Official Crew Training

Last Update: 9/19/18

All rights reserved. Any use of this training without Clik Entertainment LLC’s express written consent is prohibited. This training is CONFIDENTIAL per each contractor’s non-disclosure agreement.

Goals of Training

This does not suffice for on-site training. Review this before every event no matter how long you have worked with Clik.

Training will:

• Speed up set up and strike times
• Improve the safety of the event, crew, and equipment
• Make you aware of important procedures
• Gain knowledge to help you survive in harsh working conditions
• Learn about how sound and lighting work in our environments
• Modern articulation in the production industry

Looking Ahead

• The Company
• Traveling
• Loading In
• Set Up
• Event
• Strike
• Loading Out

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The Company

Parent Company. All professional events with DJs.

College Glow Brand. All UV concerts with EDM DJs.

A/V Brand for Gear. All A/V Events where no performance is needed.

Facts

Event Types (in no order)

• University / College Concerts
• Weddings
• Proms
• Homecomings
• Mitzvahs
• Birthdays
• Corporate Events
• Public Concerts
• Sweet 16s
• Sound Reinforcements
• Wedding Anniversaries
• Reunions

Notable Facts

• Events range from $800 to $30K revenue
• About 100-150 events annually
• Grow in size each year
• Equipment inventory
• Customers
• Contractors
• Events
• We do not outsource or rent in most cases

Crew Booking Process

1. A Manager reaches out to you to see if you are available for a set of dates or date
2. You confirm
1. Confirmation means you are bound to that event
2. Under no circumstance may you change your mind
3. You will be sent an email with details of the event
• A timeline may be attached to the e-mail
4. Show up to Clik or Event Location as outline on the e-mail or timeline
• If Clik, a shuttle to the Event Location is typically provided
• If venue and you drove, save a receipt as the client pays for all parking fees

Event Safety

From your arrival to Clik or the location site, your safety is always a priority. If you see or hear something unsafe including but not limited to: weather, weight limits, licenses, wiring, etc., say something to the manager on duty.

If you have not been trained to perform a task or feel like you are not yet comfortable with a task, ask a trained contractor. Never assume or think you know how to do something that you’ve never been trained in - more often than not, the untrained individual is wrong.

Example: Bill forgets how to wire DMX. Bill says to himself “this can’t be that hard” and begins to screw a DMX cable into a fixture. Bill messed up a $2.5K fixture because DMX is never screwed in or out. Bad Bill.

Attendee Safety

At our shows, we want everyone to be safe, including our guests.

Pointing out issues that you may recognize prior to something catastrophic will keep everyone safe. Be preventative. If you are unsure of something, again, ask a trained contractor.

If the attendees are giving you problems, please direct them to the event Manager.

If the attendees are causing problems between themselves, communicate that to the event Manager.

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Traveling

Driving and the Law - FMCSA

• 11-Hour Driving Limit
• May drive a maximum of 11 hours after 10 consecutive hours off duty.
• 14-Hour Limit
• May not drive beyond the 14th consecutive hour after coming on duty, following 10 consecutive hours off duty. Off-duty time does not extend the 14-hour period.
• Rest Breaks
• May drive only if 8 hours or less have passed since end of driver’s last off-duty or sleeper berth period of at least 30 minutes. Does not apply to drivers using either of the short-haul exceptions in 395.1(e). [49 CFR 397.5 mandatory “in attendance” time may be included in break if no other duties performed]
• 60/70-Hour Limit
• May not drive after 60/70 hours on duty in 7/8 consecutive days. A driver may restart a 7/8 consecutive day period after taking 34 or more consecutive hours off duty.

https://www.fmcsa.dot.gov/regulations/hours-service/summary-hours-service-regulations

As The Driver - Know What You Can Drive

• Gross Vehicle Weight Rating (GVWR) - Listed on the side of a truck
• Weigh Stations - Trucks need to proceed through weigh stations as declared while on the road
• Some weigh stations have “random” DOT audit officers.
• Weight stations are ran by state police
• Department of Transportation (DOT)
• DOT Number - needs to be displayed on the side of a truck
• Different types of DOT numbers, Clik has a US DOT which covers all states
• Commercial vs Personal Use
• When a truck is rented under/to a business, it is considered a commercial vehicle
• Rates are usually much cheaper when rented to a business over personal use
• DOT Medical Certificate
• Required when driving any commercial vehicle
• Can get it complete at Minute Clinic, typically $150

