RISK ISSUES

SECTOR

MEMBER

COMPLIANCE

Quality Assurance Center

Dr. Sanjay P. Claudio

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PASUC

Dr. Guillermo O. Bernabe

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Internal Audit

Engr. Kathleen N. Macapagal

FINANCIAL

Fund Management Office

Dir. Catherine C. Oposa

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Accounting Office

Dir. Christopher M. Cahayon

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Budget Office

Dir. Florenita E. Imperial

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RISK ISSUES

SECTOR

NAME

OPERATIONAL

VP for Academic Affairs

Prof. Raquel G. Javier

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Human Resource Management

Chief Joel M. Munsayac

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Medical Services

Dir. Ma. Liza T. Yanes

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Facility Management Office

Dir. Arleth P. Delos Angeles

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Branches and Campuses

Dir. Norberto V. Caturay

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VPSAS/Registrar/Admissions

Prof. Adelio O. Sulit

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Information and Communications Technology Office

Dir. Lutzer U. Reyes

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Safety and Security Management

Dir. Jimmy M. Fernando

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DRRMC

Dir. Jean Paul G. Martires

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RISK ISSUES

SECTOR

NAME

STRATEGIC

Office of the President

Ms. Susan C. Luna

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Internal Audit Office

Engr. Joseph Vincent E. David

REPUTATIONAL

Institutional Planning Office

Ms. Criselda M. Ligon

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Legal Office

Atty. Joanna Marie A. Liao

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Communications Management Office

Prof. Kriztine R. Viray

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WHO

FUNCTIONS

Chairperson / Unit Heads

• Foster and encourage an environment where managing risk is accepted as each person’s day-to-day responsibility.
• Ensure that the principles and practices of risk are communicated and embedded into strategic and operational practices and planning processes.
• Notify extreme risks to the Dean or the relevant Sector Vice President(s).
• Update progress on risks as requested.

Deans and Directors

• Manage risks within the Faculty and Schools and other associated areas such as Research Institutes.
• Monitor and review compliance with the Risk Policy.
• Notify extreme risks to the Sector Risk Master of University Risk Management Committee (for reporting through that Committee to the President and Board Members).
• Update progress on risks as requested by the University Risk Management Committee.

WHO

FUNCTIONS

Vice President

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• Manage risks within the Sector.
• Ensure that adequate resources are available to implement the Risk Policy and to monitor and review risks in accordance with the Risk Management Handbook.
• Notify extreme risks to the Sector Risk Master of University Risk Management Committee (for reporting through that Committee to the President and Board Members).
• Update progress on risks as requested by the University Risk Management Committee.

President and Board Members

• As the principal academic and chief executive officer of the University, the Vice-Chancellor and President is responsible for the academic standards, management and administration of the University, including risk.
• Ensure that the principles and practices of risk are communicated to staff and embedded into strategic and operational practices and planning processes.
• Foster and encourage an environment where managing risk is accepted as the day-to-day responsibility of all individuals.

WHO

FUNCTIONS

University Risk Management Committee

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• Oversee the University’s Risk Management program.
• Advise on risk strategy, policy and operations.
• Provide risk reports to the President and Board Members, Audit Compliance and Risk Committee, and other agencies/stakeholders as required.

Audit Compliance and Risk Committee

• Identify and monitor the exposure of the University and its subsidiaries to environmental, occupational health, welfare and safety risks and all other operational risks, including financial and business risks, and risks associated with litigation, conflicts of interest, fraud, theft and third-party liability.

and

• Monitor and review the policies and procedures of the University and its subsidiaries with respect to financial and other operational controls relating, including but not limited to, risks identified, the appropriate and effective exercise of delegated authority and the reporting of significant risks, however arising.

Subject Risk Areas

Risk Statements

Air quality(fires/smoke, toxins, secondhand smoke, fume hood exhaust)

Air emissions exceed Air Operating Permit (AOP) limits.

Electronic equipment/computers/ batteries

Large waste stream with little or no disposal options.

Permits and licenses

Revocation of radioactive materials license.

Security

Unauthorized access or use of restricted materials.

Rank

Measures of Likelihood

1

Rare

May only occur in exceptional circumstances (e.g., less than once in 10 years).

2

Unlikely

Could occur at some time (e.g., at least once in 10 years).

3

Possible

Might occur at some time (e.g., at least once in 5 years).

4

Likely

Will probably occur (e.g., at least once per year).

5

Almost Certain

Expected to occur in most circumstances (e.g., more than once per year).

