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COLLECTION DEVELOPMENT: �IT’S YOUR LUCKY DAY!

By Rebecca Bartlett

Adult Reading Round Table

Archer Heights Library

September 25, 2018

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LA GRANGE PUBLIC LIBRARY

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  • Staff of 16 full-time and 27 part-time employees.
  • Village population of 15,500 people with a median household income of $132,000.
  • Library building is 34,000 square feet, built in 2007, first floor remodel in 2018.
  • 11 selectors in adult, children’s and teen departments.
  • Member of the SWAN consortium of 97 libraries.
  • Use the SirsiDynix Symphony WorkFlows staff client and Enterprise OPAC.

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NEW MATERIALS AT LA GRANGE PUBLIC LIBRARY

Format

Loan Rule

Collection Size

Retention Period

Home Location

Lucky Day DVDs

7 days, no holds

300

6 months

Lobby

High Demand DVDs

7 days

 

3 months

Lobby

Adult, Teen TV series & Feature DVDs

21 days

 

 

2nd Floor

Children’s Feature DVDs

21 days

 

 

Children’s Department

Lucky Day Adult Books

21 days, no holds

240

6 months

2nd Floor (during construction)

Lucky Day Teen, Children’s Books

21 days, no holds

240

6 months

Lobby

Adult, Teen Books

21 days

 

 

Lobby / 2nd Floor (during construction)

Children’s Books

21 days

 

 

Children’s Department

Lucky Day Video Games

7 days, no holds

 

3 months

Lobby / 2nd Floor (during construction)

Adult, Teen Video Games

21 days

 

 

2nd Floor

Children’s Video Games

21 days

 

 

Children’s Department

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NEW MATERIALS (PRE-RENOVATION)

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LUCKY DAY COLLECTION

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INTRO TO LEASE PLANS

  • The Library subscribes to three annual Lease Plans from Baker & Taylor: Adult Books, Children’s and Teen books, and DVDs.
  • Each Lease Plan has an annual quota, and books and DVDs are selected on a monthly basis.
  • Titles are returned to Baker & Taylor when no longer needed. These returned titles do not affect the annual quota.
  • We can add quota at any time to the plans for an additional fee.
  • Items arrive partially processed, so we can send them out to circulate very quickly.

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WHY LUCKY DAY?

  • La Grange staff purchased only one copy of each title.
  • The Collection Services Associate ran a high demand holds list each week, and bought an additional copy ONLY if a title had four La Grange patron holds.
  • New materials immediately went out on hold to other SWAN libraries, so we were not meeting La Grange patrons’ needs.
  • We researched nearby libraries with successful lease plans, such as Brookfield.

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BOOKS

  • In October 2012, we launched the adult books Lease Plan with Baker & Taylor, which we called Lucky Day.
  • These books were non-holdable, so if you saw it on the shelf, it was your Lucky Day! We started with a quota of 120 (10/month) and increased it to 240 (20/month) in October 2014.
  • In January 2013, we launched the children’s and teens (CATS) Lease Plan with 10/month, which was increased to 20/month in January 2018.

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DVDS

  • In September 2013, we launched the DVD Lease Plan of 20 DVDs/month. This quota was increased to 25 DVDs/month in February 2018.
  • We became Collection HQ subscribers in July 2017. Baker & Taylor offered a 50% content credit as first-year subscribers, 25% content credit as second-year, and 10% content credit as third-year subscribers. We applied the content credit toward the DVD Lease Plan.
  • New high-demand DVDs not purchased on the Lease Plan from Baker & Taylor have a 7-day loan. After 3 months they circulate for 3 weeks like regular DVDs.

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VIDEO GAMES

  • We do not purchase video games through a lease plan, but the first 3 months of circulating, video games receive a Lucky Day sticker and Lucky Day A/V item type. After 3 months, they circulate like regular video games.

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STRATEGIC PLAN 2017-19

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STRATEGIC PLAN 2017-19

In 2016, library staff and trustees worked with a consultant to conduct a patron survey and create a new Strategic Plan for 2017-19. Three objectives are related to collection development:

  • Services 1.2 - Meet patron demand and library staff requirements for electronic information and related technologies in appropriate formats, quantity, and manner to instruction.
  • Spaces 4.1 - Annually assess the facility and use of space to ensure it is well-maintained and optimized.
  • Spaces 4.2 - Annually incorporate into the Collection Development Plan a collection assessment that encourages browsing, ensures accessibility, and has appropriate space allocation.

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PATRON COMMENTS – 2016 SURVEY

  • “I love the Lucky Day program. We use the library for our book club and for children’s books. Thank you for all you do.”
  • “The improvements in the library have been amazing. Staff attitudes toward patrons have changed, and the library is now a very pleasant place for people of all ages. Great job! Book procurement of best sellers, etc. is also much better. I love the ‘Lucky Day’ program.”

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LUCKY DAY AND �COLLECTION DEVELOPMENT

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COLLECTION DEVELOPMENT PLAN

  • La Grange Public Library staff completed their first Collection Development Plan in January 2012.
  • In 2017, all library selectors reviewed and updated their subject area sections. The revised plan was completed and presented to the Board of Trustees in April 2018.

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LUCKY DAY STATISTICS

PRINT

  • ADULT BOOKS
  • Active use (circulated in past year): 97%
  • Grubby (more than 40 circulations): 2%

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  • CHILDREN’S AND TEEN BOOKS
  • Active use: 95%
  • Grubby: 10%

AUDIOVISUAL

  • DVDS
  • Active Use: 99%
  • Grubby: 15%

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  • VIDEO GAMES (not lease plan)
  • Active Use: 99%
  • Grubby: 26%

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PURCHASING

  • The Adult & Teen Services Manager selects 20 adult Lease Plan books per month.
  • The Children’s Services Manager and Teen Librarian work together to purchase 20 children’s and teen (CATS) Lease Plan books per month.
  • The Adult Librarian who is the DVD selector chooses 25 Lease Plan DVDs for all ages per month.
  • Selectors focus on bestsellers and titles of local interest, such as the Lyons Township High School summer reading books.

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WEEDING

  • Collection Services staff keep track of Lucky Day titles on a spreadsheet; they are not entered into the Acquisitions module like other orders.
  • Titles are weeded and returned to Baker & Taylor when they are no longer circulating.
  • Titles are removed from the Lucky Day collection if damaged or lost. Damaged items are not returned to Baker & Taylor.

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FIRST FLOOR RENOVATION

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DURING CONSTRUCTION

  • New Adult books, DVDs, and CD Books moved upstairs to the Second Floor.
  • Lucky Day video games found a home in a tub at the Reference Desk.
  • Children’s and Adult Lucky Day books and DVDs were put on carts in the lobby so they could move when construction starts.

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FUTURE PLANS

  • The lobby renovation will be complete in October 2018. Future plans include:
  • Create a browsing collection of popular magazines in the new café by removing the current copy non-circulating from the Quiet Reading Room, or purchasing an additional copy.
  • Increase the shelving for the Lucky Day collection of books and DVDs.
  • Move the children’s new (non-Lucky Day) books and DVDs into the lobby.

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COLLECTION DEVELOPMENT RESOURCES

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COLLECTION DEVELOPMENT RESOURCES

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QUESTIONS?

  • Rebecca Bartlett
  • Collection Services Manager
  • La Grange Public Library
  • 10 W Cossitt Ave
  • La Grange, IL 60525
  • bartlettr@lagrangelibrary.org
  • 708.215.3240