As The Driver - Know What You Can Drive, Part 2

• Drivers License is broken into classes
• Class A and B - Drive over 26,001 GVWR
• Typically a semi trick
• Class C - Drive up to 26,000 GVWR
• Typically a 26ft straight truck commercially
• Class D (what most people have) - Drive up to 15,000 GVWR
• Typically a 16ft straight truck or less commercially
• Could drive 26,000 GVWR as personal use
• Electronic Logging Device (ELD)
• When driving interstate (state to state) not intrastate (in living state), you must log your travel following the FMCSA laws in the other slide
• Every rental truck has an ELD and you must use the corresponding app to connect to the truck. The truck will log when it is in the driving position and your log must match the trucks log (hence why you should connect to the truck so it can automatically log).

Work Equipment

You are highly recommended to bring the following for your own personal safety:

• Work Shoes (Steel Toe)
• Work gloves
• Belt (for mounting a radio)
• Safety Glasses or Sunglasses
• Extra clothes (may get wet): shoes, socks, etc.
• Ear protection - we provide but ours completely block out all frequencies, the brand LiveMus!c has ear protection but allows you to still hold conversation
• Hard hat

For overnight stays, please remember to bring your daily necessities including but not limited to: clothing, toiletries, medication, and glasses.

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Tips for Travel

• Bathroom Breaks
• We will stop roughly every 4 hours while on the road for bathroom, food, etc.
• It is important to keep yourself hydrated but plan to go to the bathroom every 4 hours and not sooner. Sooner will cause us to be running late.
• Hotel Room
• In most cases, you will be sharing a bed with a fellow crew member.
• Sometimes our clients get our hotel.
• Meals
• You will be fed accordingly.
• Snacks at stores are not a part of the meal plan and should be bought on your own accord.
• Driving your car
• Save receipts (tolls, fuel)

Loading In

Terms

• FOH - Front of House - is the part of a performance venue that is open to the public. The Audience Area.
• BOH - Back of House - Backstage
• Strike A Set - To takedown the setup and put equipment away for packaging.
• Backline Equipment - equipment used to control and put on the show
• DJ Mixer, light board, sound board, etc.
• Expanded to include instruments

Stage Positions

What To Do For Loading In

• Equipment will be unstrapped and rolled and maybe lifted into the event location
• The placement of where the equipment is put is crucial - we want to reduce the amount of time a piece of equipment is moved to save time
• The event manager will tell you where to put the gear.
• You should not place it on the stage (unless told) because it will congest the area.
• Lighting and Audio should go in FOH where possible
• Backline equipment should go to the side or on stage (if approved)
• The care of equipment is very important
• All equipment and cases are delicate and should be treated as such

How To Lift Equipment

Set Up

Knowing the Power Cables

Set Up

Power Plugs and Outlets/Receptacles

• The most common in a house is 5-15. This is also used by a lot of equipment.
• We also use:
• 14-50P to SS2-50R (R not shown - same thing but locking version) for generator to power distro.
• 14-30 for Foam Cannon

Universal Power Cable

Edison

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• Sizes: 3-20ft typically
• Uses: Speakers, Lighting, Other
• You can daisy chain
• Cannot link together without adapter
• Carries power to equipment

Speakon Cable

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• Sizes: 25-100ft
• Uses: Speakers
• You can daisy chain
• Cannot link together without adapter
• Carries power and analog sound to speakers
• Comes out of an amp into a speaker or can link speaker to speaker

Power-Con

• Sizes: any
• Uses: Speakers, Lighting
• You can daisy chain
• Cannot link together without adapter
• Carries power to equipment

They have a similar look to Speakon Cables but are much smaller in length. Most say “Power-con” on them. Speakons don’t have a plug on them either.

Power-Con True1 AKA True-Con

• Similar to power-con, orange color
• Sizes: any
• Uses: Speakers, Lighting
• You can daisy chain
• Cannot link together without adapter
• Carries power to equipment

They have a similar look to Speakon Cables but are much smaller in length. Most say “Power-con” on them. Speakons don’t have a plug on them either.

