Portland High School Athletics
Emergency Action Plans 2024-25
Purpose
To provide coaches and athletic personnel with the information needed to react appropriately and efficiently when faced with a serious injury. All personnel need to be well versed in the protocol and procedures of dealing with an emergency.
There are 3 components of every emergency action plan: Emergency Personnel, Emergency Communication, and Emergency Equipment
Process
All coaches, including volunteer coaches, will review the EAP annually. Then coaches will review the EAP with their staff and student-athletes.
After every serious injury or critical incident, members of the Athletic Dept, the athletic trainer, the Director of Facilities will review protocols and all actions taken.
Definition of Serious Injury
Any condition whereby an athlete’s life may be in jeopardy or the athlete risks permanent impairment. These include but are not limited to: serious bleeding, fractures, head injuries, neck injuries, spinal injuries, heat stress, and cardiac arrest.
Emergency Personnel
The certified athletic trainer is typically the 1st responder. In their absence, the coach in charge assumes 1st responder responsibilities. Once the more qualified responders arrive (police, EMTs, fire fighters) they will take over the primary responder role.
Responsibilities: to establish scene safety and immediate care of the athlete; to activate the Emergency Medical System; to retrieve emergency equipment; to direct EMS to the scene.
Emergency Communication
Communication is key in obtaining appropriate care for an injury. Be aware/cognizant of different communication methods (cell phones, land lines). All team members’ emergency contact information will be kept by the coach. It will be shared/turned over to emergency medical personnel upon their arrival. If needed, the form will go to the hospital with the athlete.
Activating the EMS System
Call 9-1-1 giving accurate details and location. Place “spotters” to direct EMS when they arrive. Stay on the phone until they arrive.
Information to share: name, address, and phone number of caller; nature of the emergency (medical or non-medical); number of athletes; condition of athletes; 1st aid treatment initiated; specific directions needed to locate the emergency; other information requested by the dispatcher.
EMERGENCY EQUIPMENT
Athletic trainer will provide medical kits to each team with basic 1st aid supplies. The kit must be on site at every practice and game. Coaching staff need to make sure it is properly stocked. Students should not have access to the kit to ensure accurate inventory is kept. Coaches will use their Basic 1st Aid and CPR/AED training.
AEDs can be found outside each gym’s Main entrance.
Important School Contacts
Other Important Numbers
Lightning/Severe Weather
“When thunder roars go indoors!”
High School Fields, Tennis Courts, & Track Plan
Middle School Soccer Fields Plan
High School Gymnasium Plan
Middle School Gymnasium Plan
Rose Hill Fields (MS baseball & Softball)
Portland West/Portland GC/Driving Range
Evacuation/Reunification Plans
Each team will develop and understand a plan in case the building or campus needs to be evacuated. Please share this plan with your student-athletes and their families. Suggested places:
These 2 are within walking distance.