Keys to Success for the District Materials Staff officer��

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This presentation will outline your duties, responsibilities, the resources, and support available to you.

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• National Materials Staff
• Location of W- Directorate Materials web page
• Available resources

Auxiliary National Supply Center

Auxiliary Association-Fulfillment Center

Coast Guard Exchange

• District Civilian RBS specialists
• State and Boating Association information sources
• Reports and Meeting schedule

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OBJECTIVES

As a Materials Officer – �Be the subject expert for all things Materials in providing the tools and resources for your unit’s mission success.�Be a key for success in your Unit�You can play an important role in the CGAuxiliary�

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Your National Materials Staff Officers

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RAMIRO ANTORCHA� BRANCH CHIEF-MATERIALS

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Be the expert�

-Know where and how materials can be obtained. ����� -Be proactive – take the initiative and collaborate with your unit staff officers to prepare for upcoming training, outreach, RBS activities and events. Think outside the box. �� -DSOs and SOs – communicate with your staff frequently and� share updates and solicit feedback. ��� -Keep your unit Staff Officers and Leaders up to date on the� available resources, and policy changes.

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MA Officers as a Resource

DSO-MA Duties and Responsibilities

• Exercise staff responsibility and supervision over the procurement of materials.�
• Mentor, communicate and maintain close liaison with the National Staff, the Division, and Flotilla Materials Staff Officers.
• Advise all concerned of any changes or updates to the publications and forms. �
• The DSO-MA is to order material for District leadership as requested.

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Materials Program

• As the DSO, provide guidance and assistance to SO-MA’s and FSO-MA’s.
• Communicate policy, and inventory information.
• Acquire materials for District use.
• Operate an on-site Materials store at D-Train and other district training activities.

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Resource Websites

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Coast Guard Auxiliary

https://www.cgaux.org/

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W-Directorate Materials Page��https://wow.uscgaux.info/content.php?unit=W-DEPT&category=contact-list

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Resource Websites

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Coast Guard Auxiliary

• https://www.cgaux.org/

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W-Directorate Materials Page��https://wow.uscgaux.info/content.php?unit=W-DEPT&category=contact-list

Information and Forms

Auxiliary Web Site www.cgaux.org

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• ANSC Auxiliary National Supply Center https://cgaux.org/members/DCATJAN-25.pdf� Descriptive Listing Catalog with Cross Index � Includes ANSC Flotilla Supply Requisition Form including mailing supplies;� Stationary, envelopes, and stamps for official use.� Boating Safety pamphlets and links to member training materials�
• CGX Coast Guard Exchange www.shopCGX.com� Uniform items only and some Auxiliary uniform accessories� Check the HR web page for current uniform regulations.
• AUXCEN Auxiliary Center   at www.cgauxa.org� Auxiliary uniform related items, accessories and some uniform items � Public Education Materials

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National W- Directorate �Materials Resource Page�

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• The W- Directorate Materials web page is a one stop resource for all things materials.
• The contact list is a handy reference to all the DSO-MAs in the country.
• You will find Job description templates, handy transition list for newly appointed staff officers and a suggested list of documents to keep for your successor, in the forms section.
• The Resource page has easy access links to the ANSC, the Auxiliary Center, the Coast Guard Exchange and various Uniform documents.
• Encourage your Staff officers to review and frequent this page often.

• To access the National Materials site:

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• Log on to CGAUX.org
• Directorates
• Documents and Administration
• Click on Materials Officers
• Enter your Member Zone �ID and password

General Contents of the ANSC

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• Manuals, Guides and Publications
• Pamphlets – Boat Responsibility, Americas' Waterway Watch
• Flyers/Posters
• Pollution, Environment Awareness
• Guides, Publications
• Specialty Course Materials
• Certificates {on-line only}
• Forms
• Official Business Envelopes
• Government Postage Stamps

General Contents

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• The Auxiliary National Supply Center Catalog contains a descriptive listing of each item, as well as order forms to be used by District, division, and flotilla materials staff officers (DSO-MA, SO-MA, and FSO-MA). �
• Members or officers needing materials from the catalog should contact the appropriate materials officer at their level.�
• Only Materials Officers, FC, DCDR, DCO, and DIRAUX staff are authorized to place orders for ANSC materials.

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ANSC Descriptive Listing Catalog

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• The Auxiliary National Supply Center (ANSC) is the central distribution point for all Auxiliary manuals, guides, forms, boating safety pamphlets, flyers, posters, and mailing supplies.��Each of these items carries an "ANSC" stock number, which identifies it as part of a "series". For example, all forms in series "7000", leads to the many on-line forms. It also contains a few orderable forms such as the 7012, 7012a, VSC, and Paddle Craft forms.

ANSC Sample Catalog Page

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ANSC Sample manual order Form �(After page 14 of Catalog)

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ANSC General Information Guidelines

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ANSC fillable pdf order form for supplies is available for use.

Currently located on the W-Materials web page under the Materials Officers section under Forms.

This order form is to be used only for those Auxiliarists that are approved to order materials (MAs, FCs, DCDRs and DCOs).

The ANSC form will be updated as needed.

If an item is not in stock it will need to be reordered.

Grant based items change routinely and may show delays until new grants are issued.

Any questions with using this form should be directed to

Randy Ernst at Randy.j.Ernst@cgauxnet.us

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Electronic Version of ANSC order Form

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• Available as a fillable PDF file
• May be completed, saved, and attached to an email .
• Email order form to:
• Randy.j.Ernst@uscg.mil
• Material officers can access the form via the W- Directorate Materials page. It is NOT in the Forms Warehouse
• See How to complete the fillable PDF on next slide.

