match what was communicated last year. See image:

Inside the RED areas will be restricted for the entirety of the project.

Inside the GREEN areas will be restricted for machinery use on select days.

12 of 52

HVAC Study | CTA Consulting Engineers Inc. Introduction

​

​

​

​

Introducing our HVAC advisor, Fernando J. Garcia, PE, of CTA Engineers Inc., for an overview of some work in potential replacement of the HVAC for the indoor pool. Here is a general overview:

​

For the past 6 or so months we have been exploring renovation/replacement of the Indoor Pool HVAC Renovation and Replacement Project – timing for this project is still to be determined based on human and financial resources but it remains a priority for the club.

​

The project is to address several issues at once:

​

  1. Only 2 of 3 natatorium heated air blowers work; both are old and inefficient, leaving the deck uncomfortably cold.
  2. There is no effective exhaust ventilation, other than the 2 large fans above the garage doors;
  3. No dehumidification system exists, leading to heavy moisture buildup.
  4. Excess humidity causes condensation on windows and ongoing rust and damage to metal surfaces, garage doors, handles, and motors.

13 of 52

HVAC Study | CTA Consulting Engineers Inc. Introduction (cont.)

A PoolPak environmental control unit, which addresses the heat, dehumidification, air movement/ventilation (supply and exhaust), which is the standard for modern indoor pools today, is the market standard system to meet all of the needs described above.

​

​

  • A modern PoolPak system (heat, dehumidification, supply/exhaust) is the market standard for indoor pools.

​

  • This system would extend the life of the facility and improve member comfort.

​

  • Fernando’s multi-disciplinary team (mechanical, structural, civil engineers, architect, estimator) is assessing scope, specs, and rough cost.

​

  • Project is in early stages: understanding scope, estimated costs, and required County permits.

​

​

​

We will now pass it to Fernando J. Garcia, PE, of CTA Consulting Engineers Inc.

14 of 52

Tuckahoe Recreational Club

Initial Assessment Report for New Pool Environmental Control System Upgrade

1814 Great Falls St. McLean , Va. 22101

 

By

CTA Consulting Engineers Inc.

220 North Adams Street Rockville, MD 20850

15 of 52

16 of 52

17 of 52

18 of 52

19 of 52

20 of 52

21 of 52

Pool Environment Upgrade Grand Total: $2,832,896.45

22 of 52

23 of 52

Aquatics Committee� �Chris Bassler, Chair, Aquatics Committee��Torey Ortmayer, Founder & �Head Coach, Hydra Aquatics

24 of 52

25 of 52

Tennis Committee� �Raman Sarna, Co-Chair, �Tennis Committee�

26 of 52

Tennis Shed

26

Previous shed was old, dilapidated and starting to decay; it was inadequate and needed to be replaced;

Previous shed was too small to house the equipment, ice machine, balls, etc. to support the growing tennis programs;

New shed provides ample storage space and allows for Club staff office space for intake, security, guest fees, questions on courts and reservations;

New shed exterior materials are synthetic and should withstand the elements longer than an exterior woodshed;

New shed, which matches the dimensions of a backyard storage shed, complies with Fairfax County code requirements for such structures (one level, below 256 square feet).

Water bottle station next to shed (future project)

27 of 52

Tennis Shed – Storage and Office Pictures

27

28 of 52

Pickleball Lighting & Tennis Canopies

28

Pickleball courts did not have independent lighting and had to utilize tennis courts in the fall and spring due to the short days

The Club contracted to have 4 lights installed specifically for pickleball and that work was completed last week

Pickleball lighting has its own separate switch on the courts; however, dependent on the lights for tennis courts 5 and 6 to be on

Pickleball reservations can now also be made for courts 7 and 8 specifically which was previously not the case

Canopies were setup on courts 2 and 3 only previously; needed during the summer months to have shade between play

Canopies have now been installed on the remaining 4 courts and all 6 are consistent from an aesthetic viewpoint

29 of 52

Pickleball Lighting & Tennis Canopies - Pictures

29

30 of 52

Tennis Court Repair

30

In 2023, company was hired to resurface the tennis courts to repair the continuous formation of cracks and peeling. The cracking and peeling re-appeared this spring due to the underlying foundation issues;

The Club hired another company to repair the cracks and peeling again this spring for safety and playability, Repairs on all 6 courts were completed over the past 2 weeks including both the playing and nonplaying surfaces;

Repaired surfaces have slight color variation from non repaired surfaces

The Club recognizes that the efforts are a band-aid and do not address the fundamental problem of multiple asphalt overlays installed improperly over the years.

Long term solution is to remill the court asphalt layers down to the bottom layer (4-6 inches) and reinstall one solid layer of asphalt. This project is slated for 2026-2027.