Daisy Chain

• TERM: “Daisy chain” links multiple pieces of equipment together
• Can only daisy chain the same type of equipment with each other
• Daisy chain works for power and data/sound transfer cables

Data/Analog Cables

Set Up

XLR, ¼, 1/8 (3.5mm), RCA

• XLR sizes: 25-50ft; ¼, ⅛, & RCA Sizes: 3-5ft
• Uses: Speakers, audio equipment
• You can daisy chain
• XLR can link together; others need adapters
• Carries analog sound to speakers, ¼ sometimes used for lighting or other various simple analog transfers

DMX

• Sizes: 3-25ft
• Uses: Lighting, Effects
• You can daisy chain
• Can link together
• Carries data to and from lighting and visual effects
• 3-pin and 5-pin capabilities

XLR VS DMX

• It is easy to confuse XLR and DMX because they look the same
• XLR carries sound, DMX carries data
• XLR cables are thicker (have a lower gauge) while DMX cables are generally thin
• DMX cables are more expensive because they are meant to carry data

USBs

USB cables are used for lighting controllers (DMX and ILDA), sound mixers, outputs for mixers, and even effect boards.

ILDA Cables

• Sizes: 25-100ft
• Uses: Lasers
• Cannot daisy chain
• Cannot link together
• Carries data to lasers
• Very expensive
• Is a substitute for DMX. Arguably DMX is not safe to hook up to a laser projector.

International Laser Display Association (ILDA)

DO NOT STEP ON CABLES!!!

It is not good to be standing on cables or putting weight on them.

• Reduces their life
• May cause event hiccups
• Causes weird behavior and/or noise

QUIZ

1. What is this cable:

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2) What are these two cables called and do?

QUIZ

• What is this cable:

Power-Con which is used as a power cable

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2) What are these two cables called and do?

XLR and DMX. XLR is for sound, DMX is

for data in lighting. Hard to tell them

a part but XLRs are usually thicker.

Some are also labeled.

Power Grid

Set Up

Power Plan & Grid

Creating the power plan can sometimes be the hardest thing to do when given a foreign set of receptacles. Only someone with the knowledge base of the equipment power draw should outline the power grid.

The Power Grid:

• Should be memorized incase something happens before, during, or after the show.
• Should be well planned with color coordinating cables. EX: the color blue is usually lighting at Clik events.

It is important to try and identify the amount of power each receptacle possesses (i.e. amps). Most breakers/fuses are 20A loads. A duplex outlet (shown to the right) is only one receptacle because both outlets are on the same 20A circuit. We want to make sure every receptacle is a full 20A. Most extension cables only carry 15A so in some cases it is possible to use both outlets on a duplex outlet when one cable has a low draw.

120V x 20Amp = 2400 Watts

120V x 15Amp = 1800 Watts

Audio

Set Up

Passive vs Active

• Passive speakers do not have an amp built into them. They require some external power source such as an amp. The best connection from amp to speaker is speakon to speakon. You will notice there is only one cable going into them (and possibly out of them) carrying power and sound signal.
• Active speakers have amps built into them. You will see a sound signal cable (XLR, ¼, RCA, etc.) and a power cable (universal or power-con) going into them.

Clik Sound Systems

• RCF HDL 20-A Line-Array System
• RCF HDL 8006-AS Sub System
• RCF ART 745-A System
• Mackie SRM 540V2 System
• JBL Professional PRX Sub System
• JBL JRX 125 System

Sound Steps

1. Set up stands / trussing where necessary
2. Set up speakers. Rig where necessary
3. Run power to speakers, use correct power plug
4. Run XLR cable to speakers, daisy chain where needed
5. Sound test

Lighting

Set Up

Learn the equipment involved

Learn the ropes

What Makes Light

• Light is part of the electromagnetic spectrum, the spectrum is the collection of all waves, which include visible light, Microwaves, radio waves ( AM, FM, SW ), X-Rays, and Gamma Rays.
• Visible light is emitted and absorbed in tiny "packets" called photons and exhibits properties of both waves and particles

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What Makes Light & Color

• We only see a small spectrum of light in the electromagnetic radiation spectrum
• UV light may seem dull to the eye but can technically be bright

Laser Light

• Emits light through a process of optical amplification based on the stimulated emission of electromagnetic radiation

• A laser differs from other sources of light in that it emits light coherently

L.a.s.e.r. Safety

L.A.S.E.R. stands for Light Amplification by Stimulated Emission of Radiation

Class IV lasers may be used at our events. These high powered lasers emit large amounts of radiation that can permanently damage skin and eyesight.

Clik Entertainment carries a Class IV federal variance with the FDA because they manage all radiation devices.

