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Planning, Selling, and Executing a Project

COMMUNITY SERVICE COMMITTEE

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Process

  • Set up teem
  • Gather infermation
  • Plan project
  • Meat with department
  • Present to other departments

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Set up team

  • Responsibilities
    • Contact people recommended as department reps
    • Persue leads until all positions are filled
    • Get CSCom buyoff
  • Responsibilities
    • Contact people recommended as department reps
    • Persue leads until all positions are filled
    • Get CSCom buyoff

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Gather information

  • Questions for team leaders
    • How much time do you want/have available to spend?
    • How much time do you want your team to spend?
    • Do you have a project you have always wanted to do?
    • Is there a project you are already doing (or already plan to do) that we can help with?
    • How much do you want the team to be involved in choosing the the project?

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Gather information (continued)

  • Questions for department reps
    • What kinds of things are your employes interested in?
    • What is the skill level of your employees?
    • What is the commitment level of your employees?
    • What type of project do you see as being succesful for these employees (collection, activity, fundraising; see Resource notebook)?
    • Can you recommend an employee who would be a good community service planner for your department?

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Plan project

  • When will the project begin and end?
  • When will the project be introduced to the employees?
  • How much input will the employees have in the choice of the project?
  • What tasks will be involved in carrying out the project?
  • Who will do those tasks?

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Meet with department

  • Introduce the project to the employees
    • Writing about experiences
    • Listing ideas about populations in need
    • Reading articles or inspirational stories (Médecins Sans Frontières)
  • Outline the parameters of the project
    • Timeline
    • How much department time is involved?
    • Project participation extended to all employees

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Meet with department (continued)

  • Lead discussion
    • What kind of project do we want to do?
    • What need do we want to address?
    • What are the goals of this project?
    • What do we need to do to meet those goals?
    • Who will perform these tasks?
    • What materials will we need?
    • When will the tasks be performed?

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Present to other departments

  • Consult with team leader about the best way to communicate
  • Team leader may bring up at next team leaders’ meeting
  • Method will depend on the project and the decisions made in the department meeting