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Unit 9

Managerial Accounting

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FI:660

Explain the nature �of managerial accounting

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What Is Managerial Accounting?

  • Internal process for management:
    • Planning
    • Controlling
    • Decision-making

FI:660 Explain the nature of managerial accounting

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  • Internal vs. external
  • No standards vs. GAAP
  • Future vs. historical
  • Modified for needs �vs. general

Managerial vs. Financial Accounting

FI:660 Explain the nature of managerial accounting

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  • Sources: historical data, �financial accounting records
  • Planning, controlling, �decision-making reports:
    • Budget reports
    • Trend analysis and forecasts
    • Cash-flow analysis
    • Performance reports

Sources & Types of Managerial Accounting Reports

FI:660 Explain the nature of managerial accounting

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  • Prepare budgets, develop standards
  • Compare actual activity �with plans
  • Gather data on costs, profits
  • Can help marketing, �manufacturing, HR, �top management
  • Increase business profitability

How Managerial Accountants Can Help

FI:660 Explain the nature of managerial accounting

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OP:024

Explain the nature of �overhead/operating costs

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What Are Operating Costs?

  • Ongoing, day-to-day expenses �not directly related to production
    • Maintaining company building �(e.g., janitorial services)
    • Running equipment (e.g., electricity)
  • Vital for success
  • Require realistic budget & planning

OP:024 Explain the nature of overhead/operating costs

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  • Fixed costs: do not increase or decrease with production changes
    • Facility maintenance �& repairs
    • Utilities
    • Insurance
  • Variable costs: fluctuate with changes in production
    • Advertising & promotion
    • Travel expenses
    • Sales commissions

Fixed vs. Variable Costs

OP:024 Explain the nature of overhead/operating costs

    • Rent/Mortgage
    • Wages/Salaries
    • Office supplies
    • Employee bonuses
    • Certain permits & fees
    • Shipping, delivery, or installation costs

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  • Partially variable and partially fixed
    • Fixed until company reaches certain level of production; then become variable
    • Can be considered either fixed or variable depending on perspective
  • Decision how to categorize ultimately up to business
    • Decision must be consistent.

Semi-Variable Costs

OP:024 Explain the nature of overhead/operating costs

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  • Operating costs greatly influence �product’s final selling price.
    • Total cost
  • Operating costs greatly influence �business profits.
    • Gross profit
    • Break-even point

Operating Expenses, Selling Price, & Profit

OP:024 Explain the nature of overhead/operating costs

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FI:658

Describe types of costs used �in managerial accounting �(e.g., direct cost, indirect cost, �sunk cost, differential cost, etc.)

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Classifying Managerial Accounting Costs

  • Behavior
  • Function
  • Relevance
  • Traceability
  • Controllability

FI:658 Describe types of costs used in managerial accounting

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  • Direct materials costs
  • Direct labor costs
  • Manufacturing/Production �overhead costs

Basic Manufacturing Costs

FI:658 Describe types of costs used in managerial accounting

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  • Product vs. period costs
  • Selling vs. general administrative costs
  • Direct vs. indirect costs
  • Controllable vs. uncontrollable costs
  • Avoidable vs. unavoidable costs
  • Out-of-pocket vs. sunk costs
  • Differential, incremental, opportunity, �and imputed costs
  • Relevant vs. irrelevant costs

Common Managerial Accounting Costs

FI:658 Describe types of costs used in managerial accounting

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  • Planning
  • Performing
  • Evaluating
  • Communicating

How Cost Information Is Used

FI:658 Describe types of costs used in managerial accounting

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FI:719

Discuss cost accounting systems �(e.g., job costing, process costing, standard costing, activity-based costing [ABC].)