Rank

Measures of Impact

Injuries

Financial Loss (underdevelopment)

Asset Loss

Interruption of Services

Reputation and Image

1

Insignificant

No injuries

<P1M

or <1% of Budget

Little or no impact on assets

< ½ day

Unsubstantiated, low impact, low profile or no news items

2

Minor

First aid treatment

P1M - P10M

or 1% of Budget

Minor loss or damage to assets

½ - 1 day

Substantiated, low impact, low news profile

Rank

Measures of Impact

Injuries

Financial Loss (underdevelopment)

Asset Loss

Interruption of Services

Reputation and Image

3

Serious

Medical treatment

P10M - P20M

or 2% of Budget

Major damage to assets

1 day –

1 week

Substantiated, public embarrassment, moderate impact, moderate news profile

4

Disastrous

Death or extensive injuries

P20M - P50M

or 6% of Budget

Significant loss of assets

1 week - 1 month

Substantiated, public embarrassment, high impact, high news profile, third party actions

Rank

Measures of Impact

Injuries

Financial Loss (underdevelopment)

Asset Loss

Interruption of Services

Reputation and Image

5

Catastrophic

Multiple deaths or severe permanent disabilities

>P50M

or >6% of Budget

Complete loss of assets

> 1 month

Substantiated, public embarrassment, very high multiple impacts, high widespread news profile, third party actions

Risk Statement

Risk Types (check one or more)

Department(s) Affected

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Impact

​

Likelihood

Operational Risk

Financial Risk

Compliance Risk

Strategic Risk

Reputational Risk

Other Risk

Air emissions exceed air operating permit

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​

X

​

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Environmental Health and Safety

3

2

Catastrophic

5

 5

 10

 15

 20

25 

Disastrous

4

 4

 8

 12

 16

 20

Serious

3

 3

 6

 9

 12

 15

Minor

2

 2

 4

 6

 8

 10

Insignificant

1

 1

 2

3 

 4

 5

IMPACT

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1

2

3

4

5

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LIKE-LIHOOD

Rare

Unlikely

Possible

Likely

Almost Certain

Legend

Meaning

Extreme

Significant capability loss and the achievement of objectives are unlikely.

High

Significantly degrades the achievement of objectives or capability.

Substantial

Will degrade the achievement of objectives or capability.

Medium

May degrade the achievement of some objectives or capability.

Low

Little or no impact on the achievement of objectives or capability.

Priority (1=highest)

Risk

Risk Level (Impact x Likelihood)

Notes

1

Lab fire

25

Lab fires may occur overnight or on weekends and may have serious impact.

2

Flooding

15

The campus is located in a flood zone. Flooding regularly occurs during heavy rain events, and electronic equipment is vulnerable.

Existing Internal Controls (those that are already in place)

Control

Description of Control

Type of Control

Notes

Sprinkler System

Sprinkler systems are installed in all the labs and are set off when there is excessive smoke or fire.

Operational (Engineering)

Sprinklers can lead to water damage of other areas.

Must be checked regularly.

Potential Controls (those that should be put into place)

Control

Description of Control

Type of Control

Cost

Timeline for Implementation

Notes

Manual on mixing hazardous chemicals

Guidelines on which chemicals can and cannot be mixed together.

Education Awareness

Two hours per lab for EHS officer to teach guidelines.

2-3 weeks

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Risk Iden-tification

Baseline (W/O

Mitigation)

Risk Mitigation

With Mitigation (Existing and Potential )

Risk Communication and Monitoring

Risk Reference

Risk Area: Risk Statement

Likelihood

Impact

Existing/ Potential Controls

Policy and Procedures

Education and Awareness Training

Operational Controls

Oversight, Monitoring or Executive Controls

Audit Controls

Other Controls

Likelihood

Impact

Responsible Person

Timeline

Cost of Mitigation

Scheduled Date to Revisit Plan

Ex

Chemistry Labs: lack of guidelines endangers students

4

3

Existing Controls

Staff need to do X as outlined in Y

Policies and procedures are explained

Protocols are X, Y, and Z

Supervisor reviews for accuracy and completeness

Labs are audited every 3 years

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1

1

Mr. Juan

 3weeks

Training = P65 per employee plus labor costs

06/15/18

Potential Controls

Staff must follow new guidelines

Staff will be required to attend mandatory orientation

New guidelines and insurance policy will be set by external party

Mr. Jones reviews supervisor’s evaluation for accuracy and completeness

Labs will be audited every 2 years

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