31 of 52

Tennis Court Repair - Pictures

31

32 of 52

Tennis Court Remill – Estimate 1

32

33 of 52

Tennis Court Remill – Estimate 2

33

34 of 52

Tennis Programs

34

    • The Club has officially partnered again with Pass Academy to manage all racquet sports programs, including both Tennis and Pickleball.
    • Previously, administrative and accounting tasks such as registrations and member communication were handled by the club; Pass Academy now manages all aspects of operations, including communications, registration, court reservation, administration and payments.
    • Coaches bios can be viewed at Our Coaches & Staff – Tuckahoe Pass Academy

Pass Academy Partnership

    • Expanded Adult Programming: Now offer multiple adult clinics throughout the week, with excellent participation.
    • New Pickleball Programs: Launched Pickleball classes for both juniors and adults. Hired 2 new Pickleball Pros
    • Weekly Email Campaigns: Members receive regular email updates on registration status, new offerings, weather-related changes, and general announcements.
    • Facility Marketing: QR-coded flyers have been placed around the facility promoting:
      • Program schedules
      • Private lesson options
      • Payment instructions
      • Junior Team Tennis
      • Summer camps and more

New Programs & Member Engagement

35 of 52

Tennis Programs

​

  • Tuckahoe sponsored five teams for USTA Junior Team Tennis this winter/spring. The participation in that is about 70% members and 30% non-members.
  • 107 registrants for the summer team. Ongoing marketing team campaign to promote Junior Team Tennis Junior Team Tennis at Tuckahoe🎾🎾
  • Practice times and structure will be the same as last year.
  • Seeking a replacement tennis team representative for next summer as current representative will step down at the end of the summer.
    • Involves coordination and communication
    • Replacement rep could shadow current rep during summer program
    • Team rep receives complimentary registration for their children

​

​

35

Junior Team Tennis

36 of 52

Tennis Programs

​

​

​

36

Summer Camp Enrollment

  • Offering both the traditional camp programs and additional new options:
    • Tiger Mini Tennis (1-hour camps)
    • Half-Day Camps
    • Full-Day Camps
  • To-date, there are 37 kids enrolled in our summer camp

Team Practices Update (Ladies Team and Men's Team)

  • Goal is to raise the overall level of play by providing players with the tools they need to succeed in GWTA and Tyson Cup Competitions.
  • Revamped the structure of team practices to provide a more focused and impactful experience for all players.
  • Added more coaches to the sessions and shifted our emphasis from simply playing points to actively working on player development.
  • Each practice now includes targeted drills designed to enhance doubles performance, coach demonstration with a strong focus on strategy, tactics, and technical improvement.

37 of 52

Membership Committee� �Monica Winthrop, Chair, �Membership Committee�

38 of 52

Tuckahoe Membership Committee Update

May 2025

39 of 52

Current Membership Numbers

Total Current Members

3,249*

Absentee

216

Emeritus

94

Children Under 5

148

Limited Members

47**

Waitlist Individuals

1,277

Waitlist Families

350

​

*Full membership capacity is 3,250

**Limited Members are capped at 50 per year; 47 reflects the number of Limited Members from 2024.

40 of 52

Projected Membership Numbers (2025/2026)

​

Total Current Members

​

3,249

Resignations to Date

338

Children Under 5 moving to full Members

48

Returning Members

148

Accepted off the Waitlist

264

Total Projected Members

3,250

41 of 52

Waitlist Trend Over the Years

​

2024

2025

Resignations

287

338

Invited to Join

217

264

42 of 52

Programs & Concessions (P&C) Committee �and Operations Committee� �Matt Kelly, Chair, P&C Committee �and Operations Committee

43 of 52

Fitness Committee� �Kristen Gorelik, Chair, �Fitness Committee�

44 of 52

Marketing Committee� �Ratih Sudharto, Chair, �Marketing Committee�

45 of 52

Marketing Update

May 19, 2025

46 of 52

1. Updated Website

  • Refreshed design and improved navigation
  • Up-to-date event calendar
  • Online registration and forms
  • Ongoing feedback welcomed

​

  • https://tuckahoe.net/

​

47 of 52

2. Weekly Newsletter

  • Sent every Sunday to members
  • Upcoming events
  • Recent activity highlights
  • Member spotlights and announcements
  • Contact us if you're not receiving it

48 of 52

3. Social Media (Instagram & Facebook)

  • Increased posting and engagement
  • Event photos and club updates
  • Program reminders
  • Community highlights
  • Follow us on Facebook and Instagram

49 of 52

4. Club App – Sign-In System

  • App available for member check-in
  • Not currently available in app stores
  • Known issue under active review
  • Please check in manually if you do not have the app on your phone
  • Thank you for your patience

50 of 52

Closing Note

  • We're committed to improving communication
  • Your feedback is welcome
  • Help us grow our digital presence together

51 of 52

Member Relations� �Nick Metcalf, Chair, �Member Relations Committee�

52 of 52

Q&A