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Purposes of Cost Accounting Systems

  • Internal process tailored �to management
  • Track production �activities and measure cash flow
  • Assess profitability and �enhance budgeting
  • Fine-tune operations

FI:719 Discuss cost accounting systems

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  • Job order costing
  • Process costing
  • Standard costing
  • Activity-based costing (ABC)
  • Hybrid approach

Cost Accounting Systems

FI:719 Discuss cost accounting systems

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Importance of Overhead Cost Allocation

FI:719 Discuss cost accounting systems

  • Distribute indirect costs �to finished products
  • Set reasonable prices �and enhance profitability
  • Cut manufacturing costs and improve efficiency
  • Keep accurate financial records

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  • Manufacturing overhead and nonmanufacturing (or administrative) overhead
  • Calculate overhead rate using �cost drivers and cost pools
    • e.g., direct labor hours, machine hours, �sales, orders completed, etc.
  • Traditional method: single cost driver
  • ABC method: multiple cost drivers

Overhead Cost Allocation Methods

FI:719 Discuss cost accounting systems

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FI:726

Apply cost accounting techniques �(e.g., job costing, process costing, �standard costing, activity-based costing [ABC])

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Cost Accounting Techniques

FI:726 Apply cost accounting techniques

  • Internal process used by management �to make better financial decisions
  • Measure, report, analyze �production costs
  • Reduce these expenses to boost �efficiency and profitability
  • Costs: direct, indirect, fixed, �variable, operating

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Job Costing

  • Track costs for individual �jobs/projects
    • Step 1: Calculate direct material
    • Step 2: Calculate direct labor
    • Step 3: Determine overhead rate
    • Step 4: Allocate overhead
    • Step 5: Calculate job cost

FI:726 Apply cost accounting techniques

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Process Costing

FI:726 Apply cost accounting techniques

  • Record costs for each process
  • Three main types: Standard cost, �FIFO, WAC
    • Step 1: Analyze inventory
    • Step 2: Convert inventory costs
    • Step 3: Calculate total costs
    • Step 4: Calculate cost per unit
    • Step 5: Assign costs to complete �and in-process units

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Standard Costing

FI:726 Apply cost accounting techniques

  • Apply standard, estimated costs
  • Variances: favorable/unfavorable, �rate/volume
    • Step 1: Create standard cost
    • Step 2: Establish standards
    • Step 3: Determine actual costs
    • Step 4: Compare actual costs �and standard costs
    • Step 5: Determine causes
    • Step 6: Dispose of variances

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Activity-Based Costing (ABC)

FI:726 Apply cost accounting techniques

  • Assign costs to specific cost �objects using activities
    • Step 1: Identify activities and �assign costs
    • Step 2: Divide into cost pools
    • Step 3: Assign cost drivers
    • Step 4: Calculate cost driver rate
    • Step 5: Assign costs to products

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FI:450

Maintain job order cost sheets

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Importance of Job Order Cost Sheets

  • Record and track all job cost information
  • Compile, organize, and assign costs to specific job
  • Track performance, improve efficiency, �compare profitability among jobs
  • Serve as supplementary ledger, �or record, to WIP account
  • Job order costing: manufacturing �companies, law firms, hospitals, �accounting businesses

FI:450 Maintain job order cost sheets

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Costs Recorded on Job Order Cost Sheets

  • Direct materials costs
    • Authorized by materials �requisition forms
  • Direct labor costs
    • Recorded on time tickets
  • Manufacturing overhead costs
    • All indirect costs, calculate �predetermined overhead rate
  • Cost sheets also include:
    • Job number/name
    • Start/Completion date
    • Quantity of units/items completed

FI:450 Maintain job order cost sheets

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Determining the Cost of a Job

  • Use source documents for accuracy
  • Final cost of completed job = direct materials costs + direct labor costs + overhead allocation
  • Unfinished jobs fall under WIP Category.
  • Completed jobs yet to be sold fall under Finished Goods Inventory.
    • As items sell and ship, company pulls those records, then used to calculate �Cost of Goods Sold

FI:450 Maintain job order cost sheets

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Preparing Job Order Cost Sheets

  • New job order cost sheet for each new job
  • Name job with customer name or �unique number
  • Crucial to accurately track and record
    • Missing hours can have massive impact �on job’s total cost.
  • Engage in ethical cost accounting
    • Integrity and professionalism �in recordkeeping

