Policy Management Overview � �Full Faculty Meeting �February 17, 2023�

​

Dr. Jo-Ann Robinson, Executive Vice President and Chief of Staff

​

1

​

​

MIDDLE STATES STANDARD II Ethics and Integrity

​

MS21-04

Recommendation : “The College should provide further evidence of the periodic assessment of all institutional policies and procedures and the manner in which they are assessed.”

​

Associated Best Practices

2015 Ethics and Compliance Policy Management Benchmark Report (Foose, 2015)

​

​

2

​

Associated Best Practices

2015 Ethics and Compliance Policy Management Benchmark Report (Foose, 2015)

​

1. A schedule for reviewing and updating policies should be agreed to and established by policy stakeholders, then followed and audited.
2. An annual review plan is a good practice
3. A policy review committee is a best practice for policy management
4. A policy should be effectively monitored or utilized
5. Third party risk management impacts policy management
6. Policies are necessary when they define organizational values or mandates, address regulatory obligations, or management potential risk or liability
7. Onboarding is the best time to train employees on policies
8. Establishing a process for sound policy review is important.
9. Best practices for policy exceptions, logging policy violations
10. Differentiate between policies.

​

​

3

DELIVERABLES

​

Create Police Management Oversight Committee

Create Policy Review Sub Committee

Create database of policy management best practices

Establish policy revision standards and process to introduce new policies

Develop incident management process to log and track policy exceptions and violations

Establish policy review timeline

Purchase policy management software, goal to establish centralized repository for all policies

​

​

​

​

4

TACTICAL APPROACH

​

Establish Policy Management Oversight Committee

-Develop policy review timeline

-Assess policy management software and recommend software package for purchase and implementation

Appoint Policy Review Sub Committee

-Create database of policy management best practices

-Establish policy revision standards and process to introduce new policies

-Develop an incident management process to log and track policy exceptions and violations

​

5

COVID-19

ENGAGEMENT PLAN

​

​

​

SUNY Old Westbury policies have broad application throughout the campus and significant impact to the College if not followed. They may be developed by a department or unit or campus administration in order to express basic values of the College, ensure coordinated compliance with applicable laws and regulations, promote operational efficiencies, enhance the College's mission, and/or reduce institutional risk.

​

College Policies are to be developed, formatted, approved, issued and maintained in a consistent manner, with the engagement of appropriate College stakeholders, and be made available online to the broader College community in order to enhance compliance and advancement of our mission.

​

The College’s policy development and review process is managed by its Policy Management Oversight Committee / Policy Review Subcommittee.

​

Disclaimer: This policy does not apply to College Senate Resolutions, Old Westbury College Foundation and the Research Foundation.

6

​

​

​

​

​

​

POLICIES

Support the Colleges mission

Achieve accountability by identifying the units accountable for policies

Provide students, faculty and staff with clear concise guidelines for meeting policy requirements

Document how the institution conducts business

​

PURPOSE/ SCOPE

​

The purpose of the policy is to ensure that College-wide policies and procedures extend the mission of the institution, are disseminated in accordance with standardized process with engagement of appropriate institutional stakeholders, and are made widely accessible to the College community.

​

​

​

7

POLICIES WILL

​

Presented in a common format

Named consistently

Well-articulated and understandable

Formally approved

Maintained centrally and accessible to all interested parties

Linked electronically to procedures for implementing the policy, where appropriate

Shared with the college community in a timely manner when new or revised policies are developed

Reviewed regularly and kept current. Change will be regularly updated on the college website.

8

�POLICY MANAGEMENT SOFTWARE��� PowerDMS

9

The Clock is Ticking..

​

NEXT STEPS

​

Develop Policy Review Subcommittee

Finalize Implementation of Policy Software

Train key stakeholders on using software

​

​

10

10

This Photo by Unknown Author is licensed under CC BY-SA

11

11