1 of 121

Emergency and Evacuation Plan

Safety Coordinators Team

Vera C. Rubin Observatory | Agency Quarterly Status | 7 December 2020

Acronyms & Glossary

2 of 121

WHY IMPLEMENT AN EMERGENCY PLAN?

3 of 121

EMERGENCY PLAN

For our safety because we, the employees, are the first asset of the organization.

It is a tool that will allow us to know how to act in emergency situations (who, when, how).

Through theoretical and practical training (training and simulation), we will be able to prevent, control and mitigate the effects of an emergency.

EMERGENCY: It is the unforeseen combination of circumstances that could result in injury to persons or damage to property. It is a situation in which through planning we try to minimize material damage to our organization.

EVACUATION: It is carried out to protect our colleagues and the rest of the people affected, seeking protection by moving to safe places in an organized and appropriate manner.

4 of 121

PURPOSE OF THE EMERGENCY PLAN

5 of 121

EMERGENCY PLAN

All employees must be familiar with the Emergency Plan in order to:

Be able to ACT quickly, controlling and minimizing the emergency as much as possible.

Reflect on how we should act if we are involved in an emergency.

Collaborate in the improvement of everything that is within our reach to contribute to form a safer organization.

6 of 121

EMERGENCY PLANS HAVE...

7 of 121

THREE MAIN OBJECTIVES

Every Emergency Plan must be documented in writing, must be precise, must provide all the necessary information and must be specific in each of the steps. People must be informed and trained to be able to activate, operate and implement the Emergency Plan in the best way.

8 of 121

WHAT ARE THE THREATS?

9 of 121

EMERGENCY PLAN

For each disaster there must be a specific plan. The most serious disasters that can affect our organization are:

At the Observatory we have Emergency Plans in case of:

Accidents - Adverse Weather - Fires - Earthquakes

10 of 121

SAFETY RESPONSIBILITIES

Design of the Emergency Plan.
Classifying the emergency.
Distribution of the Emergency Plan.
Implementation and updating.
Coordination of drills.
Post-emergency evaluation.
Plan corrections and updates.

11 of 121

RISK CYCLE

12 of 121

TRAINING

Training is an essential part of any plan. The personnel selected as leaders or monitors should have the most realistic knowledge and practices possible about each of the disaster scenarios included in the organization's emergency plan.

From time to time, personnel should be trained on how to handle fire extinguishers, alarms, first aid, knowledge of emergency exits, etc.

13 of 121

AVAILABLE COURSES

The Vera C. Rubin Observatory's Safety Team provides the following training and education programs:

First Aid Course (primary care techniques, attending to wounds, immobilizations, CPR).
Snow Chain Stance Workshop (correct chain stance technique in winter season).
Use of Fire Extinguishers (correct use of different fire extinguishers on site in case of an emergency).

14 of 121

DRILL

It is the action of putting into practice the reactions we may have when we find ourselves in an emergency situation.

We must pay full attention and act accordingly to the emergency, bearing in mind that it is a simulation that can help us to protect ourselves and our colleagues in the future.

15 of 121

EMERGENCY TEAMS

Leadership.
Delegation of authority.
Discipline.
Physical aptitude.
Homogeneity among those selected.
Capacity for initiative and influence.

16 of 121

PREVENTIVE ACTIVITIES

Hazardous waste management.
Annual maintenance of fire extinguishers.
Maintenance of fire detection systems.
Maintenance of radio communication equipment.
Review of Emergency Kit.
Review of emergency exits.

17 of 121

BENEFITS OF TEAMWORK DURING AN EMERGENCY

There is a better coordination.
The time dedicated to action planning increases.
The leader performs with absolute clarity of functions.
Allows learning from past situations in each of the members.
Mutual support.

18 of 121

EMERGENCY LEADERS

Site Managers.
Supervisors.
Members of the Joint Health and Safety Committee.
Staff members who feel they have the capacity to lead in case of an emergency.

19 of 121

EMERGENCY KIT

20 of 121

ITEMS IN THE EMERGENCY KIT

A device for increasing the volume of sound and broadcasting it, especially the voice, and transmitting it over a distance.

It is a personal protective equipment to be used when the risks present in the workplace are not avoided by technical collective protection means or by work organization measures, methods or procedures.

Their main function is to illuminate, flashlights can be used to signal or indicate a location (beacon).

A reflective vest is a clothing used by people to improve their safety when they are illuminated by headlights or seen by their color and are equipped with reflective stripes.