FI:450 Maintain job order cost sheets

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FI:451

Calculate the cost of goods sold

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Importance of Calculating COGS

  • Cost of creating a company’s products
  • Expense needed to produce items a business sells
  • Can be referred to as cost of sales
  • Provides insight into financial health of company
  • Used to calculate net income and gross profit

FI:451 Calculate the cost of goods sold

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Relationship to Inventory Costing Method

  • Value of COGS directly dependent on inventory costing method
  • Three main ways to account for inventory sold
    • First In, First Out (FIFO)
    • Last In, First Out (LIFO)
    • Weighted Average Cost (WAC)

FI:451 Calculate the cost of goods sold

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Limitations of COGS Calculations

FI:451 Calculate the cost of goods sold

  • Accountants or management can manipulate by overvaluing inventory, altering ending inventory amount, overstating discounts, etc.
  • Formula is broad, so companies can calculate �direct inventory costs differently.
  • Inventory accounting methods vary by company.
  • One business can have multiple COGS results.

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Information Needed To Calculate COGS

  • Accounting method
  • Inventory costing method
  • Beginning inventory
  • Cost of purchases for inventory
  • Cost of labor, supplies, other costs (shipping, rent, utilities, etc.)
  • Ending inventory

FI:451 Calculate the cost of goods sold

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  • Step 1: Determine direct costs and indirect costs
  • Step 2: Determine facilities costs
  • Step 3: Determine beginning inventory
  • Step 4: Add purchases of inventory items
  • Step 5: Determine ending inventory
  • Step 6: Perform COGS calculation
    • Cost of Goods Sold = Beginning Inventory + Purchases – Closing Inventory
  • Recorded as expense on income statement

Techniques for Calculating & Recording COGS

FI:451 Calculate the cost of goods sold

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FI:455

Develop costs per unit of product

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FI:455 Develop costs per unit of product

  • An estimate
  • How much to develop �a good or service
  • Actual cost
    • Final cost
    • Not an estimate

What Is Standard Cost?

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  • Three pieces needed
    • Direct Material
    • Direct Labor
    • Manufacturing Overhead
  • Add all three to reach standard cost
  • Example: Guitar building
    • Direct material: $500
    • Direct labor: $200
    • Manufacturing overhead: $200
    • Standard cost: $900

Finding Standard Cost

FI:455 Develop costs per unit of product

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  • Efficiency of labor �and training
  • Labor cost
  • Prices of direct materials
  • Age and condition �of equipment
  • Equipment repairs

Standard Cost Factors

FI:455 Develop costs per unit of product

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  • Yearly
    • It can change frequently.
  • Standard cost vs. actual cost
    • If actual cost > standard cost, �profit is larger
    • If actual cost < standard cost, �profit is smaller
  • Variances can cause managers �to change standard cost.

Reviewing Standard Costs

FI:455 Develop costs per unit of product

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FI:718

Discuss the use of cost-volume-profit analysis

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Objectives of Cost-Volume-Profit Analysis

  • Measure how changes �in costs/volume affect �operating profit
  • Improve strategic �decision-making
  • Prepare budgets, �evaluate performance, �control costs
  • Solve financial and �production challenges

FI:718 Discuss the use of cost-volume-profit analysis

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Components of Cost-Volume-Profit Analysis

FI:718 Discuss the use of cost-volume-profit analysis

  • Volume or level of activity
  • Unit selling price
  • Variable cost per unit
  • Total fixed costs
  • Sales mix

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Assumptions and Limitations

  • Total revenues/costs are linear in relation to units sold.
  • Costs change when �activity changes.
  • Difficult for multiproduct �businesses
  • Ignores how other factors �impact cost/profit

FI:718 Discuss the use of cost-volume-profit analysis

LIMITATIONS

  • Not recommended for a multiproduct business
  • Ignores how other factors can influence �costs and profit
  • Does not account for inventory
  • Can be issues with identifying variable �and fixed costs
  • Is a short-term tool

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Cost-Volume-Profit Analysis Tools