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Uniform

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Uniform

1. Acquire the order form from the W- Materials webpage under Material Officers and Forms.

2. Download and save the form to your Desktop and then OPEN the downloaded form with Adobe Reader or Acrobat.

3. Fill in Header information

• Your Office – for example FSO-MA
• Flotilla info for example– 054-24-08
• Your name and address, etc.

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ANSC Form Procedure (Header Information)

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Uniform

ANSC Form Procedure (Stock Request Information)

4. Choose your item by clicking in the empty Stock # column ( light blue).

5. Scroll down to the item you want and click on it.

• Item #, Description and Maximum will auto fill.

6. Enter the number of copies you want.

• If the request exceeds the maximum; it will ask you to justify the request in the justification box below.
• To erase an item: Click on the item in the Stock # column click the blank space above the first item listed in the drop-down box (item 3000).

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Uniform

ANSC Form Procedure (Shipping & Final Process)

7. Fill in shipping information if different.

8. SAVE the form.

9. Attach to an email and send to Randy Ernst at Randy.J.Ernst @uscg.mil.

Reminder:

• Postal orders- stamps, envelopes etc. are to be placed as a separate order.
• Only MA staff officers and leadership is authorized to submit Material orders. 
• Header information can be saved for the next order by clicking the red button on the right RESET order area
• Clicking RESET entire form will give you a new blank form

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Uniform

Uniform procurement �https://shopcgx.com/

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Uniform

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Uniform

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Uniform

Member � Job Aids

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Aux Members�

Job aids �

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Member�Resource Links

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�The Job Aid Kit includes:�

Materials order forms for units and various programs ��Uniform Ordering Information�

Postal Supply Order Form��Materials SO-MA, and FSO-MA Job Description�

See the W-Materials web page for the DSO-Job Description

Resource Websites

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�When in doubt check the manual

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Coast Guard Auxiliary

• https://www.cgaux.org/�Aux Members�Auxiliary Manual�CIM. 16790.1G

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Uniform

Member � Job Aids

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Manuals

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Forms

for

Download

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Auxiliary Manual

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The 795-page Auxiliary Manual is the basis for virtually all Auxiliary activities and organization. ( When in doubt, consult the Manual )�

This version of the Manual is separated into chapters and appendices, so that you may read a chapter of interest online or download only the chapters you need.�

https://www.cgaux.org/members/

click on Job Aids then Auxiliary Manual

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Links to Manuals, Guides, and Handbooks

This link takes you to the H- Directorate site where all downloadable manuals are obtainable.

http://wow.uscgaux.info/content.php?unit=H-DEPT&category=auxiliary-manuals�

This link takes you to the H- Directorate site where all downloadable Guides and Handbooks are obtainable.

https://wow.uscgaux.info/content.php?unit=BX-GROUP&category=guides-and-handbooks�

New Member Info

https://acrobat.adobe.com/id/urn:aaid:sc:US:c12f00a3-a63e-446f-aa9b-573cd75dd613

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State and National �Boating Associations

* The National Association of State Boating Law Administrators (NASBLA)

a national nonprofit that works to develop public policy for recreational boating safety.

provides boating safety training programs and operating standards. https://www.nasbla.org/training/boat

�*National Safe Boating Council (NSBC) outreach@safeboatingcouncil.org �serves as a national catalyst for developing a safe boating culture by providing educational resources, outreach programming, and training opportunities for industry partners and the boating community to influence safe, secure, and responsible boating.��*State Division of Boating and Waterways

Contact for regulations and boater’s cards information for your state.��*Coast Guard Civilian Recreational Boating Safety (CIV- RBS) specialist

Works with your District to assist with RBS initiatives.

Contact information is on the W- materials webpage

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Personal Protection Equipment

�PPE Is now controlled through Aux Data II and the District Director of the Auxiliary or Operations Training Officer in each district.

Please take direction from your district’s leadership.

Each District may have their own procedures.

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Material store at Training events �- Survey members what they would like to purchase

-The Auxiliary Center will do a consignment order.� items returned are subject to a restocking fee and� shipping costs. So, order carefully.

-Provide District or Auxiliary Logo items

Fleece Vests, Jacket, mouse pad, USB drive , mugs, briefcase,� pad folio, challenge coins, T-shirt etc..

-Get your MAs and ADSOs to help.

To set up an online Material Store

Have a plan�Do your research and gather information � Consider Initial and annual cost� Type of Inventory system and payment system�Work with your District CS officer�Get District approval.

Materials Store

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DSO-MA REPORT TO BC-WAM

The FIRST Thursday of the quarterly months�January, April, July, and October

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DSO-MA ZOOM MEETINGS

The SECOND Thursday of the quarterly months�January, April, July, and October

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MEETING AND REPORTING

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Contacts�Please use Chain of Leadership

�BA-WAMT Ken Sylvester�Kenneth.j.Sylvester@cgauxnet.us�215-605-3467 East Coast

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BA-WAS Desiree de Liser�desiree.deliserdemorsain@cgauxnet.us

925-788-9414 West Coast

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BC-WAM Ramiro Antorcha

ramiro.j.antorcha@cgauxnet.us�570- 777-0444 East Coast

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SCAN HERE

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W- Directorate Materials Page �The One stop shop for all things Materials.