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Welcome to the �Arrohattoc District Roundtable
Please remember to sign in on the attendance sheets by the entrance.
Please see Rob Kelley with any questions.
When signing in please include at a minimum.
This is critical to tracking your unit attendance properly!
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Scouting America has officially launched SAFE Guarding Youth Training, a newly enhanced youth protection program that replaces the long-standing Youth Protection Training (YPT). Effective May 16, 2025, this updated training reflects the organization’s deepened commitment to youth safety, incorporating current best practices, broader awareness topics, and a more proactive approach to safeguarding young people.
Why the Change?
For decades, YPT served as the foundation of Scouting’s efforts to prevent abuse and create safe environments. However, as society evolves and new risks emerge—particularly in digital spaces—Scouting America recognized the need for a more modern, adaptable training. SAFE Guarding Youth Training was developed in collaboration with child safety experts, mental health professionals, and youth advocates to better equip volunteers to handle the complex realities young people face today.
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Key Features of SAFE Guarding Youth Training
What Volunteers Need to Do
All adult volunteers, both new and returning, must complete the SAFE Guarding Youth Training before their next registration or re-chartering. Units should build time into their schedules to ensure every leader is compliant and understands the new content.
A Renewed Commitment to Youth Safety
The launch of SAFE Guarding Youth Training is more than a procedural change—it’s a bold reaffirmation of Scouting America’s promise to keep youth safe. Through increased awareness, timely education, and a focus on culture change, this new training ensures that every young person in Scouting can grow and thrive in a secure, supportive environment.
To begin your training or learn more, visit my.scouting.org or speak with your local council’s training team.
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2025 University of Scouting
Great leaders inspire greatness in others, and the Heart of Virginia Council’s University of Scouting is here to help you unlock your potential! Join us on September 27th at Richmond’s First Baptist Church for a day of learning, growth, and adventure planning.
Stay tuned for more details from your district leadership and social channels. In the meantime, help shape this year’s event by sharing your input. Take our survey and let us know which classes interest you most!
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Cub Scout Leader
Basic Adult Leader Outdoor Orientation
When: October 4th-5th 2025 OR
November 1st - 2nd 2025
Where: Camp T Brady Saunders
Arrive no later than 8:15am Saturday and training will end around noon on Sunday.
For more information see the sign up on Black Pug via hovc.org
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Scouts BSA Scoutmaster/ Assistant Scoutmaster Introduction to Outdoor Leader Skills
When: October 4th-5th OR
November 1st -2nd
Where: Camp T Brady Saunders
For more information see the sign up on Black Pug via hovc.org
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Citizenship in Society Merit Badge Orientation
The HOVC Advancement Committee is pleased to offer Orientation sessions, for those selected by their units, to be Citizenship in Society Merit Badge Counselors.
Sunday, October 19, 2025�HOVC Leadership Center at 8090 Villa Park Dr., Henrico, VA�2:00pm to 3:30pm in the Eagle Room
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Event: OA Fall Induction Weekend
Date: September 5-7, 2025
Location: Camp T. Brady Saunders
Ordeal Candidates $40.00
Brotherhood Candidates $35.00
Members $25.00
Registration Opens - Friday, August 1
Late Fee ($10) - after Sunday, August 24
Registration Closes - Sunday, August 31
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POPCORN COSTUME-MAKING WORKSHOP!
The Popcorn Costume-Making Workshop is Saturday, September 6th from 9 AM - 12 Noon at the Council Leadership Center. Popcorn-Selling Units can make a fun popcorn costume to help promote their sale! One FREE costume per Unit. Additional costumes can be made for $10 each, but materials must be reserved.
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Join Arrohattoc and Crater Districts for a weekend of outdoor activities at the Fall Camporee on October 31 to November 2 at Chesterfield County Fairgrounds. The theme this year is "Nightmare Before Thanksgiving". Please save the date!
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Event: OA Fall Fellowship & Awards Banquet Weekend
Date: November 14-16, 2025
Location: Camp T. Brady Saunders
Members $25.00
Registration Opens - Monday, September 29
Late Fee ($10) - after Sunday, November 2
Registration Closes - Sunday, November 9
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Event: OA Winter Trail Crew
Date: December 6, 2025
Locations: TBD
Members $10.00
Registration Opens - Monday, October 20
Registration Closes - Wednesday, December 3
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Youth Protection and Adult Leadership Update
(Effective September 1, 2023) Two registered adult leaders 21 years of age or over are required at all Scouting activities, including all meetings. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth or female adult program participants.
Notwithstanding the minimum leader requirements, age and program-appropriate supervision must always be provided.
All adults staying overnight in connection with a Scouting activity must be currently registered in an adult fee required position as listed or as an adult program participant. Limited exception below for Cub Scout overnight Programs.
Cub Scout Programs – Overnight Exception: Cub Scout parents or legal guardians taking part in an overnight Cub Scout program with their own child or legal ward are not required to register as leaders. All adults must review the “How to Protect your Children from Child Abuse: A Parent’s Guide” that can be found in the front of each Cub Scout Handbook. In addition, the parent or legal guardian must be accompanied by a registered leader at any time they are with youth members other than their own child/ward. All other overnight adults must be currently registered in an adult fee required position.
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Effective Sept. 1, 2023, Cub Scout packs who are conducting their own overnight camping activities may now camp up to two consecutive nights.
This is a change from the earlier policy on pack unit-coordinated camping, which was previously limited to single overnight experiences.
The updated policy also applies to Webelos and Arrow of Light dens, who can now conduct campouts for up to two consecutive nights.
A unit-coordinated campout is one that is entirely planned and executed by the leaders and parents in a Cub Scout pack, and not by the unit’s district or council. That means the pack or unit adults are solely responsible for organizing transportation and activities at the campout, and ensuring that all BSA rules are followed. This includes having at least one registered adult leader trained in Basic Adult Leader Outdoor Orientation (BALOO) who oversees the planning and is in attendance for the pack campout.
ALL Cub Scout level camping MUST be held at a location approved by council.
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Joining a new Scout unit can be a little overwhelming at first. You’re presented with a calendar full of fun upcoming activities, but all the new people, places and things can seem like a lot to digest.
Fortunately there’s help. It comes in the form of a volunteer whose job is all about making new members feel right at home.
Every unit needs a
New Member Coordinator!
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Did you miss a Roundtable?
Visit us at
ArrohattocDistrictRoundtable.org
To see what you missed!
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Scout Shop Normal Hours of Operation
Monday-Tuesday 9:00am-5:30pm
Wednesday 12:00pm-6:00pm
Thursday-Friday 9:00am-5:30pm�Saturday 9:00am- 12:00pm
Scout Shop Phone�(804) 204 – 2628
Mailing and Physical Address
8090 Villa Park Drive�Henrico, Virginia 23228�Phone: 804-355-4306�Fax: 804-353-6109
Leadership Center Hours of Operation
Monday – Friday, 9:00am-5:00pm
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Heart of Virginia Scout Reservation
1723 Maidens Rd, Maidens, VA 23102