  • Contribution margin analysis
  • Break-even analysis
  • Operating leverage analysis

FI:718 Discuss the use of cost-volume-profit analysis

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  • Shows how break-even point �changes as predicted �data changes
  • Margin of safety
    • Business’s “wiggle room”

Sensitivity Analysis

FI:718 Discuss the use of cost-volume-profit analysis

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FI:454

Conduct cost-volume-profit analysis

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Conducting Cost-Volume-Profit Analysis

FI:454 Conduct cost-volume-profit analysis

  • Changes in fixed and variable costs, price, and �sales volume impact profitability.
  • Establish break-even point
  • Set optimal price and reach �target profit
  • Break-Even Point in Units = �Total Fixed Costs / �Contribution Margin

$40,000

$35,000

$30,000

$25,000

$20,000

$15,000

$10,000

$5,000

Break-Even�Point

Total�Costs

Fixed Costs

5,000

Number of Units

Cost

10,000

15,000

20,000

25,000

30,000

35,000

40,000

0

0

Sales

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  • Difference between sales price and variable costs
  • Money to cover fixed costs and contribute to profit
  • Contribution Margin = Net Sales Revenue – Total Variable Costs
  • Contribution Margin Ratio = Contribution Margin / Net Sales Revenue

Contribution Margin

FI:454 Conduct cost-volume-profit analysis

Variable cost

Sales

Total Contribution Margin

Sales and Costs ($)

Sales Volume in Units

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  • How well business uses fixed costs to create profits
  • Measures effectiveness of pricing structure
  • Degree of Operating Leverage = Contribution Margin / Operating Income

Operating Leverage

FI:454 Conduct cost-volume-profit analysis

Change in Operating Income

Change in Sales

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  • Calculate number of sales to generate desired profit
  • Target Income in Dollars = (Total Fixed Costs + Target Income) / Contribution Margin Ratio
  • Target Income in Units = (Total Fixed Costs + Target Income) / Contribution Margin per Unit

Target Income

FI:454 Conduct cost-volume-profit analysis

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  • Degree to which sales exceed break-even point
  • Buffer between profit and loss
  • Margin of Safety in Dollars = Current (or Actual) Sales – Break-Even Sales
  • Margin of Safety in Units = Current (or Actual) Sales Units – Break-Even Point
  • Perform sensitivity analysis �on scenarios to predict how �changes in variables will �impact profits

Margin of Safety and Sensitivity Analysis

Revenue

Break-Even Revenue

Margin of Safety

Margin �of Safety

Break-Even �Revenue

Actual Revenue

=

FI:454 Conduct cost-volume-profit analysis

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OP:192

Conduct break-even analysis

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Importance of Break-Even Analysis

OP:192 Conduct break-even analysis

  • Determine number of products �to financially break even
  • Additional units = profit
  • Monitor and regulate costs
  • Determine pricing strategies, �cost control points, and margin of safety
  • Set budgets and targets

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  • Sales prices vary at different output levels.
  • Variable costs can change.
  • Time-consuming to prepare
  • Single product
  • Useful as planning support

Limitations of Break-Even Analysis

OP:192 Conduct break-even analysis

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Correcting High Break-Even Points

OP:192 Conduct break-even analysis

  • Increase selling prices
  • Reduce fixed costs �by outsourcing
  • Reduce variable costs �by streamlining production
  • Upselling and cross-selling
  • Improve sales mix

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Conducting Break-Even Analysis

OP:192 Conduct break-even analysis

  • Break-Even Point = Fixed Costs / �(Selling Price per Unit – Variable Cost per Unit)
  • Construct break-even tables �for sales volume and �unit price for each product
  • Adjust costs, prices, and �volume to increase profitability
  • Use spreadsheet or graph �to plot break-even points

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Impact of Adjusted Sales Revenue and Expenses

OP:192 Conduct break-even analysis

  • Understand sales and volume �to plan pricing and marketing
  • Insights about product profitability �and sales techniques
  • Break-even sales prices decline �as production volume increases.
  • Affects pricing strategies and �anticipated demand at different �price points

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