ZOOM TRAINING

FOR THOSE INTERESTED IN PERFORMING ZOOM SERVICE AT NBR OA MEETINGS

NBR OA IG

NBR OA IG

LOGGING IN TO ZOOM

• Go to Zoom.us.
• Click Sign In (top right).
• Enter blueridgeoa@gmail.com for Email Address.
• Password emailed within a week after the agreement is submitted.

2-Factor Authentication

These steps are currently in progress pending G-Suite upgrade.

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• Log in to the Gmail alias assigned to your meeting.
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LAUNCHING NBR OA MEETINGS

If you are hosting a regular NBR OA Zoom meeting:

• Go to the Meetings page.
• Click the Personal Room tab.
• Choose Start to launch the Zoom meeting room.

LOCATING OTHER NBR OA MEETINGS

Other meetings that will be found under the Upcoming (default) tab include:

• Intergroup
• IG Trainings
• Workshops

Click on the desired meeting to open the meeting page. That is where you’ll find the Start button.

OPEN ZOOM MEETINGS?

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After starting the meeting, you will receive a “Open Zoom Meeting?” confirmation window.

If you want your computer to skip this confirmation, you will check the box for “always…”.

Continue by clicking Open Zoom Meetings.

CONNECT AUDIO

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You can now Join with Computer Audio.

Do NOT check to automatically connect audio.

CONFIRM YOUR DEVICES

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After you’ve joined audio, use the small arrows for the microphone and camera to confirm you have the right peripherals selected.

BACKGROUNDS & FILTERS

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Give the Virtual Backgrounds and Video Filters a try.

This is entirely optional!

UN/LOCKING THE MEETING

Once the meeting is opened you must unlock the meeting.

This is the only way people will be promoted to enter the waiting room.

SELECTING YOUR VIEW

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The View you use can vary. Here are my suggestions:

One Monitor

• Speaker is the best option for single monitor users

Two Monitors

• Gallery is the best option for single monitor users.

ALTERNATE VIEWS

This is a new feature. Let’s play with this view at a few meetings and then do a group conscience about it’s use.

WE DO NOT USE IMMERSIVE VIEW

This view may cause issues for those of our members attending who have accessibility issues.

ASSIGNING CO-HOST

Having a co-host ensures the room stays open if the host ends up having technical difficulties or is booted offline.

It’s best the co-host be assigned to one of two individuals.

1. The Meeting Leader – this is the person who uses the approved meeting format to lead the meeting.
2. The Co-Host – this person may be helping with host functions during larger meetings or events.

Once the designated co-host has arrived:

• Move your mouse over the name.
• Click the More button that appears.
• Choose Make Co-Host.

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NOTE: While you can access these options from the video window, it is recommended hosts use the participant's panel.

RENAMING ATTENDEES

Labeling the host, co-host, and leader helps attendees identify who-is-who and can help us keep our traditions.

For example:

• Attendees would reach out directly to the Host or Co-Host for help with Zoom.
• FirstName (Host)
• FirstName (Co-Host)
• FirstName (Leader)

• Newcomers and less techie attendees may not know how to remove their full names or other personal information. Hosts and co-hosts can rename attendees.

THE WAITING ROOM

There are a couple ways to handle the waiting room.

• Have a co-host who monitors the waiting room and let’s people in.
• Turn off the waiting room for that specific meeting.

There are pros and cons to turning the waiting room off. If you do turn it off, always remember to turn it back on at the end of the meeting.

MUTING AND UNMUTING ATTENDEES

There is nothing more annoying or distracting than background noise, animal sounds, or people talking and interrupting a meeting.

As you move your mouse over each attendee, the Mute or Unmute button will appear. Simply click to toggle between the two.

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NOTE: It may be necessary to message the individual you are doing so. I had to mute someone once and they just kept unmuting themselves. Annoying and a bit rude.

MUTING AND UNMUTING ATTENDEES

If issues with noise become excessive, you can remove the ability for attendees to control their mute options.

Do this by unchecking Unmute Themselves.

NOTE: If this is necessary post in the chat box letting everyone know that to be called on, they would use the Raise Hand feature under the Reactions button.

PINNING SPEAKER(S)

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When it’s a speaker meeting it is helpful to “Pin” the speaker's window.

Pinning the speaker’s camera ensures focus is on that individual during the share by preventing dancing screens.

This happens when others unmute or enter the room late.

RECORDING SPEAKER(S)

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Speakers are asked, in advance, to sign a permission form that allows us to record their share.

1. Ask the speaker if they are ready to begin. Once ready, click Record.

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• State, “We are now recording. Please start your share.”
• When the speakers share is finished, stop the recording.
1. This first button pauses the recording. (Not commonly used/needed.)
2. This second button stops the recording.

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SHARING YOUR SCREEN

Overeaters Anonymous policies have changed. There is no more screen sharing of OA approved materials.

If someone volunteers to do service during the meeting, the host or co-host will send them the link to the page via the Chat.

This may be the global ‘format’ page, or the direct link to the document/page needed for service.

CLOSING THE MEETING

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The first part of closing a meeting is to Lock Meeting.

In addition, if you’ve disabled the waiting room, be sure to check Enable Waiting Room.

CLOSING THE MEETING

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What a great meeting!

Once it’s time to close the meeting, click End at the bottom right.

• Clicking End Meeting for All closes and boots anyone remaining out of the room.
• Using Leave Meeting will allow stragglers to remain. Zoom will automatically assign someone as Host.