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Computer Based Testing

Planning and Lessons Learned

DATAG March 2023

Abigail Adams-Snell

Saratoga Springs City School District

Director of Assessment, Accountability and Improvement

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Pre-Planning

Technology

Special Education/Pupil Services

Food Services

Communications

Simulation

Training Staff

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Technology

Devices

What devices will be used?
Where are they stored?
How will the devices be prepared?
Who will prepare the devices?
If devices will be removed from rooms or needed for updating communicating with the building staff
Technology Readiness

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Building Review

Testing Room Review

What rooms will be used?
Do they have connectivity?
Do they have outlets?

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Training Staff

Principals

Testing Coordinators

Training Proctors

Trainings Staff Supervising Accommodations

IT Support Staff

When

Method

Documentation

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Food Service

If serving breakfast in the classroom work with them to plan ahead

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Communications to Families

District Communications
Dates, what to expect, what the test includes
Building Communications
Schedules
How late arrivals and absences would be handled

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Roles

Principal
Testing Coordinator
IT Support Staff
Data Coordinators/District Staff
Teachers/Proctors
Office Staff
Special Education Case Managers

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Building Principal

Maintain security of all testing materials, codes, pins
Train staff on testing protocols and procedures yearly
Ensure all students are tested
Understand and follow the procedures as outlined in the Administrators Manual
Ensure all accommodations are preset
If any issues with testing requiring, contact to Questar(NWEA) must come from Building Principal
Provide Proctor Pin on the testing day to appropriate staff
Ensure at the end of the administration window that all students have been accurately coded with a Status
Code Concurrent Issues – RICs, DTCs and Principals only can unlock

New York State ELA and Math School Administrator’s Manual

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Testing Coordinator

Maintain security of all testing materials, codes, pins
Support in training staff
Ensure testing procedures are followed
Ensure all students are tested
Understand the procedures as outlined in the Administrators Manual

New York State ELA and Math School Administrator’s Manual

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IT Support

Ensure Technology Checklist is completed ahead of time
Ensure that devices are updated
Ensure devices are in testing mode
Ensure keyboards and mouse are available and working
Have access to power charges, extra charged devices, mouse, styli.
IT Staff will NOT be provided the Proctor pin to restart tests. That is the role of the Proctor.

New York State

ELA and Math School Administrator’s Manual

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Teachers/ Proctors

Completed proctor training yearly
Follow all guidelines as outlined in Teacher Administration guide
Active monitoring of students during testing
Ensure that students get the correct login in ticket
Ensure all students save and submit at the end of their testing sessions
Know the different between the Access Code and the Proctor Pin

Teacher Manual ELA

Teacher Manual Math

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Office Staff

Know the schedule for the testing day
Have the plan for where to send students if they come to school late
Know who to contact if a student needs to be found during testing
Provide building principal accurate attendance list of students who missed a testing day
Provide Principal information about students with known absents to plan for make-ups

New York State

ELA and Math School Administrator’s Manual

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Data Coordinators/ District Staff

Ensure all enrollment and demographic data on eligible students is send to state on time
Support buildings with NYSSIS ID for students that enroll after state deadline
Monitor testing status during testing. Contacts the Building Principal if
After testing will review Tested/Not Tested report with Building Principal to ensure all students are reported accurately (Tested, Absent, Not Tested)

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Special Education Case Managers/ Assistive Tech

Understand allowable accommodations and the appropriate implementation

https://cbtsupport.nysed.gov/hc/en-us/articles/115002083963-Documentation-How-to-set-student-testing-accommodations-for-CBT

Assistive Tech Supports

https://saratogaschoolsmy.sharepoint.com/personal/a_adamssnell_saratogaschools_org/Documents/CBT/AT%20Testing%20Accommodations%202021-22.docx

Setting Accommodations

https://cbtsupport.nysed.gov/hc/en-us/article_attachments/4415137022093/Setting_Accommodations_QRG-2021-22_SY.pdf

Make sure all accommodations are checked BEFORE printing login tickets.

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Accommodations��CBT Quick Reference Guide�NYSED Accommodations

CSE Chair training on the accommodations in CBT
How will students practice the accommodations prior

Assistive Tech

Making sure IEP’s and 504 language is clear
Training teachers on the accommodations

Sample accommodation collection

Determine who will be responsible for entering the accommodations and checking for accuracy
Review the Student Download report prior to administration to double check accommodations

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Simulation

First time out mirror your intended plan as close as possible (Every year)
Schedule
Proctors with groups they will have
Test out assistive tech

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Test Command Center

Who should be called for what issues?

Phone number shared with all testing sites

Building Level Centers vs District Center

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Name Contact Number

Building Principal ________________________ _____________�

Building Testing Coordinator ________________________ _____________�

CBT Testing IT Support Staff ________________________ _____________�

Accommodations Manager ________________________ _____________�

Command Center Location ________________________ _____________�

District Testing Coordinator _______ ________________ ___________�

Testing Mode Student Login – password – �

Access Code ________________ Proctor Pin __________