Data Analysis: Using Data Effectively

Weslaco ISD | Cuellar Middle School�October 2024

bit.ly/weslacoESF

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Introduction and Connections

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Objectives

Create a Progress to Goals presentation in order to engage in data-driven PLC discussions with teachers

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Professional Learning Norms

1. Participate Actively�
2. Listen Intently�
3. Share Honestly

Which norm will you lean into during our learning experience today?

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15 min | Introduction and Connections

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90 min | Progress to Goals

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15 min | Closing

bit.ly/weslacoESF

Agenda

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Lindsey Martinez

Director

Former teacher and school leader in the Rio Grande Valley

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Principal 6-12 in San Juan, TX

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MEd, University of Texas Rio Grande Valley, Texas Certification in Education

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Fernando Salinas

Director

Former teacher and school leader in the Rio Grande Valley

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Principal in Pre-K through 12th grade schools

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Rice University, Texas Certification in Education

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Stand Up, Hand Up, Pair Up

If you could give your students one 'superpower' to help them ace their STAAR exams, what would it be and why?

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Introduction to Data

Data is information, and comes from assessments, such as exit tickets, weekly quizzes, district assessments – anything where students’ knowledge is being tested

Data can be accessed using simple paper and pencil trackers, comprehensive school created trackers, and advanced trackers as created by the district and testing agencies

Data allows us to see tangible evidence of what kind of learning has happened, separated from any subjective experience we’ve seen in the classroom

Data can tell us which objectives need to be retaught, which students need extra support, which groups might need to be brought in, and how to ensure learning is happening for all students

Leaders can use data to establish student groups for extra support, help prioritize which teachers need more support, and determine which next steps would be most beneficial for educators to prioritize

Pair Share: What strikes you as most important or most critical in your own work?

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Progress to Goals

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15 min | Introduction and Connections

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90 min | Progress to Goals

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15 min | Closing

bit.ly/weslacoESF

Agenda

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Progress to Goals

Step 1. Access Materials Needed (2 min)

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• Template: bit.ly/CuellarPTG
• STAAR Results: Access to your school’s STAAR results

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Progress to Goals Template

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bit.ly/CuellarPTG

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Progress to Goals Meeting

Overview: Progress To Goals (PTG)

The PTG’s main purpose is to allow for everyone on the team to share the results they’ve achieved in a given period: a semester, a quarter, or year.

Each team member who has a role in achieving the goal will present on either the whole goal, or their specific part in achieving the goal.

A Principal may present on the overall benchmark scores after the STAAR Interim

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An Assistant Principal may present just on the subject(s) they coach

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Progress to Goals Meeting

Agenda: Progress To Goals (PTG)

The principal set the agenda and should allocate time for each person to present their goals.

The principal will present an overview of all of the goals and whether the goal is on track or not.

Everyone at the meeting should be presenting on a goal or their role in achieving the goal as part of the consultancy protocol. If a person is sitting in the meeting and did not directly own a goal, they should participate in questioning.

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Progress to Goals Meeting

Campus Scorecard: Progress To Goals (PTG)

Data should be filled in before the meeting, with the raw data provided.

Successes should be celebrations of data or actions that have led to growth. Gaps should include the data that is lower than expected as well as the presenter’s best thinking as to what is causing that gap.

Solutions should both be things that the presenter can do to improve the data as well as things the presenter believes the team should undertake to improve the data.

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Progress to Goals Meeting

Accountability and Follow Up: Progress To Goals (PTG)

The principal will lead the reflection, and the team should think of celebrations, opportunities for growth, and the next steps or support that they might need to make things better for the following year.

When discussing next steps, the principal should capture each team member’s role and create a plan to hold them accountable to accomplishing them.

After the meeting, the whole team should celebrate and come together to both commemorate where you’re at and look forward to the future!

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Goals for our PTG

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Progress to Goals Meeting

• <Campus Name> or <District Name/Initiative>
• <Date>

• What do you notice?
• What questions do you have?
• Using your own campus information, fill this out.

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Individual Goal Sheet

• What do you notice?
• What questions do you have?
• Using your campus STAAR data, fill this out for one exam.

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Protocol: Small Group Share

Step 1. Form Groups (1 min): Form small groups of ~2 members each.

Step 4. Reflect (10 min): Reflect on the overall discussion and the effectiveness of the progress to goals process. Consider:

• See questions in notecatcher.

Step 2. Partner 1 Shares Key Findings (8 min): Partner 1 shares key findings or insights from their analysis and an overview of the progress made towards their specific goals. Focus on naming:

• Notable successes, significant gaps, common themes, challenges encountered, and adjustments needed

Step 3. Swap (8 min): Partner 2 shares.