21 of 121

EMERGENCY KIT

23 of 121

EMERGENCY KIT

25 of 121

EMERGENCY KIT

27 of 121

EMERGENCY KIT

29 of 121

EMERGENCY KIT

31 of 121

EMERGENCY KIT

33 of 121

EMERGENCY PROCEDURES

34 of 121

PROCEDURE IN CASE OF AN EARTHQUAKE

If possible, disconnect electrical equipment..
Maintain and transmit calm.
Be aware to avoid risks and remember the following instructions:

If you are inside the building, go to the Meeting Points and wait for the Emergency Leader's instruction.
If you are outside, do not enter and wait for the Emergency Leader's instruction.
Remember that if you evacuate you will hear the alarm signal. Follow evacuation procedures, and proceed to the nearest safety zone.
Stay alert to the instructions that will be given over the radio on Channel #3.

35 of 121

PROCEDURE IN CASE OF FIRE

If you detect smoke or an imminent fire, radio or out loud.
If the emergency detected is a threat, use the available fire extinguishers, only if you are trained in their use.
If the emergency is not controlled, all personnel should evacuate the area.
The emergency leader or monitor will guide people to the evacuation routes.
Do not use elevators.
Help evacuate people who are in trouble.
Close doors to prevent the spread of fire.
If your clothes catch fire, do not run, drop to the floor, cover your face and roll until the flames are extinguished.
Remain in the safety zone awaiting instructions from the emergency leader.

36 of 121

TYPES OF FIRES AND FIRE EXTINGUISHERS

37 of 121

TYPES OF FIRES

38 of 121

USE AND TYPE OF FIRE EXTINGUISHERS

39 of 121

PROCEDURE IN CASE OF BAD WEATHER

AURA considers the winter period from April 15 to September 15. For this purpose, it has established a color-coded warning method that identifies the weather alert posted on a board at Control Puerta:

Alert 1 (Green): Acceptable bad weather

Alert 2 (Yellow): Developing storm

Alert 3 (Red): Severe weather conditions

If weather events occur, the NOIRLab Operations Manager has the authority to authorize access to Tololo and Pachón sites.

40 of 121

PROCEDURE IN CASE OF RAIN

If you are in Control Puerta and rain begins to fall, you must wait for authorization from COS Facility Operation to continue the climb.

If you are on site, you must wait for instructions from the Site Manager as to whether or not to evacuate the site. If evacuation is authorized, it is recommended :

41 of 121

PROCEDURE IN CASE OF RAIN

Descend in caravan.
Stay alert to your driving and information of possible rock slides on the road.
Keep a reasonable distance from the vehicle in front of you.
Maintain a reasonable speed.
Respect the traffic signs on the road.
Do not brake abruptly.
Keep the vehicle in gear.
If the vehicle loses grip, gradually turn the steering wheel to the opposite side of the road until you regain control of it.

42 of 121

PROCEDURE IN CASE OF SNOW

For this situation you should make sure you have the winter kit in your vehicle and appropriate clothing for low temperatures.
If COS Facility Operation authorizes the ascent (after evaluation) you should install snow chains on your tires. It is recommended to install them on the tires where the traction is (front or rear).

Consider the following as requirements:

Activate the 4x4.
Drive up in a caravan if possible.
Respect the traffic signs on the road.
Keep your distance from the vehicle in front of you.
Do not brake abruptly.
Do not get out of the vehicle if it is not necessary.
Notify Control Puerta of your arrival at the site.

In case of evacuation from the Pachón site to La Serena, take the same precautions mentioned above, giving prior notice of your descent to Control Puerta.

43 of 121

PROCEDURE IN CASE OF WIND

Wind speed at the site can fluctuate between 14 km/hr up to 80 km/hr in the presence of gusts. In this type of conditions, consider the following:

Consider wearing appropriate clothing for the wind conditions (due to the thermal perception).
If you are driving, park in a sheltered area, if there is one.
Stay away from areas where there are stockpiles of materials as these could be projected by the force of the wind and hit you.
Always wear a safety helmet in these conditions, securing it with your chinstrap and safety glasses.
Park vehicles on a level that offers shelter from the wind.

44 of 121

PROCEDURE IN THE EVENT OF AN ACCIDENT AT WORK

If you are performing work directly related to your job and suffer an accident:
Immediately notify your supervisor using the radio on Channel #3 or out loud.
Stay at the where the accident occurred unless there is a greater hazard.
If you are unable to move by yourself, call for help out loud or use your radio on Channel #3.
Remain calm and wait for assistance.
You will be taken to the Pachón Polyclinic where you will be evaluated to see if you need to be transferred to the mutual insurance company or to your home.