You will hear the laser safety operator (LSO) say “testing lasers” to everyone so you stand clear of the aperture(s).

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Clik Lighting

• Chauvet Intim Beam 350s
• Blizzard Tournados
• X-Laser X-Beam 5000s - FDA Monitored
• Blizzard Pucks 3nx & 3 Unplugged
• ADJ COB UV Cannons
• ADJ Eco UVs
• Martin Atomic Strobes
• Blizzard Solar Systems
• Much More

Steps for lighting

1. Set Up stands / trussing for lighting
2. Put up fixtures
3. Run power for fixtures (do not plug into power source)
4. Run DMX to fixtures from DMX source
5. After DMX is all ready, plug in fixtures to power source
6. Light Test

See Safety to review what we do before a full show test.

Event

Professional Events

Various tasks will be assigned to you during the show.

• Push play when you hear me say this
• Grab the bride a chair and put it on the floor for garter
• Tell the host the song she requested is next

Issues could happen at any show which may require you to take over DJing or other specified jobs

OG Events

During the show you will perform all of these atleast once:

• Record footage with GoPros
• You will be shown on-site on how to work a GoPro
• Obtain footage of everything. Be creative. Go into the crowd.
• Spray Paint - special on-site training required
• Aim for below the shoulders
• Only dump buckets on attendees when the level is less than 1/4th full
• Make Paint - shown on-site
• Hype the crowd - techniques you will learn to develop and see other crew members do

Stay off your phone as best as you can. Stay in-front at all times - the crowd energy dies when the crew floor is empty. Stay in front for the safety of the show and equipment, it should never be empty. Be mindful of your actions. Things get crazy but you need to remain intact.

Strike

How To Wrap Cables - IMPORTANT

• The over-under method
• For all data transfer cables (DMX, ILDA) or cables with heads that are not unibody, it is crucial to use the method to the right.
• We would still like you to take care of our couple thousand feet of cable we run each OG event using this method
• At the end of wrapping a cable, each will have velcro to keep it together. Use it.

Do Not Link The Heads At The End!

Do Not Knot The Cable or Bend Them -

USE THE VELCRO

Seriously - Practice wrapping, again, & again

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You need to wrap it correctly. It takes time to learn and retain. Practice now. Find something. Waiting...

We are tired of buying new cables.

You will be stopped if wrapping it incorrectly.

The elbow to hand technique is not acceptable.

Measure to the size of the first cable wrapped.

For short cables - less than 5ft, you will be instructed how to wrap on-site.

Strike a Professional Set

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• Usually the first thing to grab is any uplighting
• Feel free to change out of your dress clothes (if wearing) once everyone has left
• You will most likely be instructed on what to do next
• The DJ will be taking down his setup in the meantime

When taking down equipment, put it immediately in their case. Do not put them on the ground or table.

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Note: professional events may vary greatly in size.

Strike an OG set

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• Do not touch the equipment if you have paint or any other substance on you. Go shower.
• Clean any sensations used in the immediate vicinity of the equipment or stage.
• You will be instructed on what to do next since every show is different.
• When cleaning barriers, buckets, or tent, be mindful of possible equipment still out. The gas spray washer must operate outside the tent.
• DO NOT get into a vehicle wet. Put a towel or clothing down. Do not get sensations anywhere.

Load Out

Strapping

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Quiz - So how do you wrap a cable?

Wrap one now. See if you remember.

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What is this method called?

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Quiz - So how do you wrap a cable?

Wrap one now. See if you remember.

I hope you did. We will find out if you can soon!

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What is this method called?

Over-under Method

Conclusion

Where Can You Find Most Equipment Directions?

Memorize:

ClikEnt.co/Manual

Contact Us If You Have Questions

Clik Entertainment info@clikentertainment.co

Matt Klich - President, LSO: matt@clikentertainment.co

Joe Crawford - Chief Marketing: joe@clikentertainment.co

Mitch Klich - Crew Training Officer: mitch@clikentertainment.co

Jonathan Ng - Chief Public Relations: jonathan@clikentertainment.co

CONGRATS! Done.

If an on-site Manager asks you what the secret code from training is:

“You Gotta Truss It”

This code will change from time to time.

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Upon request, a formal Clik training certificate can be presented to you after you complete at least 5 successful concerts with Clik. You may be denied a certificate if your knowledge base and/or skill doesn’t meet the qualifications.