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Closing

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15 min | Introduction and Connections

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90 min | Progress to Goals

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15 min | Closing

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Agenda

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Closing

At table groups, discuss:

1. What was illuminated for you today?
2. What supports are needed?
3. What are your next steps?

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Whole Group Share

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Closing Survey

bit.ly/Cuellarclosingsurvey

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Data Breakdown and Analysis

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Data Breakdown and Analysis

Materials Needed:

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bit.ly/DonnaDataPlan (make a copy)

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Access to your school’s STAAR results

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Data Breakdown and Analysis

What do you notice?

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What questions do you have?

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Using your own data, choose one STAAR exam and begin to fill this out.

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Data Breakdown and Analysis

What do you notice?

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What questions do you have?

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Using the STAAR exam you chose above, continue filling this out for at least 1-3 standards.

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Data Breakdown and Analysis

What do you notice?

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What questions do you have?

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Using the STAAR exam you chose above, continue filling this out for at least 1-3 standards.

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Data Breakdown and Analysis

What do you notice?

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What questions do you have?

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How can you begin to spiral in low objectives at the beginning of the school year?

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Are there logistical considerations (groups, schedules, materials, etc.) to ensure students receive targeted instruction in lower performing objectives?

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Data Breakdown and Analysis

What do you notice?

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What questions do you have?

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How can you begin to spiral in low objectives at the beginning of the school year?

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Are there logistical considerations (groups, schedules, materials, etc.) to ensure students receive targeted instruction in lower performing objectives?

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Protocol: Small Group Share

Step 1. Form Groups (1 min): Form small groups of 4-5 members each.

Step 4. Develop Collaborative Support (3 min): Discuss how staff can support each other in implementing these plans. Consider:

• How can you collaborate with colleagues to share resources or strategies?
• Are there opportunities for peer observations or feedback sessions?

Step 2. Share Key Findings (7 min): Each member of the group briefly shares one key finding or insight from their own analysis (e.g., a notable success, a significant gap, common themes or patterns).

• Are there common standards or skills where multiple teachers found gaps?
• Did similar strategies or solutions emerge across different subjects or grade levels?

Step 3. Reflect on Process (4 min): Discuss the process of completing the analysis. Use the following questions to guide the discussion:

• What aspects of the data analysis process were most helpful in identifying student needs and planning interventions?
• Were there any challenges or difficulties encountered during the analysis?
• How did you decide on the strategies for reteaching and addressing gaps?

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Warmer

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Warmer: Generations

Alpha�(Born 2011-2025)

Gen Z�(Born 1997-2010)

Millennials (Gen Y)�(Born 1981-1996)

Gen X�(Born 1965-1980)

Boomers�(Born 1946-1964)

Silent�(Born 1928-1945)

Get into groups based on your generation that you graduated high school.

In your groups, share:

1. Hit songs or musicians in that era

2. Top movies & actors

3. Hair styles or style of clothes

4. Technology advancement

5. “Sayings”

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STAAR Reflection and Analysis

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STAAR Reflection and Analysis Worksheet

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bit.ly/weslacoESF

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STAAR Reflection and Analysis

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STAAR Reflection and Analysis

Analyze:

• Which tests were the lowest performing?
• What were the gaps in the performance?

Dig Deep:

• What are the root causes of this data?
• What actions (or inaction) led to this?

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STAAR Reflection and Analysis

Short-term Planning:

• What are some quick wins you can have by August or September?
• What can you do to get there?

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Long-term Planning:

• What are some long-term initiatives you want to implement?
• Think: training and PLCs you want to give, instructional rounds, etc.

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STAAR Reflection and Analysis

Analyze:

• Which tests were the highest performing?
• Where are the highlights? (Grade Level, Subject, etc).

Dig Deep:

• What are the root causes of these successes?
• What actions led to this?

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Protocol: Small Group Share

Step 1. Form Groups (1 min): Form small groups of 4-5 members each.

Step 3. Discuss Approaches (5 min): Compare the short-term and long-term plans developed. Consider:

• Are there effective strategies that were commonly used or proposed?
• Are there discrepancies in approaches that could be harmonized?

Step 2. Share Key Findings (5 min): Each member briefly shares one key insight from their STAAR results analysis. This could be related to growth, significant gaps, or notable highlights. Consider:

• What root causes were identified for these gaps and successes?

Step 4. Reflect on the Process (4 min): Reflect on the overall discussion and the effectiveness of the analysis process. Consider:

• What did you learn from your discussion with colleagues?
• How can these insights be applied to improve future STAAR results?

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Break

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Warmer

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Warmer: Phone Tag

Pull Up: Find a picture that describes you as a person.

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Think/Write: What does the picture say about you?

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Stand Up, Hand Up, Pair Up: Share your picture and note what it says about you.

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