45 of 121

PROCEDURE IN THE EVENT OF AN ACCIDENT AT WORK

If you witness the accident, consider the following:
Approach the injured person to find out the severity of the possible injury.
Verify that there are no sources of danger or risks that could aggravate the injured person or others.
Call for help on Channel #3 or out loud, clearly indicating the location of the accident, the condition of the injured person and any other necessary information that may be helpful to the emergency leader.
Talk to him/her to see if he/she is conscious by asking name, age, date or anything else he can easily answer.
Do not allow the person to see the wound.
If he is unresponsive, check his vital signs for pulses.
If you cannot find it, bring your ear close to the injured person's nose and check if is breathing.
If not breathing and you are trained, apply CPR, otherwise, wait for help to arrive.
Transferring the injured person to a polyclinic will depend on the severity of the accident.

46 of 121

PROCEDURE IN THE EVENT OF AN ACCIDENT AT WORK

47 of 121

PROCEDURE IN THE EVENT OF A COMMUTING ACCIDENT

If you suffer an accident while moving to or from the site consider:

Try to move. If you feel a lot of pain, wait for help.
If you are traveling with passengers, check their condition and talk to them to see if they are conscious.
Ask for help by radio giving detailed information or references of where you suffered the accident.
If you do not have a radio and your cell phone does not have signal, there are emergency stations on the road.
If possible, leave the vehicle and, if traveling with others, help other passengers.
Go to a safe place to wait for the emergency teams.
You will be taken to Pachón Polyclinic where you will be evaluated to see if you need to be transferred to the mutual insurance company or to your home.

48 of 121

PROCEDURE IN THE EVENT OF A COMMUTING ACCIDENT

Besides establishing a voice link, the use of the emergency station allows to know the exact position of the person who activates it, this is because each one of them has numbering that indicates the place where it is installed and thus to arrive in a punctual way to the site of the event.
These stations are installed approximately every 5 km along the main road and are signposted in advance of their location.

49 of 121

EVACUATION

50 of 121

EVACUATION

The action of orderly and planned vacating of a workplace.
This concept includes the protection of people, assets and important documents to the organization.
Prompt and timely evacuation is one way to avoid losses.

51 of 121

EVACUATION PROCEDURE

Upon receiving the order from the Emergency Leader or Evacuation Monitors out loud or radio.
When you are unable to perceive any of the above orders and an emergency occurs:
Stop what you are doing, turn off all equipment as possible.
Stay calm, remember that evacuating does not mean running in panic.
Go to the nearest safety zone. If you do not know them, check the existing plans.
If any evacuation route is obstructed, look for an alternative.

52 of 121

WHEN TO EVACUATE?

When receiving the Site Manager's order by radio.
When receiving out loud the evacuation order.
When it is impossible to hear or perceive the two previous signals and an emergency occurs.

53 of 121

WHERE TO EVACUATE

Safety zones:

Place away from the affected building, where people are protected and, in case of fire the smoke carried by the wind can not reach.
Separated at least 10 meters from the facilities.
Away from falling objects or energized equipment.
They shall always be signalized.

Responsibility of the evacuee:

Wait for instructions in calm in the safety zone.
Be ready to provide support as requested.

54 of 121

SIGNAGE

All buildings have adequate signage for future evacuation.

55 of 121

SAFETY ZONES

56 of 121

SAFETY ZONES

SZ Main Building, Main Platform and Auxiliary Telescope.

57 of 121

SAFETY ZONES

SZ Patio 3 y Patio 2.

58 of 121

SAFETY ZONES

SZ Casino and Ex Besalco.

59 of 121

EMERGENCY MEETING POINTS

60 of 121

EMERGENCY MEETING POINTS

In the event of an emergency, if it is necessary to evacuate either completely or partially, it is important that all personnel are aware of the location of the Emergency Meeting Points (E.M.P.) established at Vera C. Rubin Observatory.

61 of 121

EMERGENCY MEETING POINTS

63 of 121

EMERGENCY MEETING POINTS

66 of 121

EMERGENCY MEETING POINTS

69 of 121

EMERGENCY MEETING POINTS

72 of 121

EMERGENCY MEETING POINTS

76 of 121

EMERGENCY MEETING POINTS

78 of 121

LOCATION OF EMERGENCY ALARMS

79 of 121

EMERGENCY ALARMS

80 of 121

EMERGENCY ALARMS

81 of 121

EMERGENCY ALARMS

82 of 121

EMERGENCY ALARMS

83 of 121

EMERGENCY ALARMS

84 of 121

EMERGENCY ALARMS

85 of 121